## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 11 2021 **To** 31 10 2022
## Section A Reference and administration details
**Charity name** SKYLARK COMMUNITY ASSOCIATION
**Other names charity is known by Registered charity number (if any)** 1161348 **Charity's principal address** THE GRANGE, PINE PLACE HAYES MIDDLESEX **Postcode UB4 8RA**
## **Names of the charity trustees who manage the charity**
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2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||PATRICIA ANNE GIBBS|CHAIR|||
||HARDIP BHAMBRA|TREASURER|||
||BRYONY GIBBS|SECRETARY|||
||PREET BHAMBRA||2/11/2020|Committee|
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CONSTITUTION MODEL FROM COMMUNITY MATTERS
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Trustee selection methods
VOLUNTEERS APPOINTED BY BOARD
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
We continue to remain members of our local Community Organisation within our Borough – The Hillingdon Federation of Community Association, as well as NVCO, Community Matters and the Foundation for Social Improvement. We were members of the Small Charities Coalition until its closure in March 22.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To secure and manage a community building and to work with partners
both statutory and non-statutory to provide a facility to provide and
promote educational, leisure and recreational activities for the use of the
community of North Hayes, regardless of their personal attributes or
beliefs.|
|---|---|
||Our long-term relationship with the nursery is ongoing and the nursery is
well subscribed, and remains great benefit for our local community.
Kumon is active in the centre, and is now back to offering classes 3x a
week and through most holidays.
We are in discussion with a provider to potentially offer the option of
some IT Classes.
Yoga is ongoing, though it has not made the full recovery, hoped for after
the pandemic. We are supporting the yoga teacher by reducing rates to
enable her classes to be more affordable to the community.
The ladies Afro-Caribbean group are active and continue to use the
centre weekly and for expanded activities for their community
Indian Dance Classes have started up which have proved very popular
In support of the Mayor of London’s Safer neighbourhoods’ agenda We
have continued to facilitate the Police/Ward Panel meeting during this
year, enabling our residents to work with the police in setting priorities for
our local community.
There have been limited children parties.
Our activities were limited by the pandemic and to an extent this has
remained the case. There is still a shortfall of enquiries, though the lift is
now working and was finally repaired in mid-January 2022, it is an issue
that local people are aware.
We have taken guidance from the Charity Commission and confirm that
our activities are solely for the public benefit in the form of the local
community and there is no personal gain for any of our trustees.|
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)**
All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy.
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
The contribution made by the current trustees remains significant. We will continue to look for new trustees and volunteers.
Though the lift has been repaired it has had a significant impact on the use of the building and potential classes we are able to offer to members of our community.
The front door internal locking mechanism broke, the electrics of which couldn’t be repaired. After investigations we were informed that the cost would be £7000 a simpler and equally safe solution was reached after discussions with our locksmith who was able to replace the mechanism with a manual solution. For the month it had significant impact on the building use and security
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Main achievements:
- Our relationship with the residents surrounding the site has remained positive and strong,
- We had to replace all the fencing due to a storm, resulting in broken panels and posts. We have now put in place a more robust option of concrete posts and slotted panels. This means we will only need to replace individual panels in the future
- Parking issues remain ongoing and we are working with our local councillors, immediate local community and users of the centre for a solution.
- We are working with the Local Authority and local councillors providing a venue for regular Councillor surgery meetings with residents. .
- Since January 2022, the lift has so far this year remained in use
.
## **Section E Financial review**
As of 31[st] October 2022, we have cash reserves of £30.966.
**Brief statement of the charity’s policy on reserves**
The Local Authority during in March 2020 had changed its voluntary sector pricing policy (VSLP) to be able to clawback 25% of any fees charged to Nurseries held in local authority buildings. This came up at our rent review in 2021. As a result of the rent review and the scenarios put forward we agreed with the local authority to pay £100 subsidised rent and also 25% of the nursery fees. As opposed to paying the commercial rent of over £3000 and no nursery fees. In the event of the nursery leaving, we can afford £100 whereas we couldn’t afford the commercial rent. This obviously will have impact especially as we are solely responsible for the building maintenance, which has been expensive this year, with several leaking pipes damaging walls as well as storm damage to fences.
**TAR**
March **2012**
4
We have requested information since December 21, from the local authority on how to pay this additional sum and at this point we still have not received a response from them. We acknowledge that changes in personnel and staff losses have made this difficult. However, it is frustrating not to receive responses.
We have a three-month notice period or one Term on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given.
On an operational cash basis, the charity had an expensive year and paid out more than was received to the sum of £3 132 which left us with end of year reserves of £30,966, from this we will have to put by £3036 for the 25% nursery fees payment to the local authority. It would be fair to say that in essence our actual reserves are £27, 930.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising).
- how expenditure has supported the key objectives of the charity.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (e.g. Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||
Patricia Ann Gibbs|Bryony Gibbs|
||
Chair||
||31/08/23||
||31/08/23||
**TAR**
March **2012**
5
||**Skylark Community Association**
|**Skylark Community Association**
|**Skylark Community Association**
|**Skylark Community Association**
|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|01-Nov-21
Period start date|**To**|||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**12,144**
**4,309**
**180**
**-**
**-**
**16,633**
**-**
**-**
**-**
**16,633**
**11,257**
**1,892**
**3,158**
**100**
**381**
**358**
**1,003**
**1,100**
**65**
**300**
**120**
**30**
**19,765**
**-**
**-**
**-**
**19,765**
**- 3,132**
**-**
**34,098**
**30,966**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**12,144**
**4,309**
**-**
**180**
**-**
**-**
**16,633**
**-**
**-**
**-**
**16,633**
**11,257**
**1,892**
**3,158**
**100**
**381**
**358**
**1,003**
**1,100**
**65**
**300**
**120**
**30**
**19,765**
**-**
**-**
**-**
**19,765**
**- 3,132**|**Last year**
**to the nearest £**|
|Nursery|**12,144**||**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|Room Hire|**4,309**||||**-**|
|Bank Deposits|||||**-**|
|Parties|**180**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**16,633**||||**-**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||**-**
**-**
**-**|||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_**
**A3 Payments**||||||
||||**-**||**-**|
|||||||
|Buildings|**11,257**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|Insurance|**1,892**||||**-**|
|Utiities|**3,158**|||||
|Rent|**100**|||||
|Rates|**381**|||||
|Water & Sewage|**358**|||||
|Telecommunications|**1,003**|||||
|Centre equipment|**1,100**||||**-**|
|Computer Services|**65**||||**-**|
|Consultance|**300**|||||
|Misc|**120**|||||
|Subs|**30**||||**-**|
|**_Sub total_ **|**19,765**||||**-**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
|Fixed assets|**-**||**-**
**-**
**-**|||
|Loan repayments|**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||**-**||**-**|
|||||||
||**- 3,132**||
**-**||**-**|
||**-**||**-**
**-**|**-**
**34,098**|**-**|
||**34,098**||||**-**|
||**30,966**||
**-**|**30,966**|**-**|
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Fixed assets
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash at bank
Cash in hand
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**30,623**
**-**
**343**
**-**
**-**
**30,966**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Patricia Gibbs|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Patricia Gibbs|31/08/23|