2020-08-31-accounts - Time Childcare

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Time Chil d ca r e

Annual r T ustees R epo r t 2019-2020

This report summarises Time Childcare’s year 2019-2020.

1 . T r ustees

We continue to operate with the minimum number of T rustees required to operate as an Incorporated Charity. Tim Bacon agreed to continue beyond his 2-year tenure as T reasurer and Hazel Enright entered the 2n[d] year of Chair of T rustees tenure.

Tim and Hazel have again co-opted Stella P resland, Time Child Care Manager, as an interim t rustee, using a clause in the 13 (7) in the Constitution, until such time as a full complement of T rustees has been recruited.

We have had interest f rom 2 parents about volunteering as a t rustee but personal circumstances changed for one parent and we a re awaiting the completion of the Ofsted EY2 p rocess for the 2n[d] parent.

The t rustees a re committed to ensuring that Time Child Care continues as a viable concern and will continue an ongoing t rustee’s recruitment p rogramme.

However, technically as of 30 November 2020 all t rustee posts a re up for either renewal o r replacement with new parent volunteers.

For business resilience we need at least 5 t rustees and 3 of these should be parents of children attending the setting, to ensure that we a re compliant with our constitution and incorporated charity operating requirements.

The T rustee’s continue to meet every 2n[d] Thursday of the month 5pm – 7pm, but meetings a re now via g roup video call due to Covid-19 restrictions. The focus of the t rustees continues to be the p rovision of high-quality p re-school and after school care for the children of Poringland and surrounding villages.

2 . Covi d -19 Impact

As a result of the government lockdown in March 2020, we had to furlough some of the staf. The t rustees made the decision to make up the diference between the govt furlough allowance and staf’s full pay by using money f rom reserves. By April 2020 the setting was able to operate a skeleton staf and a covid bubble for children of designated key workers and in June 2 staf came of furlough, to support operating 2 p re-school bubbles up until the end of the summer school term. Both staf completed Covid-19 hygiene t raining though the Early Years Alliance (E Y A ). . . .

3 . Stafng

We have 2 staf changes his year Jasmin Phillips and Elice Cornsford resigned. We were very pleased to welcome Karen Bircham to the Time Child Care team as Lead Practitioner. Karen is an experienced rp imary school teacher and rb ings this experience with her into the Early Years setting. We also appointed to the Extra

Time car pick up role and EY p ractitioner hours. These became vacant again during the year and due to Covid -19 the decision to hold these as vacancies was agreed.

At the point of writing this report we have the following team vacancies:

	r Ext a Time School Dr r Collection ive r . Ca Pick up: 2 15pm – . M r d 6 15pm on to F i ay – rr r d cu ently being cove e M r. by TCC anage	r P eschool EY r r P actitione : d r d d Tues ay, Thu s ay an r . F i 8am -3 30pm (On d hol ).	r r T ustee Cle k : r r 3 hou s pe month

The H R rp ovider appointed by the p revious T rustees, completed the work agreed and the contract was not renewed at the end of the 2-year term. R dH a vice will be sought when and where appropriate f rom the Early Years Alliance, which TCC is a member of. www eyalliance o. . rg uk.

4 . Staf D evelopment

TCC continues its commitment to continuous staf development but this year’s Covid-19 pandemic has efectively blocked a lot of planned rt aining f rom being delivered. The Manager and the T rustees a re committed to enable t raining to resume when we a re out of the pandemic and can make operational decisions on new normal operating p ractices. The t rustees a re supporting the manager, Stella P resland to continue her professional development undertaking Early Years Initial Teacher rT aining through Pen G reen and the University of Bedfordshire.

Stella has also used her language development t raining, completed last year, as a lead rp actitioner (NOA Communication Champion) and has t rained all P re-school staf in the core modules of Speech, Language and Communication. Partnership with the local schools cluster has continued to develop and this year saw more TCC p re-school attendees t ransition to a wider number of schools. This in part has been caused by numbers capacity being exceeded at Poringland School. Information is shared under appropriate p rotocols.

Prior to lockdown TCC supported to student palcements – 1 BA and 1 L3 EYE The Time Child Care Manager’s report contains details of the staf t raining and development activity.

5 . D evelopments fo r Chil dr en

All p re-school children a re completing Speech and language screening, so that tailored support for their Early-Years development can be designed and implemented via their key worker. Children completed Boxall screening as part of the Early Years P rofling p roject for speech and language development in December 2019.

The Time Childcare Team continues to p rovide a rich learning environment for children thanks to the talented staf who a re fexible and da aptable in approach and can make the best use of resources.

6 . Finance

In June we closed down the Baby Days system and moved over to Tapestry to support operational running. ‘QuickBooks’ p rovides a clear and accessible view of accounts, enabling the running balance to be monitored and rt ustee decisions on agreed budgetary spend, easily reconciled. rA ealistic budget has been set for 2020-2021 with a focus on ensuring appropriate ratios, t raining for staf and provision for children and that reserves a re maintained.

Income this year has been hit by two key factors. The decision by Poringland Primary to change the way they ofer rp e-school nursery places, restricting parents from splitting their funded time between the school and Time Child Care and Extra Time has been d ri ectly impacted by the Covid-19 pandemic.

7 . G r oun d s an d Facilities

Poringland Village Hall is owned by the church who have been fund raising since October 2017 to build a new multi use All Saints Centre. Whilst this funding is being raised, the existing building continues to c reate operational challenges for the TCC team, who have high aspirations to p rovide a rich learning environment for children in their care.

The building report commissioned by Norfolk County Council last year raised a number of issues which the Church Hall T rustees have a ddressed and so the building has been deemed acceptable for continued use.

The manager and rt ustees continue to work closely with the t rustees of the village hall to ensure that the upkeep of the hall is maintained. Discussion about future alternative building options have been discussed with the Church Hall T rustees. Alternative p rovision solutions have and continue to be explored, but early exploration has shown that these will be reliant on securing major rg ant funding and local fund raising of between £260,000 to £500,000.

8 . Wo r k with pa r ents an d ca r e r s

The TCC team continued to hold parents evenings p rior to Covid-19 lockdown to support early learning and continue parent involvement in p re-school learning activities.

9 . T r ustee Plans fo r the Next Yea r

Work closely with the manager to update the business plan for full day care provision and seek an alternative more sustainable business model that refects child care community best p ractice and ensures future sustainability TCC.
Explore options to secure g rant funding and raise local funding
Work with the manager to p repare for an Ofsted inspection and support the gathering of ongoing evidence to support f ramework outcomes.
Continue to monitor the budget to ensure the charity is fnancially secure and continue to enable funding for rt aining in line with annual staf development plan.
Recruit further rt ustees who will be able to give the warranted time to the role, maintain a good level of communication and rc eate a level of succession planning
Continue to follow the timetable for the review and agreement of policies
Continue to support staf in achieving their qualifcations which in turn will enhance p rovision.
Trustees to visit p re-school and extra time once C-19 restrictions lifted.

10 . Thanks

The t rustees would like to thank everyone at Time Child Care for their continued dedication and hard work over the last year, especially with the ongoing challenges the Covid-19 pandemic has c reated. We have a g reat team and look forward to ongoing success.

Hazel Enright

Chair of T rustees 12 November 2020

Time Chil d ca r e

Reg Charity 1161477

Income an d expen d itu r e R epo r t fo r the yea r en d ing 31st August 2020

Income Fees dr Fun aising r G ants r r d Inte est eceive r Othe Income rr r r r Co ection to p io yea income Total Income b/f rr Cu ent acc D eposit acc Cash r Othe Balance Sheet Items d r Expen itu e r P emises Wages R r epai s r T aining M r oto expenses Equipment dr Fun aising costs r Unifo ms d Consumables (inclu ing milk) r Insu ance d r r A minist ation & subsc iptions r r P ofessional se vices r Othe expenses d r Total Expen itu e c/f rr Cu ent accs D eposit acc Cash r Othe Balance Sheet Items	2020 £ 73,447 428 80,136 137 216 - 154,364 36,506 10,382 0 3,664 204,915 4,315 131,880 - 2,233 978 2,168 245 554 3,040 935 2,811 3,478 122 152,759 24,947 28,018 0 (810)	2019 £ 103,627 1,061 60,876 62 1,154 -
		166,780
		31,424 10,319 0 2,115
		210,638
		6,783 129,104 - 1,515 1,552 6,355 111 755 3,899 925 4,651 4,077 361
		160,087
		36,506 10,382 0 3,664

Prepared by: NJF Accounts Ltd

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204,915 210,638

Net Income/(Expen d itu r e)

Prepared by: NJF Accounts Ltd

Page 1

Time Chil d ca r e

Reg Charity 1161477

Income an d expen d itu r e R epo r t fo r the yea r en d ing 31st August 2020

Income Fees dr Fun aising r G ant r r d Inte est eceive r Othe Income rr r r r Co ection to p io yea income Total Income d r Expen itu e Rent Wages R r epai s r T aining M r oto expenses Equipment dr Fun aising costs r Unifo ms d Consumables (inclu ing milk) r Insu ance d r r A minist ation & subsc iptions r r P ofessional se vices r Othe expenses d r Total Expen itu e d r Net Income/(Expen itu e)	2020 £ 73,447 428 80,136 137 216 0 154,364 4,315 131,880 0 2,233 978 2,168 245 554 3,040 935 2,811 3,478 122 152,759 1,605	2019 £ 103,627 1,061 60,876 62 1,154 0
		166,780
		6,783 129,104 0 1,515 1,552 6,355 111 755 3,899 925 4,651 4,077 361
		160,087

		6,693

Prepared by: NJF Accounts Ltd

Time Chil d ca r e

Reg Charity 1161477

Balance Sheet as at 31st August 2020

- 52,965 0	3,665 46,887 0	2,019 £ 50,552
52,965	50,552
808	-
808	-

		50,552
		43,859 6,693
		50,552

Prepared by : NJF Accounts Ltd

In d epen d ent examine r 's r epo r t on the accounts

Section A In d epen d ent Examine r ’s R epo r t

R epo r t to the Charity Name Time Childcare t r ustees/ membe r s of

31 August 2020 Cha r ity 1161477 On accounts fo r the no (if yea r en d e d any)

Set out on pages

1 - 3

R espective r esponsibilities of t r ustees an d examine r

The charity's t rustees a re responsible for the p reparation of the accounts. The charity’s t rustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the p rocedures laid down in the general D ri ections given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.
Basis of in d epen d ent My examination was carried out in accordance with general examine r ’s D ri ections given by the Charity Commission. An examination statement includes a review of the accounting records kept by the charity and a comparison of the accounts p resented with those records. It also includes consideration of any unusual items o r disclosures in the accounts, and seeking explanations f rom the t rustees concerning any such matters. The p rocedures undertaken do not p rovide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts p resent a ‘t rue and fair’ view and the report is limited to those matters set out in the statement below.
In d epen d ent In connection with my examination, no matter has come to my examine r 's attention (other than that disclosed below ) statement* 1. which gives me reasonable cause to believe that in, any material respect, the requirements:  to keep accounting records in accordance with section 130 of the Charities Act; and
to p repare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; o r
1. to which, in my opinion, attention should be drawn in o rder to

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enable a p roper understanding of the accounts to be reached. * Please d elete the wo rd s in the b r ackets if they d o not apply .

Signe d : N Fowler D ate: 17/11/2020

Name: Nicola Fowler, NJF Accounts Ltd

R elevant Fellow of the Association of Chartered Certifed Accountants p r ofessional Member of the Chartered Institute of Taxation qualifcation(s) r o bo d y (if any):

A ddr ess: 21 Springfelds Poringland, Norwich NR14 7 RG

Section B D isclosu r e

Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)

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Give he r e r b ief d etails of any items that the examine r wishes to d isclose .

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