||**Trustees' A**
Period start**d**
**nnual Report for the period**
ate
Period end date|**Trustees' A**
Period start**d**
**nnual Report for the period**
ate
Period end date|
|---|---|---|
|||Period start**d**
ate|
||**From **|**01**
**To**
**04**
**2021**|
||||
|Section A||R**e**
ference and administration de**t**
ails|
**Charity name** Red Cypher
**Registered charity number (if any)** 1161345 **Charity's principal address** Unit 5, Blue Barns Business Park Old Ipswich Road Ardleigh, Essex **Postcode CO7 7FX**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person
Dates acted if not for whole (or body) entitled
Trustee name Office (if any)
year to appoint trustee
(if any)
Jeff Smith Mark e ting Trustee Retired 11 Sept 2021
Andy Shedden* Fundr a ising Trustee
Bob Lodge MBE* Vice C hairman, Treasurer,
Secre t ary
David Howells* Charit y Commission Coordinator
Andrew Budd* Chair m an
Ross MacGregor* Ex-officio
Will Squires* Vice C hairman Ex-officio
Rob Boddy* Ex-officio
Andy Thorpe* North West Representative
Will Grace* Com m unications
Scott Gray* Ex-officio Unit Welfare Officer
* Denotes active Trustee at end date of this report
**----- End of picture text -----**
## **Names of the advisors for the charity, if any, (for example, any custodian trustees)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|**Accountant**|J Wyncoll|Tile & Co, Warden House, 3**7**
Colchester CO3 3LX
As Above
Manor Road,|
|**Independent**
**Examiner**|J Wyncoll||
**Red Cypher Trustee Annual Report**
1
August 202
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
CI **O** Foundation – Registered 20 Apr 2015
- (eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Appointed by other Trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Tr **u** stees are provided with the Charity Commi **s** sion documentation on the rol **e** s and responsibilities of Trustees, Previous Meeting minutes, the fin **a** ncial state of the fund, the Constitution and Objects of the CIO and Conflict of Interests Guidelines.
Tr **u** stees are also provided with an induction p **a** ck and asked annually to co **n** firm they have refreshed their knowledge o **f** the Charity Commission/Gov.UK documents “The Essenti **a** l Trustee” and “15 Q **u** estions for Trustees”. Compliance with this i **s** recorded in the AGM Mi **n** utes
Th **e** CIO structure is set out in Standard Opera **t** ing Procedures and pu **b** lished on the website. www.redcypher.com A steering committee of up to 8 Trustees evaluate approve/deny for ch **a** rity proposals, initiatives an **d** projects, particularly those using charity fu **n** ds.
Red Cypher works alongside major military ch **a** rities as required.
A full up to date risk register is maintained and managed by the Vice Chairman. Other policies are reviewed and up **d** ated annually. An In **v** estment Policy was added in early 2021.
O **n** 23 June 2021 the CIO passed two Special **R** esolutions to amend the Constitution to specify the composition of Trust **e** es and to provide for the ap **p** ointment of up to 3 Associate Members:
1. The Trustees of Red Cypher, resolve to add a new paragraph 10 (4) of the Constitution to read: “A mi **n** imum of 3 Trustees will be Veterans who have served with 3RHA **a** nd retired within the ranks from Gunner to Warrant Officer Class 1 **”**
2. Under Paragraph 17 of the Constituti **o** n the Trustees agreed to create 3 Associate Members posts. Th **e** se will be ex ‐ officio posts for: (a) Chairman of Past & Present Me **m** bers; (b)Secretary of Past & Present Members; (c) Parade RSM. **T** he tenure for each Associate Member will be 2 years, or th **e** end of their role at paragraph 2 above, whichever comes earlier. The Associate Members shall not have voting rights.
R **e** levant updates were uploaded to Charity C **o** mmission.
**Red Cypher Trustee Annual Report**
2
August 202
|**Section C**|**Ob**
**jectives and activities**|
|---|---|
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**||
||T**o**
Th
R**e**
(3
promote the efficiency of 3 RHA amongst o**t**
a. Fostering Esprit de Corps, Comradeshi**p**
of the Regiment and Preserving its Tra**d**
b. Maintaining Comradeship and contact**b**
members of the Regiment, fostering m**u**
them and providing social gatherings fo
c. To relieve either generally or individuall**y**
members of the Regiment and their de**p**
conditions of need, hardship or distress
e Board may relieve persons in need under**c**
a. Making grants of money, or
b. Providing or paying for goods, services
c. Making grants of money to other perso**n**
goods, services or facilities to those in**n**
d Cypher promotes the Efficiency of 3rdReg
RHA) and prompt active support for serving
her things, by:
, Morale and the Welfare
itions;
etween past and present
tual friendship between
r them.
, past and present
endents, who are in
.
lauses above by:
or facilities for them, or
s or bodies who provide
eed.
iment Royal Horse Artillery
members and veterans.|
|||
|Section D|A**c**
hievements and performance|
|**Summary of the main**
**achievements of the charity**
**during the year**|R**e**
ye
m**o**
d Cypher has supported the soldiers and v**e**
ar, through the granting of funds for welfare**a**
rale and wellbeing of members both past a**n**
terans throughout the
nd for the maintenance of
d present.|
|**Section E**|**Fin**
**ancial review**|
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**||
||T**h**
in**f**
T**h**
ca
N**o**
e treasurer is to ensure the fund maintains**a**
orms the chair of any fluctuations.
e treasurer is to ensure the fund remains at
rry out its task of prompt assistance when r**e**
ne
stable liquidity and
a level to ensure that it can
quired.|
**Red Cypher Trustee Annual Report**
3
August 202
## **Further financial review details (Optional information)**
T **h** e charity raises money through Give as You Earn Scheme and You **may choose** to include R **e** gular Monthly donations and one of donatio **n** s from both veteran and additional information, where serving community relevant about: T **h** e charity has supported both serving and p **a** st members through w **e** lfare and other grants. D **u** ring the period the Trustees decided to inve **s** t £40,000 within the Royal Ar **t** illery Charitable Fund as ring-fenced subset of the main fund. The fund is managed by Brewin Dolphin. The purpose o **f** this investment is to pr **o** vide a long term revenue stream to sustain the future charitable b **e** neficiaries of Red Cypher.
## **Section F Other optional information**
Although this is strictly outside the cu **r** rent reporting year, the Red Cypher Truste **e** s would like to congratulate our fellow Trustee Bob **L** odge on his admission to The Order of the **B** ritish Empire: He was appointed MBE (Member of The Ord **e** r of the British Empire) by Her Majesty Que **e** n Elizabeth ll in her Birthday Honours List 2022. This aw **a** rd is for his exemplary dedication and selfle **s** s service to Red Cypher and the Past & Present Members of **3** RHA.
Red Cypher Trustees’ AGM was hel **d** on 23 June 2021 and Red Cypher Trustees’ biannual meeting was held on 26 November 2021
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)** Bob**L**
**Full name(s)** Bob**L**
**Position (eg Secretary, Chair,**
**etc)**
**V**
**Date** **1**
odge
David Howel
odge
David Howel
ice Chairman (until Nov 2021)
Vice Cha
7/8/2022
ls
ls
irman|Bob**L**
odge|Bob**L**
odge|David Howel
ls|David Howel
ls||
|---|---|---|---|---|---|
||||David Howel
ls|||
|||**V**
ice Chairman (until Nov 2021)||Vice Cha
irman||
|||**1**
7/8/2022||||
|||**1**
7/8/2022||||
**Red Cypher Trustee Annual Report**
August 202
4
**RED CYPHER 1161345 Receipts and payments accounts CC16a For the period 01/04/2021 31/03/2022 To from**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations: - - - - -
Payroll giving 58,022 - - 58,022 55,356
Voluntary (tax efficient) 10,979 - - 10,979 6,703
Voluntary 7,541 - - 7,541 2,997
Other - - - - 50
Grants refunded - Covid 19 restricted - - - - 1,350
- - - - -
- - - - -
Sub total (Gross income for
76,542 - - 76,542 66,456
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub tota l - - - - -
Total receipts 76,542 - - 76,542 66,456
A3 Payments
3rd Royal Horse Artillery grants 46,408 - - 46,408 44,272
Other grants 11,955 - - 11,955 5,126
The Poppy Appeal 93 - - 93 37
Bank fees and charges 1,987 - - 1,987 1,866
Website and computer - - - - 270
Stationery and other expenses 58 - - 58 196
Gift Aid charges 44 - - 44 44
Accountancy 540 - - 540 480
Data protection fee 40 40 40
Standard Bearer Accoutrements 3,008 3,008 -
Travel Standard Bearer 940 - - 940 41
Sub total [ 65,073 ] - - 65,073 52,372
A4 Asset and investment
purchases, (see table)
Investment RAI - Brewin Dolphin Fund 20,000 - - 20,000 20,000
- - - -
Sub total [ 20,000 ] - - 20,000 20,000
Total payments 85,073 - - 85,073 72,372
Net of receipts/(payments) (8,531) - - (8,531) (5,916)
A5 Transfers between funds - - - - -
A6 Cash funds last year end 28,106 - - 28,106 34,022
Cash funds this year end 19,575 - - 19,575 28,106
**----- End of picture text -----**
CCXX R1 accounts (SS)
23/08/2022
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**The Royal Artillery Institution**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**CafCash Account**
**Details**
**Details**
**Details**
**Creditors**
**David Howells**
Signature
**Robert Lodge**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**19,575**
**-**
**-**
**-**
**-**
**-**
**19,575**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Brewin Dolphin**
**Fund**
**40,000**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**540**
**-**
**-**
**-**
**-**
Print Name
**Robert Lodge**
**David Howells**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**41,644**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
**14/06/2022**
**14/06/2022**|
CCXX R2 accounts (SS)
23/08/2022
2