Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 11 2019 To 31 10 2020
Section A Reference and administration details
Charity name SKYLARK COMMUNITY ASSOCIATION
Other names charity is known by Registered charity number (if any) 1161348
Charity's principal address THE GRANGE, PINE PLACE
HAYES MIDDLESEX Postcode UB4 8RA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| PATRICIA ANNE GIBBS | CHAIR | |||
| HARDIP BHAMBRA | TREASURER | |||
| BRYONY GIBBS | SECRETARY | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
CONSTITUTION MODEL FROM COMMUNITY MATTERS Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
CIO
(eg. trust, association, company) VOLUNTEERS APPOINTED BY BOARD Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
We continue to remain members of our local Hillingdon Federation of Community Association, as well as NVCO and the Small Charities Coalition.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
To secure and manage a community building and to work with partners both statutory and non-statutory to provide a facility to provide and promote educational, leisure and recreational activities for the use of the community of North Hayes, regardless of their personal attributes or beliefs. |
|---|---|
| Our relationship with the nursery as a long term let is ongoing and the nursery remains well subscribed, and is a great benefit for our local community We have developed a relationship with Kumon, who offer Maths and English tuition. We worked with the Local Authority to provide a venue for exercise classes for older people during the refurbishment of the libraries. We continue working with ACDA who offered free English and IT classes for a new round to begin in April 20. Pilates and yoga classes continued and were well subscribed. The ladies Afro-Caribbean group continued their weekly sessions The Police/Ward Panel meets quarterly, this allows local resident groups representatives to have direct contact with their ward police representatives and local councillors. Members of the local community have used the centre for children’s birthday parties All our activities were interrupted by the pandemic and have been closed for a large part of the year. Activities were impacted by lockdown itself and regulations relating to social distancing, additionally there has been reluctance on the part of the users to return to face-to-face contact when some restrictions were lifted We promoted the Yoga teacher’s online classes during the pandemic and supported the Pilates teacher in developing her classes online We have taken guidance from the Charity Commission and confirm that our activities are solely for the public benefit in the form of the local community and there is no personal gain for any of our trustees. |
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Additional details of objectives and activities (Optional information)
All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy. As a small organisation, we have no paid or full-time staff.
You may choose to include further statements, where relevant, about:
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policy on grant making;
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policy programme related investment;
The contribution made by the current trustees remains significant and we are in the process or recruiting an additional trustee. We will continue to look for new trustees and volunteers.
The issue with the lift continues to have an impact both on potential planned activities for the year, but also for the current users of the centre. Though it has been a little better it has been out of service during this period over lockdown, with no clear reason.
- contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Main achievements:
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We have continued to develop good relationships with partners and residents
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We have had fox proofing done to the garden to prevent foxes bringing in rubbish and dirty nappies. This has had a clear positive impact for us and users
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We have finally manged to resolve the issues with fly tipping working with the housing association who ensure their tenants keep the bins within their gated areas and the anti-social behaviour team, who manage issues with residents,
This has helped in creating a significant positive impression on visitors to the centre
- Though the lift is working we still had issues with it during lockdown,
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Section E Financial review
As of 31[st] October 2020, we have cash reserves of £16,321. This sum Brief statement of the includes the business grant from the Local Authority relating to the charity’s policy on reserves pandemic We have a three-month notice period on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given.
On an operational cash basis, the charity had a surplus in the year of £7,196 which has built the reserves up to £16,321. The centre costs are around £12,500 due to our additional and expanded maintenance costs since inception, this means at this time we would have sufficient sums to manage our needs over the coming year and deal with any immediate issues that may need to be addressed such as health and safety issues relating to the continuing pandemic.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising).
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how expenditure has supported the key objectives of the charity.
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Patricia Ann Gibbs
Position (e.g. Secretary, Chair, Chair etc)
Date 30/08/20
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| Charity Name | No (if any) | ||
|---|---|---|---|
| Skylark Community | Association | 1161348 | |
| Receipts and payments accounts | CC16a | ||
| For the period from |
01-Nov-19 Period start date |
31-Oct-20 Period end date To |
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||||
|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 6,900 1,840 302 63 1,476 25 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||
| Nursery | 6,900 | - | - | 6,900 | - | |||
| Office | 1,840 | - | - | 1,840 | - | |||
| Class fees | 302 | - | - | 302 | - | |||
| Hire | 63 | - | - | 63 | - | |||
| Kumon Refund |
1,476 | - | - | 1,476 | - | |||
| 25 | 25 | |||||||
| Parties | 60 | 60 | ||||||
| LBH/Gov grant Sub total(Gross income for AR) |
10,000 20,666 - - - 20,666 4,967 1,727 2,210 232 992 2,392 243 350 100 - - 52 206 13,470 - - - 13,470 7,196 |
- | - | 10,000 | - | |||
| - | - | 20,666 | - | |||||
| A2 Asset and investment sales, (see table). |
||||||||
| - | - | - | ||||||
| - | - | - | - | |||||
| Sub total | - | - | - | - | ||||
| Total receipts A3 Payments |
||||||||
| - | 20,666 | - | ||||||
Repairs and Maintenance |
4,967 | - | 4,967 | - | ||||
| Insurance | 1,727 | - | 1,727 | - | ||||
| Light and Heat | 2,210 | - | 2,210 | |||||
| Water | 232 | - | 232 | |||||
| Telecommunications | 992 | - | 992 | |||||
| Centre equipment | 2,392 | - | 2,392 | - | ||||
| Rates | 243 | - | 243 | - | ||||
| Consultancy | 350 | - | 350 | |||||
| Rent | 100 | 100 | ||||||
| Printing postage and stationery | - | - | - | |||||
| Communityresourcepurchases | - | - | - | - | ||||
| Memberships | 52 | 52 | ||||||
| Miscellaneous | 206 | 206 | ||||||
| **Sub total ** | 13,470 | - | 13,470 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||||
Fixed assets |
- | - | - | |||||
| Loan repayments | - | - | - | |||||
| **Sub total ** | - | - | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | 13,470 | - | ||||||
| 7,196 | - | - | 7,196 | - | ||||
| - | - | - | - | - | ||||
| 9,124 | - | - | 9,124 | - | ||||
| 16,321 | - | - | 16,321 | - |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Cash at bank Cash in hand Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details Fixed assets |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|
| 16,143 | - | - | |||
| 178 | - | - | |||
| - | - | - | |||
| 16,321 | - | - | |||
| OK | OK | ||||
| Unrestricted funds to nearest £ |
Endowment funds to nearest £ |
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| Fund to which asset belongs |
Current value (optional) |
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| Fund to which asset belongs |
Current value (optional) |
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Restricted |
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| Fund to which liability relates |
When due (optional) |
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| Date of approval |
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