Registered by the Charities Commission No.. 1161606 THE CHILTERNS DIAL-A-RIDE UNAUDITED GROUP FINANCIAL STATEMEPtrs FOR THE YEAR TO 31 MARCH 2022
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 CONTENTS Pages: 2. to 3. Trustees. Report 4. Independent Examinerfs Report 5. Consolidated Statement of Financial Attivities 6. Consolidated and Charity only Balance Sheet 7. to 10. Notes to the Financial Statements
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 TRUSTEES. REPORT Reference and Administration Details The Chilterns Dial-a-Ride Ithe Charity) is a Charttable Incorporated Organisation registered in England with the UK Charity Commission No.. 1161606. Its governing d¢xument is base<l on the-FoundatTron Model- constitution issu@d by the Commission. It is a public benefit entity and at the close of business on 31" March 2022, it was the sole shareholder of The Chilterns Di31-a-Ride Ltd. a Community Benefft Society rstered with the Financial Conduct Authority (No.. 26770RI. The FCA has indicated that this ownership structure is not appropriate for the Society to remedy the situation the Society canlled the share held by the Chbrity at midnight on 31" March 2022. The Charity will continue to Wotk closely with the Society to meet its objective of providing a trang)ort service for the elderly, disabled or otherwise transport compromised residents in the Chilterns and Wycombe areas. The Financial Statements presented here are for the combined group up to 31° March 2022 in accordan with section 138 of the Charities Art 2011. From this date forward. financial statements will be pie5ented for the Charity and the Community Benefit Society separately. Registered Office and place of business Nanfans Farm Honor End Lane Prestwood Great Missenden HP16 9QY Trustees The trustees who Served during the year or have bTr appointed since the year end are a5 follows.. Chairman Treasurer David Ouvry John Makinson Paul Binsted I$18ned 24 Mard) 20221 Patrick Regester Nick Morrison Kevin Taylor (resigned 24" March 20221 No trustees receive any compensation for their servi5 as trustees. All the trustees are volunteers. The procedures for appointing and removin8 trustees. together with their dyties and obligation5, are as set out in the "Foundation~ model constitution. The trustees tonfirm that they have had due regard to the Charity Commission's guidance on public benefit when exercising their duties as trustees. Objectives and Actlvities The primary object of the Charity is to provide a transF)Ort service for people living in or close to the Chiltern Hills who have mobility problem or are unable to drive or use public transport. We will continue to athieve this by raising fund5 for, and working alongside The Chilterns Dial-a-Ride Ltd which is the prinopal prowder of this se1. Achievements and Performance The year has again been dominated by the Cowd-19 paremIC The progressive relaxation of Covld-related restrictions during the year has seen a gradual retum to better artNity levels afthou8h the emergence of the Omicron variant toward5 the end of the year meant that actFvity levels did not get back to the levets seen prlor to the pandemic and continue to be somewhat ieduced. Our focu5 ha5 remained PfimarTrly on maintaining the viability and capacity of the business so that we can return to full operation as soon as circumstances allow. whi15t also offering our frdcilitie5 to help local people Cope with the pandemic in
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 any way appropriate. Through the year we continued to run a free service for vulnerable people having difficulty getting to medical appointments or vaccirtatiort centres and we also continued to support a local food bank with deliveries. Financial Review We continue to enjoy the financial support of BUCkiFamshlre Counal, and we atso made fttrther claims on the Governrnent Fudough Scheme early in the year. Activtty levels and therefore fare income have improved, but transport and other cost5 have a150 T15en substantially. There was no significant fund-raisinE activity in the year as our successe5 in 2021. and especially the large donation from the National Lottery carried forward. meant that despite the heavy operating losses. we were able to maintain a healthy cash position. Grant Income was maintained during the year at £109.(B712021 £108.9711 and fare income increased substantially to £52,23212021 £8.9131. Receipts from the Government Furlou8h scheme were down at £8.73812021 £39,959) due to the scheme being ended. Oonation income was £5.48912021 £113.51. Total expenditure was increased principally due to the increased activity levels but also due to substantial Price increases towards the end of the year affecting salary levels and fuel costs. Net Income from charitable activitie5 was a loss of £80.177 before utilising £43.982 of restricted funds to help cover running eosts12021 loss of É15,468 after utilising re5trirted fvnds of £28.[). Total unrestricted funds at the end of the year were £230,75012021 f266,9461 wtth no rÈ5tricted funds carried forward12021 £43.9821. Due to thè continuing support from 8uth"rTr8hamshire Counal, the various generous donations received to tide us over the Covid panilemic, and the hard work and flexibility shown by our administrative 5tsff and drivers. the organisation has finished the year in a strong financial position and the Trustees are confident that the Charity and the Society wlll be able to continue to operate for the foreseeable future Reserves Policy The policy of the Charity with regard to the retention of reserves is to maintain sufficient liquid funds to ensure al Ihe continuing solvency of the Charity thiough any 5hort- term shortages of Brant oi other income and bl that the Charity is able to replace and upgrade its vehides as requireil to maintain a sufficient stock of good qualitv vehicles to deliver its objectNes. The Group has often been alAe to fvnd Malc vehide purchases from donations or specific grants, but it is considered imprudent to rely on these always beingforthcoming in the future. The Group finished the year with cash fund5 of £109,491. Losses due to the pandemic and rising ifitlatioft are however forecast to continue into the coming year and without any further fundin& we would expect to finish the year with around £50,000 of liquid funds_ Although we consider that thts would be sufficient to secure the business in the immediate future, we will be seeking further donations during the year to try and cover these losse5 and secure the operation foi the year5 ahead. Chairman D. Ouvry Date
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE UNAUDITED GROUP FINANCIAL STATEMENTS OF THE CHILTERNS DIAL-A-RIDE I report on the financial statements for the year to 31 March 2022 which comprtse the Consolidated Statement of Financial Activities. the ConsolidBte(l Balance Sheet and related policies and note5. Thrs report is made solely to the tharity tnistees. My work has been undertaken so that I miEht review the financial Statements that I have been engaged to review. report to the trustees thal I have done so. and state those matters that l am reqLtired to state to them in an independent examiners report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the tnjstees for my work or for thrs report. The trustees consider that an aijdit is not required for the year under section 152 of the Charities Act 2011 and that an independent examination is needed. Respective responsibilities of the trustees and Examiner The trustee5 of the charity are responsible for the preparation of the finanaal statements and en5urinB that the accounting records of all group undertakings are kept in ac¢ordance with the Charities Act section 137. It is the responsibility of the Examiner to follow the procedures laid down in the general Dirertions gNen by the Charitv Commission tsnder Section 152 of the 2011 Art when examinin8 the Finanaal Statements and to state whether any particular matters have come to attention. Independent Examinerfs Report I can confirm that no material matters have come to my attention in connection wFth the examination 8iving me cause to believe that.. al Accounting records were not kept in accordance with sertion 137 Chartties Act 2011. bl The Financial Statements do not accord with ihose record5. cl The Finanaal Statements have not been prepared in accordan with the charitie5 Statement of Recommended AccoLtnting PractTrse. dl There are matters that should be drawn to your attention to enabte a proper undetstanding of the Financial Statements to be reached. James Foskett Bsc IHonsl, FCA, DChA Cansdales 8usine55 A(fvisers Limited Bourbon Court Nightingales Corner Little Chalfont Amersham Butkingham5hire HP79QS
THE CHILTERNS DIAL-A-R5DE Financial Statements for the year to 31 March 2022 CONSOLIDATED STATEMENT OF FINANCIAL A1vITIEs, INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT Yearto 3tst Marth 21)22 Yearto 31st March 2021 Vnre5tritted fvrvJ5 RestrKted fvnd5 fvnds funds lund5 Total lunds INCOMING RESOURCES Charitable Athvities Grants recewable 109.097 109.097 108.971 8.913 108,971 Fare inco 52.232 52,232 8,913 161.330 161.330 117,884 117,884 Other income Furkjugh kheme Donation5 and fundiaisin8 ProfiV1105sI on asset disrK)sal Bank Inte$t recefved 8.738 39,959 18.076 39,959 6.891 6,891 97,510 115,586 4,375 4,375 15.632 15.632 62,413 97.510 159.923 TOTAL INCOMING RESOURCES 176,961 176.961 180,297 97.510 277,807 RESOURCES EXPÉNOED Charitable ArtNitS 254,189 1950 254.189 194.C65 28.IX)O 222,065 1,71Y) Governance Costs 2250 TOTAL RESOURCES EXPENDED 257.139 257.139 195,765 28.)0 223,765 NET INCOME/ IEXPENDITUREI 18O,-771 11.5,4ry81 69.slo 54,042 Transfers bett¥een fvnds: Revenue Reserves 43.982 143.9821 Capital reserves 164.9061 NÉT MOVEMENT IN FUNDS 136.1951 143.9821 180.1771 49.438 4.604 54,042 Aeserves brought forward 266,946 43.982 310.928 217,508 39,378 256,886 RESERVES CARRIED FORWARD 230,751 230.751 266.946 43,982 310,928 The notes on pages 7 to 10 forn) part ofthese accounts
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 CONSOLIDATED BALANCE SHE 31 Marth 2022 31 March zozi Fixed assets 128.472 168.210 128.472 168,210 Current a55ets Debtors nk and cash 8,873 109.491 6,775 142.844 Less Current LiaknIf(S Creditors= amounts due within one year 16.1)84 6.901 NÉTCURRElff ASSETS 102,28AJ 142,718 TOTAL ASSErs 230,751 310,928 CHARifY FUNDS Re5trirted Funds Unrestricted Funds 43.982 266,946 230,751 TOTAL FUNDS 230.751 310,928 CHARITY ONLY BALANCE SHEET ASSETS Investments NET ASSEYS CHARrrY FUNDS Restricted Funds Unrestritted Funds TOTAL FUNDS The financial statements have been approved by the tnjstees and are signed on their behalt by= Chairman: D. Ouvry Date Treasurer= J Makinson Date The notes on pages 7 to 10 fom) part of these accounts.
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 NOTES TO THE FINANCIAL STATEMENTS I. ACCOUNTING POLICIES al Basis of preparation The financial statements have been prepared tn accordance with the charitable comp3nVs governing document, the Companies Act 2006 and "Atcounting and Reporting by tJarities.' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" las amended for accounting periods commenting from l January 20191. The charitable company is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterlin& which is the functional currency of the charitable company. Monetary amount5 In these financial statements are rounded to the nearest £. The financi31 statements have been prepared under the historical cost convention. modffied, where appropriate. to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal a¢countin8 policies are set out bdow. Financial Instruments The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instrument5. Basic financial instruments. ificltsdi trade and other debtors and (Jeditor5, are initÉally recognised at trarisaction value and subsequently measured at their settlement value. Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaÈd net of any trade discounts due. Cash at Bank and In hand Cèsh at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from thè date of acquisition or opening of the depostt or similar account. Creditors and Provisions Creditors and provisions are recognised where the tharrty and group has a present obligation resultin8 frorn a past event that will probably result in the transfer of fund5 to a third party and the amouftt due to settle the obligation can be measure or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discount due. bl Going concern Having reviewed the future grants re1vable to The Chilterns Dial-a-Ride Grotsp. together with the expected ongoing demand for the entFtie5 Service offerings, the trteeS have a reasonable expectation that The Chiltem5 Dial-a-Ride Group has adequate resources to continue its activities for the foreseeable future. Accordingly. they Continue to adopt the going concern basis in pieparing the financial statements. cl Income recognition policies Income frorn donations and specÈal efforts are recorded as they are received. Grant income is included when the related condition for legal entitlement to the grant has been met. Grants and donations for specific purposes are shown as Restricted Funds in the Income and Expenditure Account and Balance Sheet until they are ulilised for the purpose intended, when thèy are transferrèd to Unrestricted Funds. Contrart income is included when the relevant performance condvtions within the contract havè been met. All other income Is recorded on a receivable basis.
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 dl Depreciation and capitalisation of tsngible fixed assets Fixed assets are depreciated over their experted useful economic Irves as follows Vehicles Computer equFpment Fixtures, fittings & equipment Container office 7 years siraight line 5 year5 Straight line 5 years straight line 9 years straight line Contributions towards the cott of fixed assets are induded as restricted Income until they are èxpended whilst the gross cost of the assets are c3pitslised_ GRANTS 2021 Dff Bus servi Operators Grant Buckinghamshire Couficil Chiltern District Council 5,417 103,680 6.117 55.854 23.5(Xl 23,51K) Wycombe District Council 109,097 108.971 The grant received from the Department for Transport is a fuel subsidy related to fuel costs. The grants from the counuls (now 811 from Buckinghamshire Council), are related to contracts of service. There are no unfulfilled conditions or contingencies relating to any of the grant income recognised. OThER INCOME 2022 2021 Restritted Donation5 Unrestricted Donations Other Fundraising Activities 97,510 16.080 1,996 5.489 1.401 6.891 115,586
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 4. CHARITABLE ACTIVITIES 2022 2021 Salaries and Wages Employer's Nl Defined Contribution pension costs Vehicle running costs Depreciation Computer running Costs Ssjbscriptions Trainin8 and Marketing Insurance and profes5Tr0nal fees Repairs and renewals Office supplies. minor repair5, cleaning etc Rent and rates Light and heat Telephone Travel costs Finance charges and VAT correction 137.619 3.509 1,851 38,176 39,813 3.311 215 1,981 1,966 1.188 5.699 9,083 1.150 L077 52 7.499 136.029 2.581 1,641 29.354 35,759 3.248 143 966 3.344 795 997 105 97 254.189 222,067 Employees: Average number of staff employed Average number of full-time equivalent staff There are no employees who ceived total employee benefits of more than £60.orK). No Trustee received any pèrsonal remuneration or benefits. 5. GOVERNANCE COSTS 2022 2021 Legal Advice Independent Examiner5 fees 1.5(K) 1,450 1,7LM) RESTRICTED FUNDS 2022 2021 Restricted Revenue Donations brought forward Restricted Revenue Donations Received Revenue Donations Utilised Revenue Donations Carried Forward 43,982 71,982 ',28,0001 43,982 143,9821 Restricted Capital Donations brought fopward Restricted Capital Donations Received Capital Donations Utilised Capital Donations carried forward 39,378 25.528 ',bJ,g(It) I Total Restricted Donations Carried forward 43.982 Monie5 received from donors for a specified purpose, for example. the purchase of a new vehicle. are treated as restritted funds until they are expended on the specified purpose. Any restritted fund5 rhot spent by the accounting date are carried forward.
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2022 Fixture5 TANGIBLE FIXED ASSETS Vehicles ffttings TOTAL COST At l April 2021 Additions Disp05als 287.637 2.254 9,582 74 4,650 304,123 74 At 31 March 2022 287,637 2.254 9.656 4,650 304.197 DEPRECIATION At l April 2021 Charge for the year Disposals 124.279 38.(6 1.776 451 8.824 160 1,034 517 135,913 39,814 At 31 March 2022 162,965 2.227 1.551 175,727 NET BOOKVALUE At 31 March 2022 124.672 27 672 3,099 128,470 At 31 March 2021 163,358 478 758 3,616 168,210 DEBTORS 2022 2021 Tr3de debtors Prepaymenis and accrued income VAT 3.190 4,081 1,602 1,326 3,881 1,567 8,873 6.774 CREDITORS 2022 2021 Trade creditors Accruals and deferd income 36 16,049 3,704 3,197 16.085 6,901 10. OPERATING LEASE COMMtTMENTS Land and buildings 2022 2021 Less than I year Between 2 ènd 5 years More than 5 years 4,000 11. RELATED PARTYTRANSAcnoNS There are no related party transactions. io