2022-10-31-accounts - Skylark Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 11 2021 To 31 10 2022

Section A Reference and administration details

Charity name SKYLARK COMMUNITY ASSOCIATION

Other names charity is known by Registered charity number (if any) 1161348 Charity's principal address THE GRANGE, PINE PLACE HAYES MIDDLESEX Postcode UB4 8RA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
PATRICIA ANNE GIBBS	CHAIR
HARDIP BHAMBRA	TREASURER
BRYONY GIBBS	SECRETARY
PREET BHAMBRA		2/11/2020	Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

CONSTITUTION MODEL FROM COMMUNITY MATTERS

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Trustee selection methods

VOLUNTEERS APPOINTED BY BOARD

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

We continue to remain members of our local Community Organisation within our Borough – The Hillingdon Federation of Community Association, as well as NVCO, Community Matters and the Foundation for Social Improvement. We were members of the Small Charities Coalition until its closure in March 22.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

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March 2012

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To secure and manage a community building and to work with partners both statutory and non-statutory to provide a facility to provide and promote educational, leisure and recreational activities for the use of the community of North Hayes, regardless of their personal attributes or beliefs.
	Our long-term relationship with the nursery is ongoing and the nursery is well subscribed, and remains great benefit for our local community. Kumon is active in the centre, and is now back to offering classes 3x a week and through most holidays. We are in discussion with a provider to potentially offer the option of some IT Classes. Yoga is ongoing, though it has not made the full recovery, hoped for after the pandemic. We are supporting the yoga teacher by reducing rates to enable her classes to be more affordable to the community. The ladies Afro-Caribbean group are active and continue to use the centre weekly and for expanded activities for their community Indian Dance Classes have started up which have proved very popular In support of the Mayor of London’s Safer neighbourhoods’ agenda We have continued to facilitate the Police/Ward Panel meeting during this year, enabling our residents to work with the police in setting priorities for our local community. There have been limited children parties. Our activities were limited by the pandemic and to an extent this has remained the case. There is still a shortfall of enquiries, though the lift is now working and was finally repaired in mid-January 2022, it is an issue that local people are aware. We have taken guidance from the Charity Commission and confirm that our activities are solely for the public benefit in the form of the local community and there is no personal gain for any of our trustees.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To secure and manage a community building and to work with partners
both statutory and non-statutory to provide a facility to provide and
promote educational, leisure and recreational activities for the use of the
community of North Hayes, regardless of their personal attributes or
beliefs.

Our long-term relationship with the nursery is ongoing and the nursery is
well subscribed, and remains great benefit for our local community.
Kumon is active in the centre, and is now back to offering classes 3x a
week and through most holidays.
We are in discussion with a provider to potentially offer the option of
some IT Classes.
Yoga is ongoing, though it has not made the full recovery, hoped for after
the pandemic. We are supporting the yoga teacher by reducing rates to
enable her classes to be more affordable to the community.
The ladies Afro-Caribbean group are active and continue to use the
centre weekly and for expanded activities for their community
Indian Dance Classes have started up which have proved very popular
In support of the Mayor of London’s Safer neighbourhoods’ agenda We
have continued to facilitate the Police/Ward Panel meeting during this
year, enabling our residents to work with the police in setting priorities for
our local community.
There have been limited children parties.
Our activities were limited by the pandemic and to an extent this has
remained the case. There is still a shortfall of enquiries, though the lift is
now working and was finally repaired in mid-January 2022, it is an issue
that local people are aware.
We have taken guidance from the Charity Commission and confirm that
our activities are solely for the public benefit in the form of the local
community and there is no personal gain for any of our trustees.

TAR

March 2012

Additional details of objectives and activities (Optional information)

All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy.

You may choose to include further statements, where relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

The contribution made by the current trustees remains significant. We will continue to look for new trustees and volunteers.

Though the lift has been repaired it has had a significant impact on the use of the building and potential classes we are able to offer to members of our community.

The front door internal locking mechanism broke, the electrics of which couldn’t be repaired. After investigations we were informed that the cost would be £7000 a simpler and equally safe solution was reached after discussions with our locksmith who was able to replace the mechanism with a manual solution. For the month it had significant impact on the building use and security

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Main achievements:

Our relationship with the residents surrounding the site has remained positive and strong,
We had to replace all the fencing due to a storm, resulting in broken panels and posts. We have now put in place a more robust option of concrete posts and slotted panels. This means we will only need to replace individual panels in the future
Parking issues remain ongoing and we are working with our local councillors, immediate local community and users of the centre for a solution.
We are working with the Local Authority and local councillors providing a venue for regular Councillor surgery meetings with residents. .
Since January 2022, the lift has so far this year remained in use

Section E Financial review

As of 31[st] October 2022, we have cash reserves of £30.966.

Brief statement of the charity’s policy on reserves

The Local Authority during in March 2020 had changed its voluntary sector pricing policy (VSLP) to be able to clawback 25% of any fees charged to Nurseries held in local authority buildings. This came up at our rent review in 2021. As a result of the rent review and the scenarios put forward we agreed with the local authority to pay £100 subsidised rent and also 25% of the nursery fees. As opposed to paying the commercial rent of over £3000 and no nursery fees. In the event of the nursery leaving, we can afford £100 whereas we couldn’t afford the commercial rent. This obviously will have impact especially as we are solely responsible for the building maintenance, which has been expensive this year, with several leaking pipes damaging walls as well as storm damage to fences.

TAR

March 2012

We have requested information since December 21, from the local authority on how to pay this additional sum and at this point we still have not received a response from them. We acknowledge that changes in personnel and staff losses have made this difficult. However, it is frustrating not to receive responses.

We have a three-month notice period or one Term on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given.

On an operational cash basis, the charity had an expensive year and paid out more than was received to the sum of £3 132 which left us with end of year reserves of £30,966, from this we will have to put by £3036 for the 25% nursery fees payment to the local authority. It would be fair to say that in essence our actual reserves are £27, 930.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising).
how expenditure has supported the key objectives of the charity.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date
	Patricia Ann Gibbs	Bryony Gibbs
	Chair
	31/08/23
	31/08/23

TAR

March 2012

	Skylark Community Association	Skylark Community Association	Skylark Community Association	Skylark Community Association	CC16a
	For the period from	01-Nov-21 Period start date	To

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 12,144 4,309 180 - - 16,633 - - - 16,633 11,257 1,892 3,158 100 381 358 1,003 1,100 65 300 120 30 19,765 - - - 19,765 - 3,132 - 34,098 30,966	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 12,144 4,309 - 180 - - 16,633 - - - 16,633 11,257 1,892 3,158 100 381 358 1,003 1,100 65 300 120 30 19,765 - - - 19,765 - 3,132	Last year to the nearest £
Nursery	12,144		- - - - - - -		-
Room Hire	4,309				-
Bank Deposits					-
Parties	180				-
	-				-
	-				-
*Sub total*(Gross income for AR)	16,633				-

A2 Asset and investment sales, (see table).
	-		- - -
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
			-		-

Buildings	11,257		- - - - - - - - - - -		-
Insurance	1,892				-
Utiities	3,158
Rent	100
Rates	381
Water & Sewage	358
Telecommunications	1,003
Centre equipment	1,100				-
Computer Services	65				-
Consultance	300
Misc	120
Subs	30				-
**Sub total **	19,765				-

A4 Asset and investment purchases, (see table)
Fixed assets	-		- - -
Loan repayments	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-		-

	- 3,132		-		-
	-		- -	- 34,098	-
	34,098				-
	30,966		-	30,966	-

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Fixed assets Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Cash at bank Cash in hand Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 30,623 - 343 - - 30,966 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Patricia Gibbs	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Patricia Gibbs	31/08/23