2021-06-30-accounts - Radnor Federation Of Young Farmers Clubs

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Report to the Charity Commission for the Year ending 30th June 2021

Objectives and Activities

Radnor YFC seeks to meet the needs of rural young people through a variety of educational, training and social programmes that encourage community involvement and concern for our environment. 520 young people between the ages of 10 – 26 years have been involved in the federation during the past twelve months. The objectives of the charity are: - To advance the education and personal development of young members of the public at large in agriculture, rural life and affairs, international understanding home crafts, the environment and related subjects and; - In the interests of the social welfare of such members, to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities, which will improve their spiritual and mental capacities, health and well-being, raise awareness, self- reliance and individual responsibility so that they may develop as individuals into full citizens; - To promote its activities through the medium of Welsh and English and to ensure those activities enhance the members’ understanding and knowledge of Welsh Rural Life, Welsh Culture and the Welsh Language, along with providing an understanding of other cultures.

Radnor YFC would normally organise a full year of ‘live’ events for its membership supported by a loyal and hardworking team of volunteers, this all changed due to the pandemic and Radnor YFC has had to adapt to the extreme challenges that the Covid pandemic has created with nearly all events moving online.

Reserves policy - The Radnor YFC Executive committee has an agreed a reserves policy.

Achievements

The achievements of the federation were outlined by our County Chairman, Matt Price.

If we rewind 12 months, just after the success of Radnor YFC’s first ever virtual rally where we held our County AGM online, via Zoom, back when Zoom was new and exciting and now we are all sick of it! The wonderful AJ gave her report of a really challenging yet highly successful year for Radnor YFC and handed the reins over to me, with John voted in as Vice-Chair, we were ready to hit the road and try our best to continue the great work and continue to steer Radnor YFC through a global pandemic.

And we were off, and in a change to our normal programme, we hit the ground running in October with our Pumpkin Carving Competition, where we had members, young and old carving away and sending in some excellent entries-well done to those who took the prizes. We were also entertained throughout October by Becca Williams appearance in the Farmer’s Apprentice.

November came along and we were still unable to meet each other in person so we held our Winter Competitions Competition online and were absolutely thrilled that we had entries from every club and members were still engaging with YFC competitions online and we were still able to read out to our members. There was a range of competitions, from wreaths, table centre pieces, Christmas decorations, cupcakes to cooking and we had a great number of entries for each competition which is brilliant! In amongst it all, we also had a stab at our first ever, Virtual Carcass Judging. Our members from across the county then went on to represent Radnor in the Virtual Winter Fair, gaining 3[rd] place overall!

December only means one thing . . . IT’S CHRISTMAS! With the country back in lockdown it was tricky on times to feel the Christmas spirt with no mixing with other households, dark by 4 o’clock,

but Radnor YFC were there on hand to help embrace that Christmas spirit. To get the ball rolling, we hosted the Radnor YFC Quiz-Mas Quiz on Facebook live where we had a good number of people getting involved and having a giggle, even if it was just as me looking like plonker in and elf suit. It was great to see members getting involved in activities too at club level, with Dolau YFC organising Christmas shoeboxes for the homeless and Howey YFC setting up an excellent Christmas display.

In amongst the virtual festivities, there was also some competitions to be done, in the form of Junior and Senior Member of the Year. It was the first time we had done this competition virtually so who knew how it was going to work- but it did work! Thank you to our judges for signing on to judge for us, and a big thanks for your ongoing support for Radnor YFC. As you can imagine, it was a tough ordeal with Radnor being blessed with so many amazing members, many of which deserve the title of Member of the Year, but when it came down to it, our Junior Member of the Year was Mr Cheeky Chappy himself, Adam Watson, Cantal YFC and the Senior Member of the Year title went to the Queen of Carcass Judging, Miss Elizabeth Swancott, Teme Valley YFC.

Now, what’s Christmas without a bit of Carol Singing? As we were still in a very dull old lockdown, we had to think outside the box and find an alternative way to raise money for our charities whilst still adhering to guidelines, so Boris didn’t tell us off. So, I did my usual thing of scrambling around some members from each club, asking another favour from them and as they always do, they came up trumps and we were able to bash together the Radnor YFC Charity Single of ‘Do they know it’s Christmas?’ which was a big hit on our social media platform and raised money for Teenage Cancer Trust and the DPJ Foundation. A huge thank you to our members for getting involved and helping me pull it off and of course, thank you to everyone who donated!

2021and a very different looking Radnor YFC. With a fairly quiet January, with lots of work going on behind the scenes, our first task was to mark the Pantomime Week. Obviously, with theatres banned and still not allowed to meet up, we were unable to hold a Panto Competition this year and stand for hours singing and rehearsing gin a freezing cold village hall, so instead, we decided to mark the occasion by having a week of sharing our memories of performances been and gone. It was lovely to see the response we had from current and past members and really made me think about how much we all get out of our week at the Albert Hall whether you’re on the stage, or in front of the stage, there is so much to gain from Panto week.

Public Speaking! Once again, we had to find an alternative way to hold these competitions, so we held Radnor’s first ever Virtual Public Speaking Competitions. First up, was the Junior Reading, with first place going to Presteigne YFC and the judge commenting on the maturity, confidence and excellent delivery from all of our junior members. Next up was the intermediate Call My Bluff Competition where we had a right old laugh at our members trying to decipher the meanings of some of the words and a really enjoyable evening for us all. Teme Valley YFC were able to retain their title, winning the competition for the second year on a row. Bit worrying really, as it shows that Teme Valley girls make really good liars :/.

March seemed to be full of meetings at Wales and National level, with lots to discuss about membership, membership age and what YFC is going to look like in the next 12 months. After a great discussion in our Exec meeting, the vote swaying to increase the membership age to 28 so I took that to the National YFC meeting on behalf of Radnor and it the motion was carried. March also saw the return of the Snapchat and Instagram takeovers which were very much enjoyed by many and were very informative on times! Thank you to our members and friends for giving up your time to make this happen.

April saw our members progress on to the Wales YFC Public Speaking Weekend and boy didn’t they smash it! Ella Harris, Teme Valley YFC Winning the Situations Vacant Competition, Becky Duggan, Emily Davies and Amy Edwards winning the Junior Public Speaking and Sarah Meredith, Amy Edwards, Mark Nixon and Gemma Price coming third in the Intermediate Brainstrust! What a day!

In May, were we given the go ahead to hold a meeting in person with our members and had every intention to, but unfortunately, the weather was against us, so we had to resort back to Zoom. We also marked Mental Health Awareness Week in May, and please be assured, our advice and support for your mental health is not only in May. We as a federation, and me as a friend are here for you to talk to 24/7 if you feel like you need some advice or support with looking after your mental wellbeing. I’m not saying that we have all the answers, but we can point you in the direction of someone who does!

June, only means one thing . . . RALLY! And again, we had to resort to a Virtual Rally, but were lucky enough to get some live, face to face competitions in amongst it too! First up was the Blue Texel Judging which we were able to hold alongside Brecknock YFC in Builth Market and it was so good to get the members out and about again! Then was the Section D Cob Judging, again hosted live by kind permission of Tanya Baldwin and family. It was lovely to see all of our members again and I was so impressed with how well everyone adhered to the guidance in place-massive thank you! With Radnor being a bit short on Highland Cattle, we went back to the virtual for the judging as well as many of our other competitions.

With no Royal Welsh Show we began working on ideas and events to get the county up and running again as the restrictions begin to ease across Wales. I just want to say a huge, heartfelt thank you to everyone who has supported me and our federation in the last 12 months. It hasn’t been the easiest of years, and we haven’t been able to deliver everything that we wanted to but rest assured, plans are in motion to restore Radnor YFC back to it’s former glory.

IwKne & Expendlture Account For the Year Ended 30th ne 2021 Yeir End•d Joih ne 2021 Year Ended 30thJwne 2020 Funds Funds Fund Totsi Total Incomlr¥ Resour¢es Grants Received Wales YFC Sponsorshlp Youth Forum -sweets. Drlnks etc Yearbook Activtties & Fund Ral* Oonatlons Gfft Ald Membershlp5 2000ub Room Hlre Interest Recet¥ed Sundry Recelpts l Note.. 4) 46.354 877 10.952 S7,306 877 35,862 1.430 3,268 2,643 70 45,746 s,1 2.693 2,693 2.439 11,3 2.451 3,330 2,439 J,967 301 1268 50 153 Tot41 Incom• for th• Yur $4J IOJ52 301 65.633 Expendltuie: Members Events & Fund Ralsln8 Costs Staff Costs Tralnln8 Costs Levy Stor4e costs 2 Club Pr6ies Travel, Accommodation & SUStenCe Premlses Costs Computer Costs Telephone & Interne¢ Postage, Statlonery & offi Costs Hororada Photocopler Renta Accountsncv Payroll Costs Repalrs & Malntenance Grants &DotIOnS Bank Char8e5 Sundry Expenses Depreclatlon of Flxed assets 900 39,277 39.277 3L339 39,282 9.540 14,518 450 638 1.3 337 L033 4.425 4.425 1.069 425 560 870 1.069 425 $60 870 sco 250 4.635 1,885 149 140 4.010 560 L189 soo 250 250 819 3.816 149 140 4.010 9,7 457 233 3.149 Totsl EKpendltur• lorthe Y 63an 5,701 s579 iowi Net I0M5urpIuS lur the Y•ar Transler of Fvnds 19598) 1247JMI {256A98) 41074 5,251 {4MI 970 168.246 79 173M97 79355 lo5 100.0 Funds.. asat kntJuly2020 Funds . as •130th Jun• 2021 14,0461 467,169 463,123 6.970 418063 425W3 183.676 179A47

RadnorFederatlon of Youry Famrs aubs A5 It aoth June 20x1 a(th Jun• 2021 2020 FehOld property Equipment Additlons 80.527 81.857 5.500 5,220 10,720 Less.. Oepredatlon 8.040 88,567 87,357 Curr•nt Asjets Debtors Bank Current & Depot Attounts Cash In Hand 374.547 560 377,103 38S.737 465.670 468.725 Curr•nt Uabllftl Credltors & Accruals 12.5471 IS.9251 463,123 460J99 Funds General Fund Des18nated Fund: Contln8ency Fund Restrlrted Funds 183,676 440,574 20,645 5,950 179A47 463,123 460,199 Approved by the Exe Ctyrnmlttee on 24th Auyt 2021. aThl ed by: . IChairpeT50n} Accountanls Report: The acCntsfOr the year ended 30th June 202L have been prepared from the accounting record5 of Radnor Federatbn of YOU Farmers Clubs. and In accordance wlth the Financlal Reporti Standard applicable to tharttable compa)*s in the UK and Republlc of Ireland, IFRS 1021. leffKtibE tstjanuary 20191. Slqned.. P D Hhe$ FCCA

-chartered Certlfted Accountant Date: 24th Au8USt 2021 Radnor F•deraiion Farnrs Oubs Accountln8 Pokl•s Ba$ of Attntkn8 The finandal ststements ofthe tharltable compay. whlth ts a publlc benefft entity under FRS 101 have been prepared in accordano with the Charttles SORP IFRS 1021-Accountin8 and Reporting by Charlties" and the Companles Art 2c. The financfal statements have been prepared under the hlstorlcal rost con¥enUon. b) Fnd a¢¢o¥ntl Unrestricted funds are 8eneral fvnds thai are available for use at the dlstretion of the trustee5 for specifi¢ purposes. The desl8n3ted ¢ontlngency fund is th•t part ol unrestrkted funds set askle as a reserve agalnst any fvfvre contln8ency that may arlse. Restrfjcred funds are grants which the 8rani pnNlder has $fied are to be sol used for partlcular areas ofthe tharlty's work. or 5pedfic prolerts undertaken ty the tharity. Intomlni RsuuTr•s Inomels recogntsed when thwe15 entftlement. certalnty of receW and the amount can be recognised wlth sufficlent rellablllty. dl Exp•ndltsre Expendlture Is recognlsed when the Ilabllty Is Incurred. •) T•nilbl• Ilxed au•ts •nd depffed•tkn. Freehold property Is Staled at cost, and Indudes Land ¥alue5 at £16.637, whlth b5 not depredated. Freehold Bulldlrw are depredated or 50 year5 at 2% on cost. Other tanglble fixed assets compl1n8 of offlce equlpment and 11thS are stated at cost and are deprÈclated over estlmated useful IWe on a Tedudn8 balance ba515. at an annual rate 0125%. Cofflyr•tl¥• tyr•J The compar•tl¥e ftgures represent the year ended 30th June 2020. Frn•hold prop•rty The charlty owns the freehokl of the property at Untt 5. Dd0 Road Enterprtse Park Llandrlndod Wells. pow LDI Grants R•ulv•d Powy5 CC- Staff costs Powys CC- Covld 19 Rellef PostcodÈ Communlty Job Retentlon Stheme Lottery Communlty Grant PAVO- Equlpment purthase iO,LKX) i0.¢ 23.353 7.1(Kl 3J52 46,353 10.952 Voluntary Inc¢*ne Voluntary Incorne for the year con4sted ofr. Member5 subsulptlons Donatlons & dft èid IL3(KI 5.118 2.693 2,693 16.418 - Youth Forum - Sale ofsweets and drfnks etc

Fund raisin& Events. Dan & Competltions etc 200 Club 2.439 Aadnor Fe41eration ofyoury Farn$ Uubs Report ofth•TfustÈes The Trustees. who are also the Coundl Membersof the tharlty. present thelr report wfth the finandal statements of the thadty for the year ended 30th June 2021. REFERENCEAND ADMII4IrnTIVE DEfAIiS egistered CIO Number . CECQ3999 Rewstered Charlty Nurnber: 1161446 Radnoi YFC Centre Unlt 5 Ddole Road Industrial Estate Llandrlndod Wells LDI 6DF Tryst••g l Ex•thrtlw Commltt Mrs R Duggan (President) ML55 A. Powell Ictyjnty ChalnMnl Mr M Prlce (County Vice Chalrmanl Mlss A H?r<bwkk l Honorary Trea5urerl Mr$ D Powell I Chlef Offlcerl IndepMd•nt Ex•mln•r P D Hu8hes FCCA PDH Asso¢late5 Ltd Wlllow Lodge Cross6ates Road Llandrlrtdod Wells LDI SSL srRUCTURE. GOVERNANCE AMD MAMAGEME14T Gov•rrth£ docum*nt The tharlty Is Controlled by its govern1 documen¢ a deed of trust. and constltul Chafttable Incorporated Or8an5satbon. IlnNted try8uarantee. as defined by the Comp•nk5Art 2(X)6. Rlsk man•8•m•nt The trustees have a duty to Identlfy and reeW the rtsks to whlch the the charny Is exposed and to ensure approprlate controls are In place to prowde reasonable a$5urarKe agairlst fraud and error. proved by o behalf by er ofthe Execulfve Comrnlttee on 24th August 2021, and slgned on its {Chalrpersonl

Independent Examlne¢s Report to the Trustees of Radnor Federation of YIyJft8 Farmer5 aubs Indep•nd•rt •xamlnerfs remto the tfUSt•es of Aadnor Feder¥tlon of Youns F•rnws aubs I rèport to the charlty trustees on rny exarninatfion of the accounts of the Company for the year ended 30th June 2021 R•spM4bllftles and b•51s olr•wt A5 the charlvs trustee5 of the Company land also Its directors for the purposes of company Jawl you are responslble for the preparatton of the accounts In a(rordance wfth the requlrements of the Companles Art 2(hJ61"the 2(#J6 Act"). Han£ sattsfled M•11that the accounts of the Company are not requlred to be audlted under Part 16 of thè 2(M)6 A¢t and are efible for Independènt examlnatlon, I report in re5ped of my examlnation of your charlty's accounts as carried out under se(tSon 145 of the Charit Acr 2011 {"the 2011 Act"). In caffWn8 Out my examlnation I have followed the Dlredlons Wven by the Charttles CommF5$1on under 5ectFon 14515Mbl of the 2011 Acl. Indep•ndent •xamlnw's st•t•m I have completed my examlnailon. I conflrni that no rnattefs have ct)me to my attentlon In nntrtlon wlth the examlnatlon me cause to bell&: l. accovntlng records were not keptln rwoct of thecompany a5 requlred ty sertlon 386 of the Art; or 2. the accounts do not attofd wllh those records.. or 3. the a¢¢ounts do not comply wth the accountlng re0ulTem ofsectbn3%of the 2Q)6 Act: or 4. the accounts have not been prepa In accordan wlth methods and pdndples olthe Statement of Recommended Practke for accountln8 and reportln8by charltle5 lapplkable to charltles preparln8 thelr accounts In accordance wlth the Flnancfial Reportln8 Standard In the Uk and Republlc of Ireland {FRS10211. I have no concerns •nd haw4 come across no other matters In connectlon wlth the exarnlnatlon to whlch attentlon shold be drawn In ihls report Sn order to enable proper understandln8 of the accounts to be reached. P D Hughes artered Certlfied Accountsnt PDH Assoclates Umlted Wlllow Lod8e Crossgates Road Llandrlndod Wdis LDI SSL Date '.