## **The Kirk Deighton Village Hall CIO Chairman’s Annual Report 2021** 

_April 2020 – March 2021_ 

My annual report has normally started with the financial results but as my report will explain this year has been unprecedented and I will leave the financial report to the treasurer. 

In my report last year, I mentioned that from 23 March 2020 the country was put in to “lockdown”. The first months of this financial year from April the hall was closed to all bookings resulting in no income and again for two further periods of lockdown. 

We used this unexpected opportunity to redecorate parts of the building. The Covid restrictions permitted Steve, our resident decorator, to work as he was the only person in the hall. 

Preparations began to reopen the hall in line with government guidelines from July and with the great support from Will Barker, our Trustee responsible for Health and Safety, we purchased Gel dispensers, effective signage, and the requirements to make the hall “Covid” safe. All these works were possible due to the grant of £10,000 from Harrogate Borough Council. 

A second “lockdown” period began 5 November ending 2 December and third from 4 January 2021 which would last until May. 

Having eventually received the necessary drawings from the architect, and the need to claim the commuted sums grant, we were able to put the building work for the small extension out to tender, although many builders were also affected by Covid. 

Ashdale Projects quote was accepted at a “zoom” virtual meeting of the trustees on 1 February as they were able to start immediately as the hall was still closed to hirers, work commenced in March. 

The covid lock down also allowed us the opportunity to refurbish the flooring and wall boards in the chair storage cupboard. The work was completed in March. 

The Trustees agreed in February to actively look for new members to strengthen our team with responsibilities for social media and the Website. The March trustees meeting voted to change the constitution increasing the maximum number of trustees from ten to twelve. 

Our aims and objectives for 2021/2022 are: 

To manage any restrictions imposed due to Covid-19 To complete the building of the extension and associated internal works. To consider installing a sink and plumbing in the chair cupboard for use as an event bar area. 

I am grateful to all the Trustees for their help and support during this particularly difficult time and to our Treasurer, Steve Winterbottom, for keeping the finances in order and to, my wife Ann, for sorting out the bookings and ordering supplies and coordinating the cleaner and caretaker. 

I confirm that as a CIO (Charitable Incorporated Organisation) we have complied with our obligations of the rules of the constitution, kept minutes of our meetings and kept records of all financial transactions. 


David Richardson Chairman 2021 



**KIRK DEIGHTON VILLAGE HALL** 

## **FINANCIAL ACCOUNTS FOR THE PERIOD 1st APRIL 2020 to 31st MARCH 2021** 

## **INCOME AND EXPENDITURE ACCOUNT** 

||2019/20<br>£<br>1,162.00<br>1,462.50<br>9,432.75<br>3,727.50<br>167.50<br>1,425.00<br>330.00<br>150.00<br>689.38<br>0.00<br>2.30<br>0.00<br>140.66<br>18,689.59<br>886.67<br>367.69<br>334.81<br>514.08<br>699.02<br>1,858.00<br>746.16<br>1,095.00<br>430.58<br>402.25<br>760.47<br>91.84<br>2,950.85<br>0.00<br>11,137.42<br>7,552.17|**INCOME**<br>LETTINGS<br>Regular users:<br>Guides & Brownies<br>Classes<br>Sessions<br>Meetings<br>Casual users:<br>Functions<br>Children's Parties<br>Private Parties<br>Hire equipment<br>OTHER INCOME<br>Solar Panels<br>Grants<br>Other<br>INTEREST<br>Current Account<br>Deposit Account<br>**TOTAL INCOME**<br>EXPENDITURE<br>Running Costs<br>Gas<br>Electricity<br>Water<br>Rates<br>Insurance<br>Cleaning<br>Cleaning materials<br>Caretaking<br>Performing Right Society<br>Telecommunications<br>Publicity, admin<br>Furniture / equipment<br>Repairs / maintenance<br>Storage Extension<br>**TOTAL EXPENDITURE**<br>Excess of Income over Expenditure<br>(carried to Balance Sheet)|£<br>0.00<br>195.00<br>3,598.75<br>435.00<br>0.00<br>0.00<br>0.00<br>200.00<br>611.80<br>10,000.00<br>2.30<br>0.00<br>40.17<br>428.37<br>281.63<br>145.70<br>0.00<br>851.88<br>620.00<br>942.07<br>206.25<br>428.56<br>361.68<br>358.77<br>1,946.92<br>2,039.00<br>6,508.20||2020/21<br>£<br>4,228.75<br>200.00<br>10,614.10<br>40.17|
|---|---|---|---|---|---|
||||||15,083.02|
||||||15,119.03|
||||||15,119.03|
||||||(36.01)|
|||||||





## **KIRK DEIGHTON VILLAGE HALL** 

## **FINANCIAL ACCOUNTS FOR THE PERIOD 1st APRIL 2020 to 31st MARCH 2021** 

## **BALANCE SHEET AS AT 31st MARCH 2021** 

||31.3.20<br>£<br>£<br>79,839.21<br>Accumulated Funds as at 1st April 2020<br>7,552.17<br>Surplus (deficit) for the period<br>ending 31st March 2021<br>87,391.38<br>Accumulated Funds as at 31st March 2021<br>Represented by :<br>Cash at Bank<br>10,294.30<br>- Current Account<br>9,035.15<br>78,629.21<br>- Deposit Account<br>78,669.38<br>38.69<br>Cash in Hand<br>28.98<br>240.00<br>Debtors<br>89,202.20<br>1,810.82<br>less Creditors<br>87,391.38||31.3.21<br>£<br>87,391.38<br>(36.01)|
|---|---|---|---|
||||87,355.37|
||||87,733.51<br>91.11|
||||87,824.62<br>469.25|
||||87,355.37|