## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 11 2019 **To** 31 10 2020 ## Section A Reference and administration details **Charity name** SKYLARK COMMUNITY ASSOCIATION **Other names charity is known by Registered charity number (if any)** 1161348 **Charity's principal address** THE GRANGE, PINE PLACE HAYES MIDDLESEX **Postcode UB4 8RA** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||PATRICIA ANNE GIBBS|CHAIR||| ||HARDIP BHAMBRA|TREASURER||| ||BRYONY GIBBS|SECRETARY||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION MODEL FROM COMMUNITY MATTERS Type of governing document - (eg. trust deed, constitution) How the charity is constituted CIO (eg. trust, association, company) VOLUNTEERS APPOINTED BY BOARD Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: We continue to remain members of our local Hillingdon Federation of Community Association, as well as NVCO and the Small Charities Coalition. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To secure and manage a community building and to work with partners
both statutory and non-statutory to provide a facility to provide and
promote educational, leisure and recreational activities for the use of the
community of North Hayes, regardless of their personal attributes or
beliefs.| |---|---| ||Our relationship with the nursery as a long term let is ongoing and the
nursery remains well subscribed, and is a great benefit for our local
community
We have developed a relationship with Kumon, who offer Maths and
English tuition.
We worked with the Local Authority to provide a venue for exercise
classes for older people during the refurbishment of the libraries.
We continue working with ACDA who offered free English and IT classes
for a new round to begin in April 20.
Pilates and yoga classes continued and were well subscribed.
The ladies Afro-Caribbean group continued their weekly sessions
The Police/Ward Panel meets quarterly, this allows local resident groups
representatives to have direct contact with their ward police
representatives and local councillors.
Members of the local community have used the centre for children’s
birthday parties
All our activities were interrupted by the pandemic and have been closed
for a large part of the year. Activities were impacted by lockdown itself
and regulations relating to social distancing, additionally there has been
reluctance on the part of the users to return to face-to-face contact when
some restrictions were lifted
We promoted the Yoga teacher’s online classes during the pandemic and
supported the Pilates teacher in developing her classes online
We have taken guidance from the Charity Commission and confirm that
our activities are solely for the public benefit in the form of the local
community and there is no personal gain for any of our trustees.| **TAR** March **2012** 3 ## **Additional details of objectives and activities (Optional information)** All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy. As a small organisation, we have no paid or full-time staff. You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; The contribution made by the current trustees remains significant and we are in the process or recruiting an additional trustee. We will continue to look for new trustees and volunteers. The issue with the lift continues to have an impact both on potential planned activities for the year, but also for the current users of the centre. Though it has been a little better it has been out of service during this period over lockdown, with no clear reason. - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** ## Main achievements: - We have continued to develop good relationships with partners and residents - We have had fox proofing done to the garden to prevent foxes bringing in rubbish and dirty nappies. This has had a clear positive impact for us and users - We have finally manged to resolve the issues with fly tipping working with the housing association who ensure their tenants keep the bins within their gated areas and the anti-social behaviour team, who manage issues with residents, This has helped in creating a significant positive impression on visitors to the centre - Though the lift is working we still had issues with it during lockdown, **TAR** March **2012** 4 ## **Section E Financial review** As of 31[st] October 2020, we have cash reserves of £16,321. This sum **Brief statement of the** includes the business grant from the Local Authority relating to the **charity’s policy on reserves** pandemic We have a three-month notice period on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given. On an operational cash basis, the charity had a surplus in the year of £7,196 which has built the reserves up to £16,321. The centre costs are around £12,500 due to our additional and expanded maintenance costs since inception, this means at this time we would have sufficient sums to manage our needs over the coming year and deal with any immediate issues that may need to be addressed such as health and safety issues relating to the continuing pandemic. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising). - how expenditure has supported the key objectives of the charity. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Patricia Ann Gibbs **Position (e.g. Secretary, Chair,** Chair **etc)** **Date** 30/08/20 **TAR** March **2012** 5 |**Charity Name**||**No (if any)**|| |---|---|---|---| |**Skylark Community**|**Association**|**1161348**|| |**Receipts and payments accounts**|||**CC16a**| |**For the period**
**from**|01-Nov-19
Period start date|31-Oct-20
Period end date
**To**|| |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||| |---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,900**
**1,840**
**302**
**63**
**1,476**
**25**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Nursery|**6,900**||**-**||**-**|**6,900**||**-**| |Office|**1,840**||**-**||**-**|**1,840**||**-**| |Class fees|**302**||**-**||**-**|**302**||**-**| |Hire|**63**||**-**||**-**|**63**||**-**| |Kumon
Refund|**1,476**||**-**||**-**|**1,476**||**-**| ||**25**|||||**25**||| |Parties|**60**|||||**60**||| |LBH/Gov grant
**_Sub total_**_(Gross income for_
_AR)_|10,000
**20,666**
**-**
**-**
**-**
**20,666**
**4,967**
**1,727**
**2,210**
**232**
**992**
**2,392**
**243**
**350**
**100**
**-**
**-**
**52**
**206**
**13,470**
**-**
**-**
**-**
**13,470**
**7,196**||**-**||**-**|**10,000**||**-**| ||||**-**||**-**|**20,666**||**-**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**||||**-**|**-**||| ||**-**||||**-**|**-**||**-**| |**_Sub total_**|**-**||||**-**|**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||||| ||||||**-**|**20,666**||**-**| |||||||||| |
Repairs and Maintenance|**4,967**||||**-**|**4,967**||**-**| |Insurance|**1,727**||||**-**|**1,727**||**-**| |Light and Heat|**2,210**||||**-**|**2,210**||| |Water|**232**||||**-**|**232**||| |Telecommunications|**992**||||**-**|**992**||| |Centre equipment|**2,392**||||**-**|**2,392**||**-**| |Rates|**243**||||**-**|**243**||**-**| |Consultancy|**350**||||**-**|**350**||| |Rent|**100**|||||**100**||| |Printing postage and stationery|**-**||||**-**|**-**||| |Communityresourcepurchases|**-**||||**-**|**-**||**-**| |Memberships|**52**|||||**52**||| |Miscellaneous|**206**|||||**206**||| |**_Sub total_ **|**13,470**||||**-**|**13,470**||**-**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| |
Fixed assets|**-**||||**-**|**-**||| |Loan repayments|**-**||||**-**|**-**||| |**_Sub total_ **|**-**||||**-**|**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| ||||||**-**|**13,470**||**-**| |||||||||| ||**7,196**||**-**||**-**|**7,196**||**-**| ||**-**|
|**-**|
|**-**|**-**||**-**| ||**9,124**||**-**||**-**|**9,124**||**-**| ||**16,321**||**-**||**-**|**16,321**||**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Cash at bank
Cash in hand
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Fixed assets|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| |||**16,143**|**-**||**-**| |||**178**|**-**||**-**| |||**-**|**-**||**-**| |||**16,321**|**-**||**-**| |||OK|||OK| |||**Unrestricted**
**funds**
**to nearest £**|||**Endowment**
**funds**
**to nearest £**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**-**|**-**||**-**| |||**Fund to which**
**asset belongs**|||**Current value**
**(optional)**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| |||**Fund to which**
**asset belongs**|||**Current value**
**(optional)**| |||
Restricted|**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| |||**Fund to which**
**liability relates**|||**When due**
**(optional)**| ||||**-**||| ||||**-**||| ||||**-**||| ||||**-**||| ||||**-**||| ||||||| ||||||Date of
approval| |||||||