## **Time Chil** d **ca** r **e**
## **Annual** r **T ustees** R **epo** r **t 2019-2020**
This report summarises Time Childcare’s year 2019-2020.
## **1** . **T** r **ustees**
We continue to operate with the minimum number of T rustees required to operate as an Incorporated Charity. Tim Bacon agreed to continue beyond his 2-year tenure as T reasurer and Hazel Enright entered the 2n[d] year of Chair of T rustees tenure.
Tim and Hazel have again co-opted Stella P resland, Time Child Care Manager, as an interim t rustee, using a clause in the 13 (7) in the Constitution, until such time as a full complement of T rustees has been recruited.
We have had interest f rom 2 parents about volunteering as a t rustee but personal circumstances changed for one parent and we a re awaiting the completion of the Ofsted EY2 p rocess for the 2n[d] parent.
The t rustees a re committed to ensuring that Time Child Care continues as a viable concern and will continue an ongoing t rustee’s recruitment p rogramme.
However, technically as of 30 November 2020 all t rustee posts a re up for either renewal o r replacement with new parent volunteers.
For business resilience we need at least 5 t rustees and 3 of these should be parents of children attending the setting, to ensure that we a re compliant with our constitution and incorporated charity operating requirements.
The T rustee’s continue to meet every 2n[d] Thursday of the month 5pm – 7pm, but meetings a re now via g roup video call due to Covid-19 restrictions. The focus of the t rustees continues to be the p rovision of high-quality p re-school and after school care for the children of Poringland and surrounding villages.
## **2** . **Covi** d **-19 Impact**
As a result of the government lockdown in March 2020, we had to furlough some of the staf. The t rustees made the decision to make up the diference between the govt furlough allowance and staf’s full pay by using money f rom reserves. By April 2020 the setting was able to operate a skeleton staf and a covid bubble for children of designated key workers and in June 2 staf came of furlough, to support operating 2 p re-school bubbles up until the end of the summer school term. Both staf completed Covid-19 hygiene t raining though the Early Years Alliance (E Y A ). . . .
## **3** . **Stafng**
We have 2 staf changes his year Jasmin Phillips and Elice Cornsford resigned. We were very pleased to welcome Karen Bircham to the Time Child Care team as Lead Practitioner. Karen is an experienced rp imary school teacher and rb ings this experience with her into the Early Years setting. We also appointed to the Extra
Time car pick up role and EY p ractitioner hours. These became vacant again during the year and due to Covid -19 the decision to hold these as vacancies was agreed.
At the point of writing this report we have the following team vacancies:
||r
**Ext a Time School**
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**ive**
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.
Ca Pick up: 2 15pm –
.
M
r d
6 15pm
on to F i ay –
rr
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cu ently being cove e
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r.
by TCC
anage|r
**P eschool EY**
r
r
**P actitione :**
d
r d
d
Tues ay, Thu s ay an
r
.
F i 8am -3 30pm
**(On**
d
**hol )**.|r
r
**T ustee Cle k** :
r
r
3 hou s pe month||
|---|---|---|---|---|
The H R rp ovider appointed by the p revious T rustees, completed the work agreed and the contract was not renewed at the end of the 2-year term. R dH a vice will be sought when and where appropriate f rom the Early Years Alliance, which TCC is a member of. www eyalliance o. . rg uk.
## **4** . **Staf** D **evelopment**
TCC continues its commitment to continuous staf development but this year’s Covid-19 pandemic has efectively blocked a lot of planned rt aining f rom being delivered. The Manager and the T rustees a re committed to enable t raining to resume when we a re out of the pandemic and can make operational decisions on new normal operating p ractices. The t rustees a re supporting the manager, Stella P resland to continue her professional development undertaking Early Years Initial Teacher rT aining through Pen G reen and the University of Bedfordshire.
Stella has also used her language development t raining, completed last year, as a lead rp actitioner (NOA Communication Champion) and has t rained all P re-school staf in the core modules of Speech, Language and Communication. Partnership with the local schools cluster has continued to develop and this year saw more TCC p re-school attendees t ransition to a wider number of schools. This in part has been caused by numbers capacity being exceeded at Poringland School. Information is shared under appropriate p rotocols.
Prior to lockdown TCC supported to student palcements – 1 BA and 1 L3 EYE The Time Child Care Manager’s report contains details of the staf t raining and development activity.
## **5** . D **evelopments fo** r **Chil** dr **en**
All p re-school children a re completing Speech and language screening, so that tailored support for their Early-Years development can be designed and implemented via their key worker. Children completed Boxall screening as part of the Early Years P rofling p roject for speech and language development in December 2019.
The Time Childcare Team continues to p rovide a rich learning environment for children thanks to the talented staf who a re fexible and da aptable in approach and can make the best use of resources.
## **6** . **Finance**
In June we closed down the Baby Days system and moved over to Tapestry to support operational running. ‘QuickBooks’ p rovides a clear and accessible view of accounts, enabling the running balance to be monitored and rt ustee decisions on agreed budgetary spend, easily reconciled. rA ealistic budget has been set for 2020-2021 with a focus on ensuring appropriate ratios, t raining for staf and provision for children and that reserves a re maintained.
Income this year has been hit by two key factors. The decision by Poringland Primary to change the way they ofer rp e-school nursery places, restricting parents from splitting their funded time between the school and Time Child Care and Extra Time has been d ri ectly impacted by the Covid-19 pandemic.
## **7** . **G** r **oun** d **s an** d **Facilities**
Poringland Village Hall is owned by the church who have been fund raising since October 2017 to build a new multi use All Saints Centre. Whilst this funding is being raised, the existing building continues to c reate operational challenges for the TCC team, who have high aspirations to p rovide a rich learning environment for children in their care.
The building report commissioned by Norfolk County Council last year raised a number of issues which the Church Hall T rustees have a ddressed and so the building has been deemed acceptable for continued use.
The manager and rt ustees continue to work closely with the t rustees of the village hall to ensure that the upkeep of the hall is maintained. Discussion about future alternative building options have been discussed with the Church Hall T rustees. Alternative p rovision solutions have and continue to be explored, but early exploration has shown that these will be reliant on securing major rg ant funding and local fund raising of between £260,000 to £500,000.
## **8** . **Wo** r **k with pa** r **ents an** d **ca** r **e** r **s**
The TCC team continued to hold parents evenings p rior to Covid-19 lockdown to support early learning and continue parent involvement in p re-school learning activities.
## **9** . **T** r **ustee Plans fo** r **the Next Yea** r
- Work closely with the manager to update the business plan for full day care provision and seek an alternative more sustainable business model that refects child care community best p ractice and ensures future sustainability TCC.
- Explore options to secure g rant funding and raise local funding
- Work with the manager to p repare for an Ofsted inspection and support the gathering of ongoing evidence to support f ramework outcomes.
- Continue to monitor the budget to ensure the charity is fnancially secure and continue to enable funding for rt aining in line with annual staf development plan.
- Recruit further rt ustees who will be able to give the warranted time to the role, maintain a good level of communication and rc eate a level of succession planning
- Continue to follow the timetable for the review and agreement of policies
- Continue to support staf in achieving their qualifcations which in turn will enhance p rovision.
- Trustees to visit p re-school and extra time once C-19 restrictions lifted.
## **10** . **Thanks**
The t rustees would like to thank everyone at Time Child Care for their continued dedication and hard work over the last year, especially with the ongoing challenges the Covid-19 pandemic has c reated. We have a g reat team and look forward to ongoing success.
Hazel Enright
Chair of T rustees 12 November 2020
## **Time Chil** d **ca** r **e**
## Reg Charity 1161477
## **Income an** d **expen** d **itu** r **e** R **epo** r **t fo** r **the yea** r **en** d **ing 31st August 2020**
|**Income**
Fees
dr
Fun
aising
r
G ants
r
r
d
Inte est eceive
r
Othe Income
rr
r
r
r
Co ection to p io yea income
**Total Income**
**b/f**
rr
Cu ent acc
D
eposit acc
Cash
r
Othe Balance Sheet Items
d
r
**Expen itu e**
r
P emises
Wages
R
r
epai s
r
T aining
M
r
oto expenses
Equipment
dr
Fun
aising costs
r
Unifo ms
d
Consumables (inclu ing milk)
r
Insu ance
d
r
r
A minist ation & subsc iptions
r
r
P ofessional se vices
r
Othe expenses
d
r
**Total Expen itu e**
**c/f**
rr
Cu ent accs
D
eposit acc
Cash
r
Othe Balance Sheet Items|**2020**
**£**
73,447
428
80,136
137
216
-
**154,364**
**36,506**
**10,382**
**0**
**3,664**
**204,915**
4,315
131,880
-
2,233
978
2,168
245
554
3,040
935
2,811
3,478
122
**152,759**
**24,947**
**28,018**
**0**
**(810)**|**2019**
**£**
103,627
1,061
60,876
62
1,154
-|
|---|---|---|
|||**166,780**|
|||**31,424**
**10,319**
**0**
**2,115**|
|||**210,638**|
|||6,783
129,104
-
1,515
1,552
6,355
111
755
3,899
925
4,651
4,077
361|
|||**160,087**|
|||**36,506**
**10,382**
**0**
**3,664**|
Prepared by: NJF Accounts Ltd
Page 1
**204,915 210,638**
## **Net Income/(Expen** d **itu** r **e)**
Prepared by: NJF Accounts Ltd
Page 1
## **Time Chil** d **ca** r **e**
## Reg Charity 1161477
## **Income an** d **expen** d **itu** r **e** R **epo** r **t fo** r **the yea** r **en** d **ing 31st August 2020**
|**Income**
Fees
dr
Fun
aising
r
G ant
r
r
d
Inte est eceive
r
Othe Income
rr
r
r
r
Co ection to p io yea income
**Total Income**
d
r
**Expen itu e**
Rent
Wages
R
r
epai s
r
T aining
M
r
oto expenses
Equipment
dr
Fun
aising costs
r
Unifo ms
d
Consumables (inclu ing milk)
r
Insu ance
d
r
r
A minist ation & subsc iptions
r
r
P ofessional se vices
r
Othe expenses
d
r
**Total Expen itu e**
d
r
**Net Income/(Expen itu e)**|**2020**
**£**
73,447
428
80,136
137
216
0
**154,364**
4,315
131,880
0
2,233
978
2,168
245
554
3,040
935
2,811
3,478
122
**152,759**
**1,605**|**2019**
**£**
103,627
1,061
60,876
62
1,154
0|
|---|---|---|
|||**166,780**|
|||6,783
129,104
0
1,515
1,552
6,355
111
755
3,899
925
4,651
4,077
361|
|||**160,087**|
||||
|||**6,693**|
Prepared by: NJF Accounts Ltd
2
## **Time Chil** d **ca** r **e**
Reg Charity 1161477
## **Balance Sheet as at 31st August 2020**
|**Notes**
rr
**Cu ent assets**
r d
r
Othe
ebto s
d
Bank/buil ing society balances
d
Cash in han
rr
**Cu ent liabilities**
r r d
r
Othe c e ito s
rr
**Net Cu ent Assets**
**Net Assets**
**Capital account**
r
r
d
Balance at sta t of pe io
r
r
d
Income/(Loss) fo the pe io|-
52,965
0|**2020**
**£**
52,157
52,157
50,552
1,605
52,157|3,665
46,887
0|**2,019**
**£**
50,552|
|---|---|---|---|---|
||52,965||50,552||
||808||-||
||808||-||
||||||
|||||50,552|
|||||43,859
6,693|
|||||50,552|
Prepared by : NJF Accounts Ltd
3
## **In** d **epen** d **ent examine** r **'s** r **epo** r **t on the accounts**
**Section A In** d **epen** d **ent Examine** r **’s** R **epo** r **t**
R **epo** r **t to the** Charity Name Time Childcare **t** r **ustees/ membe** r **s of**
31 August 2020 **Cha** r **ity** 1161477 **On accounts fo** r **the no (if yea** r **en** d **e** d **any)**
## **Set out on pages**
1 - 3
R **espective** r **esponsibilities of t** r **ustees an** d **examine** r
The charity's t rustees a re responsible for the p reparation of the accounts. The charity’s t rustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.
- It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the p rocedures laid down in the general D ri ections given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of in** d **epen** d **ent** My examination was carried out in accordance with general **examine** r **’s** D ri ections given by the Charity Commission. An examination **statement** includes a review of the accounting records kept by the charity and a comparison of the accounts p resented with those records. It also includes consideration of any unusual items o r disclosures in the accounts, and seeking explanations f rom the t rustees concerning any such matters. The p rocedures undertaken do not p rovide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts p resent a ‘t rue and fair’ view and the report is limited to those matters set out in the statement below.
- **In** d **epen** d **ent** In connection with my examination, no matter has come to my **examine** r **'s** attention (other than that disclosed below *) **statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and
- to p repare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; o r
- 2. to which, in my opinion, attention should be drawn in o rder to
1
**IE** R
enable a p roper understanding of the accounts to be reached. * _Please_ d _elete the wo_ rd _s in the b_ r _ackets if they_ d _o not apply_ .
**Signe** d **:** N Fowler D **ate:** 17/11/2020
**Name:** Nicola Fowler, NJF Accounts Ltd
R **elevant** Fellow of the Association of Chartered Certifed Accountants **p** r **ofessional** Member of the Chartered Institute of Taxation **qualifcation(s)** r **o bo** d **y (if any):**
**A** ddr **ess:** 21 Springfelds Poringland, Norwich NR14 7 RG
## **Section B** D **isclosu** r **e**
Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.)
2
**IE** R
**Give he** r **e** r **b ief** d **etails of any items that the examine** r **wishes to** d **isclose** .
3
**IE** R