Registered bythe Charities Commission No.. 1161606 THE CHILTERNS DIAL-A-RIDE uNAUDED GROUP FINANCIALSTATEMENT5 FOR THE YEAR TO 31 MARCH 2021
THE CHILTERNS DiAL-A-RIDE Financial Statements for the year to 31 March 2021 CONTENTS Pages.. 2. to 3. Trustees, Report Indepertdent Examinerfs Rewrt 5. Consolidated Statement of financial Activities 6. Consolidated Balance Sheet 7. to 10. Notes to the Financial Statements
THE CHILTERNS DIAL-A-RIDE Financial Statements forthe year to 31 March 2021 TRUSTEE> REPORT Reference and Administration Details The Chilterns Dial-a-Ride (the ChaTityI is a Charitable Incorporated OrganisatioD lStered in England with the LIK Charity Commission No-. 1161606. Its governing document is based on the°Foundation Moder constitution issued by the Commission. It is a public benefit entity and is the sole Sh3hOld of The Chilierns Dial-a-Rlde Ltd lthe Company). a company registered with the Financial Condurt Authority INO." 26770RI as a Community Benefit Sotiety. The Financial Statements presented here are for the Combined group in accordance with section 138 of the Charities Act 2011. The Charity and the Company a managed and operated on a unified basis. so no separate Statement of Flnancial Affairs 01 Balance Sheetfor thÈ Ch8rity has been presented here. Registered Office and place of business= Nanfans Fam Hor End tane PTestW(M)d Great Missenden HP16 9QY Trustees: The trustees who served (lurln8 the year or have been appointefS sincethe year end are as follows: Chairman Treasurer Treasurer David Ouvry Fion3 Bowers (resigned June 20201 john Makinson (appointed i. J¥ 20201 Paul &'nsted Patrick Regester Nick Morrison Kevin TaYr No trustees receive any cornpen5ation for their sernce a5 trust. All the trustees are volunteers. Kevin Taylor. who also woiks regularly 3$ a volunteer driver. is paid for working occasional extra shifts. The procedures for appointing and removin8 trustees. tOBether with their dtsties and obfigations. are as Set out in the "Foundation" model constitution. The trustees confirm that they have had due regard to the Charity Commisston's guidance on public benefit when exerusing their duties as trustee5. Objectlves and Activities.. The Pfimary object of the Charity is to provide a tran5POrt service for people living in or dose to the Chiltern Hills who have mobility problem or are unable to dfive or use public transport. It also pro¥eS group tran5POrt for disadvantaBed and other young people. This Service is provided prinapally bythe Company which is managed by the Charity. Achievements and Performance The year has been dominated by the Covid-19 pandemiL This had rtarted to radically redu our Dperaiion5 by the end March 2020, and its effects have continued Tight through to the pie5ent time. During the year we saw very little artivity from our regular user base. especial during the periods of mammum lockdown. Most of our useTS are elderly or otheTW15e vulnerable and $0 would 5en5ibly take a very cautlOU5 approach to travel. As lock-down restrictions have been eased and the vaccination progratrt has prwessed. we have seen a pick-up in our regular business, although this is still some way from bèing back to"normal- Ie15. Our focus ha5 been primarily on maintainingthe viability and caparJty of the busine55 SO that we can retsjrn to full operation as soon as circumstance5 allow. and secondly, to offer our faclltties to help local people cope wtth the pandemic in any wav appropriate.
THE CHILTERNS DIAL-A-RIDE Financialstatements for the yearto 31 Mah 2021 We have been running a free seThice to vulnerable people having ¢ftfficulty getting to medical appointments, or vaccination centres or with doing essential shopping or similar activities. This setvice was promoted efftnyvely through GP dirrics and local Community orEanisation5 and has been well received and well used. We have also been helping out with food delNeries from the Orbe Can Trust. Where possSble, our vehides have been altered to provide a Covid safe environment with the addition of screens and air hlters. Our drivers have been trained to sanitise thè vehicles after each trip and WÈ have limited the capa¢Tty of our vehicles to allow for social distanang. Ouring the year we replaced 2 of our older vehides. Both of ihese n1 buses had been placed on order before the pandemic arrived. One vehicle was financed by a grant frorn Buthngharnshi Counol f1ved in 2020 that had been held over in restricted reserves, and the other from generous donation5 received fmm The Sherling Trust. The National Lottery and the Laing Trust, with the balan cominB from our own cash reserves_ Financial Review We have contlnued to enjoy the financial support of Bu(*insham5hire Council. and we have been SU55f1 in raising funds to help with the ¢05t of running our flee services. Generou5 donations have been r1ve from variou5 Community Boards. the Heart of Buck5 charity, and the L&Q Foundatbon. These donations. together with the Governmenvs Furlough scheme. have enabled us to ftnlsh the year without dlminishing our (ash reserves. In addition. the National Lottery has made a lar8e tlonatj.on that Should cover any operating losses in the coming year due to thÈ ongoing effect of the pandemi Grant Income was maintained during the year at £108,971 (2020 E109.113) but fare income dropped dramatically to £8,91312020 £101,665). This decline was offset by receipts from the Govemment FurtOU8h sckne ol E39,959 and increased donation income of £113,59012020 E59.2781 of whith £43,982 has been carried forward in restriaed funds to be used against operatlnÈ costs in the year 202112022. Total expenditure was Teduced in the yÈar primarily through samngs in vehicle Tunnin8 fQSt5 3nd driver salaries. Net Income from charitable activlties vlas a loss of £43,46812020 loss of £12.8431 before utIflg £28,0001£2020 £39,378? of restricted funds to cover running costs. A further tyansfer of £64.906 from restricted funds to ciwer capital expenditure in the year meant total unrestricted funds were increased to £266.94612020 £217,508) with restricted fund5 carried foTward of £43,98212020 £39.378}. Dueto the continuing supportfrom Buckinghamshire Council, the various generous donatlons received to tide us over the Covid andemi4 and the hard work and flexibility shown by our administrative staff and drivers. the organisation has finlshed the year in 5tron6 financial p0SOn and the Trustees are confident the Group will be able to continue to operate for the foreseeable fvture. ReseNe5 Policy The policy of the Group with regard to the retention of re5erve5 15 to maintain 5uftroent liquid funds to en$U- a} the continuing solvency of the Groyp through any short- tenn Shortages of grdni or other income and bl to ènstjre the Group is able to repla and upgrade its vehides as requlred to maintain a suffiaent stock of 8ood quality vehicles to delivec its ob3ectlves. The Group has often been able to fund major purthases in the past from donations or speufic grants, but it is considered imprudent to rely on these aayS beirbg forthcoming in the fvtur£ The Group finished the year with cash fvnds of £142.844 induding the restricted fund of £43.982. Losses due to the parMi( are forecast to continue into the coming year bLtt we expect to finish the year wtth around £1.() of Ilquid funds. Thls is considered sufficient to Secure the business against future revenue set-backs. and to enable the timely maintenance of the group's vehicle fleet. Chaiman D. Ouvry
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2021 INDEPENDENT EXAMINERS REPORTTOTHETRUSTEES ON THE UNAUDITED GROUP FINANCIALSTATEMEKfs OFTHE CHILTERNS DIAL-A-RIDE We report on the financial statements for the year to 31 March 2021 which compn.se the Consolidated Statement of Financial Activities. the Consolidated Balance Sheet and related w)licies ar notes. This report is m3de 501ely to the tharity trustees. Our work has been und•tsken so that we mt review the financial statements that we have been engaged to rew&¥, report to the trustees that we have done so, and $e those rnatters that we a required to state to them in an Independent examiners report and for no other purpose. To the fullest extent permitted by law, we do not a£pt or assume responsibility to anyone other than the trustees fo¥ our work or for this rer)ort. The trustees consider that an audit 15 not required for the year under section IS2 of the Charitie5 Act 2011 that an independent examination 15 needed. RESPEcfFVE RESPONSIBILITIES OF THE TRusfEES AND EXAMINER The trustees of the charity are responsibleforthe preparation of the firjancial statements and ensuring thai ihe accounting record5 of all group undertakings are kept In accordance with the Charities Act section 137. It is the responsibility of the Examiner to follow the procedures laid down in the general 01ctionS given by the Charity Commission under section 152 of the 2011 Art when examining the Finarbcy31 Statements and to state whether any partlcular matters have come thelr attention. INDEPENDENT EXAMINER'S REPORT I can confimi that r)0 material matters have come to our attention in nnett10n Vdith the examinatton giving Lks cause to believe that.. al Accounting CordS were nut kept in accor(J3nce with settion 137 Chariiies •ld 2011. bl The Finan¢iol Statements do not accord wtih those rOrdS. cl The Financial Statements have not bÈen prepared in accordan with the tharities Statsmenl of Recommended Accounting Practise. dl There are matters that should be drawn to your attention to enable a proper understsnding of the Finanoal Statements to be reached_ James Foskett Bsc (Honsl. FCA, DChA Cansdales Business A(fvisers timited Bourbon Court Nightingales Corner Little Chalfont Amersham Buckn"nghamshlre HP7 9QS ./.,II.LL
THE CHILTERN5 DIAL-A-RIDE Financial Statements for the year to 31 March 2021 CONSOUDATED STATEMENT OF FINANaAL AcTivTfiES. INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT 31st Marth ZOZO Total funds fvnds nds furyJ5 nd5 *und5 INCOMING RESOUR$ Charitable ACtNitS Grant5 recelvabje IOB371 108971 109,113 101.665 fare irKome 8.913 8,913 101.665 117.884 117 210,778 210,778 Other income Govt Furli)u8h Scher Donatlons aNlfundraLslnÉ Compensation foroffice move 39359 39.959 076 97510 115.586 29,435 39.378 68.813 S.7 Profftl Ilossl on asset disposal Bank interest received 4J75 4375 33 33 62,413 97.510 159,923 35,168 39.378 74,546 TOTAL INCOMING RE50URCE5 180,297 97510 277W7 245346 39.378 285.324 RESOURCES EXPENDED Charitable ActMtie5 194,065 28,( 222.065 257,789 257,78Y Governano Costs 1.7 L71VJ TOTAL RESOURCES EXPENDED 195.765 28,CKX) 223.765 258,789 258,789 NET INCOME/ IEXPENOITUREI 69,510 54.042 39378 26,535 Tarfer5 between fund& Capitsl resetves 64gC 3.165 ia,1651 NET MOvEMEPN FU14DS 49,438 54JY42 36,213 26.535 Funds broughtforward 217508 39.478 256W6 227.186 3.165 230,351 RESERVES CARRIED FORWARD 266.946 43.982 310,928 217, 39,378 256.886 The notes on pages 7 to 10 form part of these accounts.
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2021 CONSOLIDATED BALANCE SHEEr 31 M•th2021 31 Marth 2020 Flxed assets 168.210 131.125 168,210 131.125 Current assets Debtors Bank and ta5h 6,775 1428 16.312 111245 Less Current UabllV(les cditO". amount5 due within one year 6,] NEf CURRENT ASSETS 142.718 125,761 TOTAL NET ASSETS 310.928 256,886 13IARITY FU14DS Restricted Funds Unrestricted Fund5 43,? 266.946 39,378 217.508 TOTAL FUNDS 310.928 256,886 The financial statements have been approved by the trustees and are si8ned on their behalf bv.. Signed Chairman D. Ouvry Date Treasurer J Makin50n Oate The note5 on p8ge5 7 to 10 form part of these accounts.
TPIE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2021 NOTES TO THE FINANCIAL ATEmENTs I. ACCOUNMNG POLICIES al 83515 of preparation= The financsal stalement5 have been prepared in accordance wtth the charitable company's governing dMent, the Companles Act 2Th)6 and "Accountin8 and Reporting by Charities." Statement of Recornmended Practice applicable to charities preparing their accounts in accordan wirh the Nn3nci31 Reporring Standard applicable in the UK and Republic of Ireland IFRS 1021- las amended for accounting periods commencing from l January 20191. The charitable company is a Public Benefit Entity as defined by FRS 102. The financlal statements are prepared in which is the fvnctional ctsrrency of the charitable company. Monetary amounts in these financial statements are rounded to the neare%t £. The fu)ancial statements have been prepared under the historical cost convention. modified, where appropriate, to indude the revaluation of freehold properties and to indudè investment propertie5 and certain financ1 instruments at fairvalue. The princip31 accounting policies are set out bdi)w. FiDanci31 Snstrurnents: The chartty only ha5 finanaal assets and financial liabilitie5 of a klnd that quhlrfy as basic financial instruments. Basil financlal instruments, including trade and other debtors and ryeditor5. are Iriitialty recoBnised at trarCtiOn value and subsequently meaSUTed at their settlement value. Debtors.. Trade and other debtors are recognised at the settlement amount due after any irade dwount offered. Prepayments are valued at the amount prepaid net of any tiade discounts due. Cash at Bank and in hand.. Cash at bank and In hand includes cash short_temi highly liquid inveSents with a short matUTity of three months or less from the date of acquisition or opening ol the deposit or similar account. Creditors and Provisions.. Creditors and provisions are rectne where the charity and group has a present obligation Sults"n8 from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligatyon can be measure or estimated reliably. Creditors and provisions are nornialty recognised at their Settlement arnount after allowiftg for any trade discount due.- bl G*yng concern.. Having reviewed the future grants receivable to The Chilterns Dial-a-Ride GfOUP. together wrth the expected ongoing demand For the entthes service offerin8S, the tru5tee5 have a reasonable expedation th3t The Chilterns Dial-a-Ride Group has adeouale resour to continue its artivities foi the foreseeable future. Accordingly. they contynue to adopt the going concern basls in preparing the financial statements. cl Income recognition policies: Inrome from donations and spectal effort5 are record1 as they are received. Grant illcome is included when the related condition for legal entitlement to the grant has been met Grants and donations for specific purpose5 are shown as Restricted Funds in thè Income and Expenditure Account and Balan Sheèt until they are ytilised for the purpose intended, when they are transferred to Unrestricteil Funds. Contract income is included when the levant performance conditions within the contract have been meL All other income is recorded on a reoivable basls.
THÉ CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 March 2021 NOTES TO THE FINANcIALSTATEmE[S (CoNUED) dl Depreciation and capitali53tion of tangible fixed assets". Fixed assets are depreuated ¢)¥er their expected useful economic lives as folltrs Vehicles Cornputer equipment Fixturés, fittlngs & equipment Container office 7 years straight lirbe 5 years stra4ght line 5 yeafs Straight line 9 years straight line Contributions towards the cost of fixed assets are induded a5 restricted income untll they are expènded whi15t the gr055 Cost of the assets are capitatised. GRANTS 2020 Dept for Transport 8u5 Servlce Operors Grant Buckinghamshire Q)unty Count41 Chiltern District Council Wycombe Dlstrict Coun(il 6.117 55,854 6.629 55,334 23.650 23.5 23,51YJ 108.971 109.1 The grant received ffom Dept for Transport IS 3 fvel StdY related to fuel costs. The grants from the councits Inow all from 8uckingham5hire C(MJncill. are Telated to contracts for delivery of seNice> There are unfuffilled wnditlons or contin8encles rdatin8 to any of the grant income recoBnised. OThER INCOME 2020 io Restricted Donations Unresrricted Donations Other Fundraising Activitie5 97510 16.080 1.996 39,378 19.9C4) 9,535 115586 68,813
THE CHILTERNS DIAL-A-RIDE Financial Statements for the yearto 31 March 2021 NOTES TO THE FINANCIALSTATEMENrs (coptrTNUED) 4. CHARITABiE AcrivrriES 2021 2020 Salaries and Wages Employer's Nl Defined Cofttribution pensK)n costs Vehide running costs Dèpreciatlon Computer running costs Subscriptions Marketing Insurance and professional fees Repairs and neal5 Office 5upplles etc Rent and rate5 Lighi and hear Telephone Travel costs Finance charges 136.029 2,581 1.641 29.354 35.759 3.248 142.724 4.102 1,544 47.937 38.561 2,640 215 478 1.889 2,158 5.165 6.998 762 1.727 579 311 143 795 997 105 97 222.065 257.789 Employees= Average number of staff employed Average number of full-lime equivalent staff There are no employees who received total efflployee bèneffts of more than £60.fXQ. No Trustee received any personal remuneration or benefrts. GOVERNANCE cosr5 20 2020 Accountanvs Reporting fees L7LK) REsfRlCtED FUNDS 2021 2020 Restricted Revenue Donations Recwved ReverTue Donations Expended Revenue Donations Carriod Forward 71,982 43.982 Rèstrirted Capttal Donation5 brought forward Restricted Capital Donations Received Capital Donations expended Capital Donations carried forward 39,378 25528 3,165 39.378 39,378 Toial Restrlcted Donations (2rried forward 43.982 39,378 Monies reiVed from donor5 for a specifie(I purpose. for exarnple, the purchase of a new vehicle, are treated as restritted funds until they are expended on the specified purpose. Any restTi¢ted Funds not Spent by the accounting date are (ayried forward.
THE CHILTERNS DIAL-A-RIDE Financial Statements for the year to 31 Mah 2021 NOTES TO THE FINANCIAL STATEMEKfs ICOMllNUEDI FtureS 7. TANGIBLE FIXED ASSETS Vehith5 fittings COST At l Apiil 2020 Additio DIsp05als 275.047 71.975 2.254 8.712 870 4,650 290.663 72,845 At 31 March 2021 287,637 9.582 4,650 304,123 DEPRECIATION At l April 2020 Charge for the year Disposals 149?54 33,710 1,325 451 7.743 1.081 517 517 159.539 35.759 At 31 March 2021 124.279 1,776 8.824 IX134 135.913 NEf BOOK VALUE At 31 March 2021 163,358 478 758 3.616 168,210 At 31 March 2020 125,093 929 969 4.133 131,125 DE8TOPS 2021 2020 Trade debtors Prepayments and accrued income VAT 1.326 3,881 1.567 10,068 4,169 2.076 6.715 16.312 CREDrroRS zo 2020 Trade cieditors Accruals and deferred income 3.197 6.901 1.896 10. OPERATING LEASE COMMifMErirs Lind and bullding5 2021 2020 Less than I year Between 2 and S years More than 5 years 6,998 11. RELATED PARTY TRANSACTIONS There are no related party transactions. io