Trustees' Annual Report for the period
| From | Period start date 1st May |
2023 | To | Period end date 30th April |
2024 |
|---|---|---|---|---|---|
Section A Reference and administration details
Charity name
Hazlemere Memorial Hall CIO
Other names charity is known by
| Registered charity number (if any) 1161481 Charity's principal addressHazlemere Memorial Hall The Recreation Ground Amersham Road Postcode HP15 7QW ~~ee~~ |
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| Names of the charity trustees who manage the charity |
| Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (ifany) 1 Phillip John Oldcorn Chair. From 1/6/2016 Hazlemere Parish Council 2 Steven John Roy From 7/8/2017 3 John Douglas Horton From 5/2/2019 Hazlemere Parish Council 4 Russell David Murden Treasurer From 1/5/2017 5 ~~=———~~ |
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
| Name Dates acted if not for whole year Names and addresses of advisers (Optional information) ~~——~~ |
| Type of adviser Name Address |
| Name of chief executive or names of senior staff members (Optional information) ~~==~~ |
| Section B Structure, governance and management |
| Description of the charity’s trusts |
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Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) (a) The Parish Council may in its discretion appoint 2 charity trustees Trustee selection methods provided that the number of charity trustees appointed by the Parish (eg. appointed by, elected by) Council shall never be a majority of the total number. Such trustees shall be known as “Council Appointed Trustees”. (b) The existing charity trustees shall invite nominations for further charity trustees from local organisations or from within the local community. The existing charity trustees shall consider the nominations and appoint 3 charity trustees from them. Such trustees shall be known as “Community Nominated Trustees
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The objects of the CIO are: 1) the provision and maintenance of a community centre for the use of the inhabitants of Hazlemere and the surrounding areas, including use for meetings, lectures, classes and other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the Summary of the objects of the inhabitants; charity set out in its 2) the provision of grants and funding to organisations and for governing document projects which make an application to the CIO and which will apply the
2) the provision of grants and funding to organisations and for projects which make an application to the CIO and which will apply the funds for exclusively charitable purposes in a way that benefits the community of Hazlemere and improves the conditions of life for its inhabitants; and Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable.
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The day to day management of the Memorial Hall (a community building), together with the maintenance of the building. The granting of financial and other support, by way of charitable donation, to locally based not for profit organisations in accordance with the constitution. All Trustees are aware of the Charity Commission guidance on public benefit.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
2023-2024. The Trustees continued to manage the building and Summary of the main supervise the hirers. We have continued to support local people and achievements of the charity organisations with both financial donations and use of the building free of during the year charge.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
The Trustees aim to keep an amount of £5000 in reserve as a contingency fund. This was maintained throughout this period.
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Sole source of income is rental of the building. All expenditure has supported both of the main aims i.e. building maintenance/management and charitable donations to locally based organisations.
We do not make any investments.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
R Murden | P Oldcorn |
|---|---|---|
| Russell David MURDEN | Philip John OLDCORN | |
| Treasurer | Chair | |
| 30/12/2024 |
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| Charity Name No (if any) |
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|---|---|---|
| Hazlemere Memorial Hall CIO 1161481 |
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| Receipts andpayments accounts | CC16a | |
| Period start date To Period end date 1st May2023 30th April 2024 For the period from |
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| Section A Receipts and payments | ||
| Total funds Unrestricted funds Restricted funds Endowment funds |
Last year | |
| to the nearest £ to the nearest £ to the nearest £ to the nearest £ |
to the nearest £ | |
| A1 Receipts - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 60,445 - - - - - - - - - Sub total - - - - - Total receipts - - - - 60,445 Sub total(Gross income for AR) A2 Asset and investment sales, (see table). ~~=== ===>~~ ~~—_————~~ |
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| A3 Payments | ||
| - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Sub total - - - - 64,894 ~~=== ===~~ |
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| - - - - - - - - Sub total - - - - - Total payments - - - - 64,894 A4 Asset and investment purchases, (see table) ~~——————~~ |
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| Net of receipts/(payments) - - - - A5 Transfers between funds - - - - A6 Cash funds last year end - - - - Cash funds this year end - - - - ~~————~~ |
- 4,449 - - 17,589 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Details Details Details Details Signature R Murden Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ - - - - - - - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Russell David MURDEN Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| R Murden | Russell David MURDEN | 12/30/2024 | |
I certify that I have checked the records of Hazlemere Memorial Hall CIO for thc y¢ar th ending April 30 2024 and confirm that they agree to the Profit & Loss Account and Balance Sheet submitted herewith. P.L. Albrighton FCCA Robinswood Chestnut End Halton Bucks HP22 5PD CIR5BL