| Trustees' A Period startd nnual Report for the period ate Period end date |
Trustees' A Period startd nnual Report for the period ate Period end date |
|
|---|---|---|
| Period startd ate |
||
| **From ** | 01 To 04 2021 |
|
| Section A | Re ference and administration det ails |
Charity name Red Cypher
Registered charity number (if any) 1161345 Charity's principal address Unit 5, Blue Barns Business Park Old Ipswich Road Ardleigh, Essex Postcode CO7 7FX
Names of the charity trustees who manage the charity
----- Start of picture text -----
Name of person
Dates acted if not for whole (or body) entitled
Trustee name Office (if any)
year to appoint trustee
(if any)
Jeff Smith Mark e ting Trustee Retired 11 Sept 2021
Andy Shedden Fundr a ising Trustee
Bob Lodge MBE Vice C hairman, Treasurer,
Secre t ary
David Howells Charit y Commission Coordinator
Andrew Budd Chair m an
Ross MacGregor Ex-officio
Will Squires Vice C hairman Ex-officio
Rob Boddy Ex-officio
Andy Thorpe North West Representative
Will Grace Com m unications
Scott Gray Ex-officio Unit Welfare Officer
Denotes active Trustee at end date of this report
----- End of picture text -----*
Names of the advisors for the charity, if any, (for example, any custodian trustees)
| Type of adviser | Name | Address |
|---|---|---|
| Accountant | J Wyncoll | Tile & Co, Warden House, 37 Colchester CO3 3LX As Above Manor Road, |
| Independent Examiner |
J Wyncoll |
Red Cypher Trustee Annual Report
1
August 202
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
CI O Foundation – Registered 20 Apr 2015
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Appointed by other Trustees
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Tr u stees are provided with the Charity Commi s sion documentation on the rol e s and responsibilities of Trustees, Previous Meeting minutes, the fin a ncial state of the fund, the Constitution and Objects of the CIO and Conflict of Interests Guidelines.
Tr u stees are also provided with an induction p a ck and asked annually to co n firm they have refreshed their knowledge o f the Charity Commission/Gov.UK documents “The Essenti a l Trustee” and “15 Q u estions for Trustees”. Compliance with this i s recorded in the AGM Mi n utes
Th e CIO structure is set out in Standard Opera t ing Procedures and pu b lished on the website. www.redcypher.com A steering committee of up to 8 Trustees evaluate approve/deny for ch a rity proposals, initiatives an d projects, particularly those using charity fu n ds.
Red Cypher works alongside major military ch a rities as required.
A full up to date risk register is maintained and managed by the Vice Chairman. Other policies are reviewed and up d ated annually. An In v estment Policy was added in early 2021.
O n 23 June 2021 the CIO passed two Special R esolutions to amend the Constitution to specify the composition of Trust e es and to provide for the ap p ointment of up to 3 Associate Members:
-
The Trustees of Red Cypher, resolve to add a new paragraph 10 (4) of the Constitution to read: “A mi n imum of 3 Trustees will be Veterans who have served with 3RHA a nd retired within the ranks from Gunner to Warrant Officer Class 1 ”
-
Under Paragraph 17 of the Constituti o n the Trustees agreed to create 3 Associate Members posts. Th e se will be ex ‐ officio posts for: (a) Chairman of Past & Present Me m bers; (b)Secretary of Past & Present Members; (c) Parade RSM. T he tenure for each Associate Member will be 2 years, or th e end of their role at paragraph 2 above, whichever comes earlier. The Associate Members shall not have voting rights.
R e levant updates were uploaded to Charity C o mmission.
Red Cypher Trustee Annual Report
2
August 202
| Section C | Ob jectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
|
| To Th Re (3 promote the efficiency of 3 RHA amongst ot a. Fostering Esprit de Corps, Comradeship of the Regiment and Preserving its Trad b. Maintaining Comradeship and contactb members of the Regiment, fostering mu them and providing social gatherings fo c. To relieve either generally or individually members of the Regiment and their dep conditions of need, hardship or distress e Board may relieve persons in need underc a. Making grants of money, or b. Providing or paying for goods, services c. Making grants of money to other person goods, services or facilities to those inn d Cypher promotes the Efficiency of 3rdReg RHA) and prompt active support for serving her things, by: , Morale and the Welfare itions; etween past and present tual friendship between r them. , past and present endents, who are in . lauses above by: or facilities for them, or s or bodies who provide eed. iment Royal Horse Artillery members and veterans. |
|
| Section D | Ac hievements and performance |
| Summary of the main achievements of the charity during the year |
Re ye mo d Cypher has supported the soldiers and ve ar, through the granting of funds for welfarea rale and wellbeing of members both past an terans throughout the nd for the maintenance of d present. |
| Section E | Fin ancial review |
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
|
| Th inf Th ca No e treasurer is to ensure the fund maintainsa orms the chair of any fluctuations. e treasurer is to ensure the fund remains at rry out its task of prompt assistance when re ne stable liquidity and a level to ensure that it can quired. |
Red Cypher Trustee Annual Report
3
August 202
Further financial review details (Optional information)
T h e charity raises money through Give as You Earn Scheme and You may choose to include R e gular Monthly donations and one of donatio n s from both veteran and additional information, where serving community relevant about: T h e charity has supported both serving and p a st members through w e lfare and other grants. D u ring the period the Trustees decided to inve s t £40,000 within the Royal Ar t illery Charitable Fund as ring-fenced subset of the main fund. The fund is managed by Brewin Dolphin. The purpose o f this investment is to pr o vide a long term revenue stream to sustain the future charitable b e neficiaries of Red Cypher.
Section F Other optional information
Although this is strictly outside the cu r rent reporting year, the Red Cypher Truste e s would like to congratulate our fellow Trustee Bob L odge on his admission to The Order of the B ritish Empire: He was appointed MBE (Member of The Ord e r of the British Empire) by Her Majesty Que e n Elizabeth ll in her Birthday Honours List 2022. This aw a rd is for his exemplary dedication and selfle s s service to Red Cypher and the Past & Present Members of 3 RHA.
Red Cypher Trustees’ AGM was hel d on 23 June 2021 and Red Cypher Trustees’ biannual meeting was held on 26 November 2021
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) BobL Full name(s) BobL Position (eg Secretary, Chair, etc) V Date 1 odge David Howel odge David Howel ice Chairman (until Nov 2021) Vice Cha 7/8/2022 ls ls irman |
BobL odge |
BobL odge |
David Howel ls |
David Howel ls |
|
|---|---|---|---|---|---|
| David Howel ls |
|||||
| V ice Chairman (until Nov 2021) |
Vice Cha irman |
||||
| 1 7/8/2022 |
|||||
| 1 7/8/2022 |
Red Cypher Trustee Annual Report
August 202
4
RED CYPHER 1161345 Receipts and payments accounts CC16a For the period 01/04/2021 31/03/2022 To from
----- Start of picture text -----
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations: - - - - -
Payroll giving 58,022 - - 58,022 55,356
Voluntary (tax efficient) 10,979 - - 10,979 6,703
Voluntary 7,541 - - 7,541 2,997
Other - - - - 50
Grants refunded - Covid 19 restricted - - - - 1,350
- - - - -
- - - - -
Sub total (Gross income for
76,542 - - 76,542 66,456
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub tota l - - - - -
Total receipts 76,542 - - 76,542 66,456
A3 Payments
3rd Royal Horse Artillery grants 46,408 - - 46,408 44,272
Other grants 11,955 - - 11,955 5,126
The Poppy Appeal 93 - - 93 37
Bank fees and charges 1,987 - - 1,987 1,866
Website and computer - - - - 270
Stationery and other expenses 58 - - 58 196
Gift Aid charges 44 - - 44 44
Accountancy 540 - - 540 480
Data protection fee 40 40 40
Standard Bearer Accoutrements 3,008 3,008 -
Travel Standard Bearer 940 - - 940 41
Sub total [ 65,073 ] - - 65,073 52,372
A4 Asset and investment
purchases, (see table)
Investment RAI - Brewin Dolphin Fund 20,000 - - 20,000 20,000
- - - -
Sub total [ 20,000 ] - - 20,000 20,000
Total payments 85,073 - - 85,073 72,372
Net of receipts/(payments) (8,531) - - (8,531) (5,916)
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,106 - - 28,106 34,022
Cash funds this year end 19,575 - - 19,575 28,106
----- End of picture text -----
CCXX R1 accounts (SS)
23/08/2022
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories B3 Investment assets B2 Other monetary assets B1 Cash funds Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use |
The Royal Artillery Institution Details Details Total cash funds (agree balances with receipts and payments account(s)) CafCash Account Details Details Details Creditors David Howells Signature Robert Lodge |
Unrestricted funds Restricted funds to nearest £ to nearest £ 19,575 - - - - - 19,575 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) Brewin Dolphin Fund 40,000 - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 540 - - - - Print Name Robert Lodge David Howells |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) 41,644 - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 14/06/2022 14/06/2022 |
CCXX R2 accounts (SS)
23/08/2022
2