## **Trustees' Annual Report for the period** |**From**|Period start date
1st
May|2023|**To**|Period end date
30th
April|2024| |---|---|---|---|---|---| ## Section A Reference and administration details **Charity name** Hazlemere Memorial Hall CIO ## **Other names charity is known by** |**Registered charity number (if any)**
**1161481**
**Charity's principal address**Hazlemere Memorial Hall
The Recreation Ground
Amersham Road
**Postcode**
**HP15 7QW**
~~ee~~| |---| |**Names of the charity trustees who manage the charity**| |**Trustee name**
**Office (if any)**
**Dates acted if not for whole**
**year**
**Name of person (or body) entitled**
**to appoint trustee (ifany)**
1
Phillip John
Oldcorn
Chair.
From 1/6/2016
Hazlemere Parish Council
2
Steven John Roy
From 7/8/2017
3
John Douglas
Horton
From 5/2/2019
Hazlemere Parish Council
4
Russell David
Murden
Treasurer
From 1/5/2017
5
~~=———~~| |**Names of the trustees for the charity, if any, (for example, any custodian trustees)**| |**Name**
**Dates acted if not for whole year**
**Names and addresses of advisers (Optional information)**
~~——~~| |**Type of adviser**
**Name**
**Address**| |**Name of chief executive or names of senior staff members (Optional information)**
~~==~~| |**Section B Structure, governance and management**| |**Description of the charity’s trusts**| March **2012** **TAR** 1 Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) (a) The Parish Council may in its discretion appoint 2 charity trustees Trustee selection methods provided that the number of charity trustees appointed by the Parish (eg. appointed by, elected by) Council shall never be a majority of the total number. Such trustees shall be known as “Council Appointed Trustees”. (b) The existing charity trustees shall invite nominations for further charity trustees from local organisations or from within the local community. The existing charity trustees shall consider the nominations and appoint 3 charity trustees from them. Such trustees shall be known as “Community Nominated Trustees ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objects of the CIO are: 1) the provision and maintenance of a community centre for the use of the inhabitants of Hazlemere and the surrounding areas, including use for meetings, lectures, classes and other forms of recreation and leisuretime occupation, with the object of improving the conditions of life for the **Summary of the objects of the** inhabitants; **charity set out in its** 2) the provision of grants and funding to organisations and for **governing document** projects which make an application to the CIO and which will apply the 2) the provision of grants and funding to organisations and for projects which make an application to the CIO and which will apply the funds for exclusively charitable purposes in a way that benefits the community of Hazlemere and improves the conditions of life for its inhabitants; and Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable. March **2012** **TAR** 2 The day to day management of the Memorial Hall (a community building), together with the maintenance of the building. The granting of financial and other support, by way of charitable donation, to locally based not for profit organisations in accordance with the constitution. All Trustees are aware of the Charity Commission guidance on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance 2023-2024. The Trustees continued to manage the building and **Summary of the main** supervise the hirers. We have continued to support local people and **achievements of the charity** organisations with both financial donations and use of the building free of **during the year** charge. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The Trustees aim to keep an amount of £5000 in reserve as a contingency fund. This was maintained throughout this period. None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Sole source of income is rental of the building. All expenditure has supported both of the main aims i.e. building maintenance/management and charitable donations to locally based organisations. We do not make any investments. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|R Murden|P Oldcorn| |---|---|---| ||Russell David MURDEN|Philip John OLDCORN| ||Treasurer|Chair| ||30/12/2024|| March **2012** **TAR** 5 |**Charity Name**
**No (if any)**||| |---|---|---| |**Hazlemere Memorial Hall CIO**
**1161481**||| |**Receipts andpayments accounts**||**CC16a**| |Period start date
**To**
Period end date
1st May2023
30th April 2024
**For the period**
**from**||| |**Section A Receipts and payments**||| |**Total funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**||**Last year**| |**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**||**to the nearest £**| |**A1 Receipts**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**60,445**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ -**
**-**
**-**
**-**
**60,445**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
~~=== ===>~~
~~—_————~~||| |**A3 Payments**||| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**64,894**
~~=== ===~~||| |**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ -**
**-**
**-**
**-**
**64,894**
**A4 Asset and investment**
**purchases, (see table)**
~~——————~~||| |**_Net of receipts/(payments)_ -**
**-**
**-**
**-**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**-**
**-**
**-**
**-**
**_Cash funds this year end_ -**
**-**
**-**
**-**
~~————~~||**- 4,449**
**-**
**-**
**17,589**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
R Murden
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Russell David MURDEN
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||R Murden|Russell David MURDEN|12/30/2024| ||||| I certify that I have checked the records of Hazlemere Memorial Hall CIO for thc y¢ar th ending April 30 2024 and confirm that they agree to the Profit & Loss Account and Balance Sheet submitted herewith. P.L. Albrighton FCCA Robinswood Chestnut End Halton Bucks HP22 5PD CIR5BL