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ANNUAL GENERAL MEETINGS

Monday 9th MAY 2022 8pm in the BAR

APPLICATIONS TO JOIN THE BOARD OF TRUSTEES, SHOULD BE MADE IN WRITING OR BY EMAIL TO BE

Email: heatoncc@hotmail.co.uk Written: Heaton Community Centre Trewhitt Road, Heaton, Newcastle upon Tyne NE6 5DY.

HEATON COMMUNITY CENTRE CIO (1161406) AGM HEATON cc SOCIAL CLUB (28098R) AGM The bar will be open

Web site: Heatoncc.org.uk

AGENDA

HCC’s meeting is will start at 8pm, or as soon as there is a quorum of members.

There are two meetings:

HEATON COMMUNITY CENTRE Welcome

Minutes of the last AGM (to be agreed, proposed and seconded)

Annual Report

Accounts ( to be agreed, proposed and seconded) Appointment of reporting examiners (to be agreed, proposed and seconded).

The Board of Trustees from May 2021

Andrew Gosling Chris Gosling Jim Bell Kim Crossley Stewart Jane Hunter

HEATON COMMUNITY CENTRE SOCIAL CLUB LTD Agenda as above

ACKNOWLEDGEMENT AND THANKS TO

Heaton Community Group Leaders Jones Boyd Accountants Caroline Collinson, Newcastle City Council

ANNUAL REPORT FOR JAN-DEC 2021

It took all of 2021 for us to get back on track following the disruptions due to Covid.

We extended the membership from the start of the Covid period as we felt there were enough issues for people to contend with, but Heaton Community Centre CIO is a registered Charity and so we do need a membership. Because this is the case it was agreed that any person who paid membership for 2020 is still on our records as a member. Also as there are still high rates of Covid in our area we will be not charge existing members again this year. However we do need to update information on members to comply with data protection guidelines and will ask you to complete a membership form and put your support behind Heaton Community Centre to keep it going.

We are still applying some of our Covid risk assessment procedures because there are still people catching it. We will continue to provide hand cleanser and promote washing hands as best practice. Our site cleaning and regular risk assessments will continue as normal so we ask that our users remain diligent in keeping the areas they use clean and safe. Our outside areas are particularly vulnerable and we ask you report any problem areas as soon as possible as we have a lot of young children using our services.

HCC has made the transition back to normal working but it has been a worry each month trying to make sure we have enough funds to pay staff and keep a good programme of activities running. Some grant aid and support has been received from the Government and via Newcastle City Council and our normal education grants that link to individual children have helped us to maintain services and as things are gradually coming back to normal we are keeping our fingers crossed for the future.

We have been really pleased with the number of Community groups who are working with us and thank their leaders for all their hard work. There have also been a number of new enquiries and if we can meet their needs we will add them to our programme.

The Trustee Board continues to meet on the second Monday each month. They receive an update on the general running of the Centre and any group reports that are submitted about the programme of activity in the Centre. There are vacancies on the Trustee Board. Please ask if you are interested.

This year I have to report that Will Laing has had to step down as Trustee due to illness. Our thanks to you Will for your support over the last few years. At the same time we welcome Jane Hunter who will now join the Trustee Board.

Our programme of activities is a very mixed range of groups. We have a thriving childcare setting which has been the main activity keeping HCC going through Covid.

We have Nursery, Day care and a range of adult and child groups as part of this. We also offer wrap around care picking up children from Ravenswood School.

Other groups include, Bookworm Boogie, Capoeira, Heaton Voices Choir, Crafts, Dance, Games (Table top), Karate, Kendo, Kinship Carers, Walton Orchestra, Tai Chi and Zumba. Our programme changes frequently please check it out on our web site.

Many thanks to all who continue to support this Centre and keep it vibrant. Recent visitors to the Centre have been amazed by its size, the number of groups using it and the number of staff it sustains and that is what we are aiming to continue to do with your support.

Thank you

Sue Newton MBE on behalf of the Trustees. Heaton Community Centre Manager

HEATON COMMUNITY CENTRE SOCIAL CLUB LTD

HCC Social Club is currently open Thursdays, Fridays, Saturdays, Sundays and Mondays.

Business has been slow to pick up after Covid but we are getting there and appreciate both our existing members and welcome new users.

Paul now manages the bar on behalf of Heaton Community Centre and it operates under a Premises Licence held with Newcastle City Council.

There have been bar staff changes and in the last year we have had Hannah, Gail, Lisa and Sarah working shifts. Paul maintains the bar and sorts staffing, stock and cellar work as well as the general upkeep of the bar itself and the lounge. His efforts over the last year have helped really improve the look and feel of it.

The pool table has been a good addition to the lounge, where the playing of snooker seems to have declined.

The bar is looking really good due to Paul’s commitment to his role and we are starting to see some new people coming in. We want people to feel welcome and always hope they will come back again.

Sue Newton, Secretary.

Charity Number= 1161406 Heaton Community Centre CIO Financial Statements For the year ended 31 December 2021

Heaton Community Centre CIO Financial Statements year ended 31 December 2021 Trustees Report Independent ExaMineS Report Statement of Financial Activities Balance Sheet Notes lo the financial slalements

Heaton Community Centre CIO Information Year ended 31 December 2021 Trustees The trustees who served during the yearwere C Gosling A Gosling K Stewart Crossley W Lang J Bell Charity Number 1161406 Registered Address Trewhill Road Heaton Newcaslle-Upon-Tyne Tyne and Wear NE06 5DY Independent Examiner Matthew J Boyd Jones Boyd 16117 Marshall Terrace Gilesgate Moor Durham DH12HX Bankers Lloyds Bank PIC

Heaton Community Centre CIO Annual report of the Trustees for the year ended 31 December 2021 Heaton Community Centre is a Charitable Incorporated Organi5ation. registered charity number 1161406 with a written constitution. The management committee is responsible for the day to day running of the centre. The assets of the charity were transfered from Heaton Community Centre at the start of the year. Trustees are appointed at the Annual General Meeting. Objects The objects of the community centre are to= lal promote the benefrt of the inhabitants of Heaton and the Neighbourhood together defined by Newcastle East {hereinafter called the "area of benefiff I without distinrtion of sex, sexual orientation. race or of political, lIgIouS or other opinions, by association together the said inhabitants and the local authorities. voluntary and other organisations in a common effort to advance education and to provide faciltties in the interests of social welfare for recreation and leisure-time occupation with the objert of improving the conditions of life for the said inhabitsnts- Ibl establish or Secure the establishment of a Community Centre Ihereinafter called "the Centre") and to maintain and manage the same Iwhether alone or in co-operation with any local authority or other person or body) in furthera of these objects. Icl promote such charitable purposes as may from time to time be determined. The Association shall be non-party in politics and non-settarian in religion. Future developments The trustees are looking forwards to the retum of more nomial Social interactions following the Coronovirus pandemic. Transactions and Financial Position It has been a very challenging year from a financial perspective due to the effects of the Coronovirus pandemic. but the trustees are confident that the chority is now in a position to move forwards.

Heaton Community Centre CIO Annual report of the Trustees for the year ended 31 December 2021 Major risks Maintainlng appropriate heating and ensurin8 the buildings are wind and water tight. Reserves Pollcy It is the trustee5' policy to maintain liquid reserves of approximately 6 months running Costs. to ensure staff costs are covered. Trustees Re5ponslbllltles The trustees are required under the Charities Act 2011 to prepare financ5al statements for each financial year which give a true and falr view ot the charitys financial activities durln8 the year and of its financial position at the end of the year. In preparing financial statements 8iving a true and fair view, the trustees should follow best practice and. (al select suitable accounting policies and apply them consistently; Ibl make judgements and estimates that are reasonable and prudent,. Icl state whether applicable accounting standards and statements of recommended practlce have been followed. subject to any departures dlsclosed and explained In the financial statements; Idl prepare the financlal statements on a goin8 concem basis unle55 it is Inappropriate to presume that the charity will contlnue in operation. The trustees are responsible for keepin8 records whlch disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also sponsible for safeguardin8 the assets of the charity and hence for taklng reasonable step5 for the prevention and detection of fraud and other irregularities. The report was approved by the trustees on 9 May 2022. A Gosling Trustee

Independent Examiner's Report to the Trustees of Heaton Community Centre CIO Registered Charity Number 1141017 On accounts for year ended 31 December 2021 Sel out on pages 4 10 8 Respectlve r6sponslbllitSes of trustees and examln6r The Trustees (who are the directors of Healon Community Centre for the purposes of Company Lawl are responsible for the preparation of accounts. The Iruslees consider that the an audit is not required for this year under section 144121 of the Charities A¢1 2011 (the 2011 Acll and th81 an Independent Examination is needed. Having satisfied myself that the company is not subject to audit under company law, and is eligible for Independent Examination, il is my responsibility lo- examine the accounts under section 145 of the 2011 Act. follow the procedures laid down in the general directions given by the Charity Commission under section 14515llbl of the 2011Acl, and lo slate whether particular mallers have come to my attention. Basls of Ind&pond&nt examlnor's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes consideration of any unusu81 items or disclosures in the accounts, and seeking explanation from you as Trustees concerning any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently I do not express any audit oplnion, on the view given by the accounts. Independent examlner's Statemont In connection with my examination, no maller has come lo my attention.. {11 which give me reasonable cause lo believe that in any material respect thè requirements lo keep accounting records in accordance with Sects'on 130 of thé Act., and lo prepare accounts which accord with the accounting records and lo comply with the accounting requirements of the Act have not been mel.. or {21 lo which, in my opinion. attention should be drawn in order lo enable a proper understanding of the accounts lo be reached. Matthew J Boyd Jones Boyd Chartergd Accountants 16117 Marshall Terrace Gilesgale Moor Durham DH12HX g May 2022

Heaton Community Centre CIO Statement of Financial Activities for the year ended 31 December 2021 Note Restrlcted Unrestricted Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Incoming resources Investment income Incoming resources from charitable activities Group income Other income 188,091 22,704 188.091 22,704 125.270 84,299 Total incoming resources 210,795 210.795 209,569 Charitable expenditure Group expenses Centre expenses 183,528 43.128 183,528 43.128 168.215 46,488 Total resources expended 226,656 226.656 214,703 Movement in total funds {15.8611 (15.8611 (5.1341 Total funds brought forwards 65.578 65,578 70.712 Total funds carried forward 49.717 49.717 65,578

Heaton Community Centre CIO Balance Sheet as at 31 December 2021 Note 2021 2020 Tangible fixed assets 3,196 4,261 Current assets Debtors and prepayments Bank deposit account Bank current account 7,798 21.156 20.870 12,939 23,956 29,883 49,824 66,778 Current liabilities Creditors and accruals 3,303 5,461 Net Current assets 46,521 61,317 Total net assets 49.717 65.578 Financed by: Unrestricted funds: General reserve 49,717 65,578 Signed on behalf of the Trustees- J Bell C Gosling 9 May 2022

Heaton Community Centre CIO Notes to the Financial Statements for the year ended 31 December 2021 1 Accounting policies Basis of accounting The financial slalemenls have been prepared in accordance with all applicable accounting standards, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, (revised June 2005). b) Depreciation Depreciation is provided lo write off the cost of tangible fixed assets as follows Equipment Motor vehicle 25°/0 reducing balance 25 % reducing balance 2 Group income 2021 2020 Childcare 188,091 125,270 188,091 125,270 3 Other income Rèstrlcted Unrestricted Total 2019 Rent received Café Subscriptions Fundraising Leltings Covid grants Sundry incorne 1,200 1,200 8,648 324 498 12,447 8,256 303 498 12,447 8,256 303 414 10,951 63,732 230 22,704 22,704 84,299

Heaton Community Centre CIO Notes to the Financial Statements for the year ended 31 December 2021 4 Group expenses Restricted Unrestricted Total 2020 Childcare Summer playscheme 183,528 183,528 167,446 769 183,528 183,52 16 The childcare expenses include wages costs. 5 Centre expenses 2021 2020 Repairs renewals and redecoration Equipment rental Café expenditure Light and heal Rent and Rates Printing, postage and slalionery Insurances Accountancy fee Bookkeèping Donations outward Licenses and affiliation fees Cleaning Depreciation Telephone Training and course fees Professional fees Advertising Bank charges Sundries 1,632 864 992 20,347 794 2,645 3,482 1,200 1,458 2,990 864 1,511 17,636 4,515 2,644 3,325 1,098 1,290 292 528 1,554 1,420 2,186 863 1,100 495 944 1,233 927 1,884 1,065 1,901 1,073 495 902 1,467 43,128 There was an average of 18 paid members of staff, receivlng a lolal of £177,244 The non adminislralive wages are shown under the relevant group expenditure headings. 46,488

Heaton Community Centre CIO Notes to the Financial Statements for the year ended 31 December 2021 6 Tangible fixed assets Equipment Cost Brought fotwards Additions Disposals At 31 December 2021 58,330 58,330 Depreciation Brought Forwards Charge for year Disposals At 31 December 2021 54,069 1,065 55,134 Net book value At 31 December 2021 3,196 At 31 December 2020 4,261 All tangible fixed assets are for use by the charity tor direct charitable purposes 7 Debtors and prepayments 2021 2020 Debtors and prepayments Other debtors 841 12,098 12,939 7,798 7,798 8 Creditors and accruals 2021 2020 Accruals and other creditors 3,303 3,303 5,461 5,461