Trustees’ Annual Report for the period
From 01/01/2020 Period start date To 31/12/2020 Period end date
Charity name: Folkestone Art Society
Charity registration number: 1161336
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the Society are: (1)the fostering, promotion and increase amongst the general public of the knowledge and appreciation of art by, in particular, the provision of: (a) education (of all types and at all levels) in the fields of the visual, creative and applied arts; (b) public exhibitions of art including but not limited to painting, sculpture and ceramic arts; (c) studios, galleries and other places where art may be practised, created or exhibited; and (d) publications. (2) for the public benefit to promote and encourage high standards in the visual, creative and applied arts including, but not limited to: (a) among young people under the age of 21 in full time education within, but not limited to, Folkestone and the surrounding district, in such ways as the charity trustees think fit, including but not limited to the award of grants, prizes, scholarships, bursaries and maintenance allowances. (b) among individuals, institutions and other organisations within, but not limited to, Folkestone and the surrounding district through the sharing of knowledge and expertise, technical and consultancy advice and support and such other forms of assistance as the charity trustees think fit including opportunities to create, exhibit and sell art. |
| Summary of the main activities in relation to those purposesforthe public |
Para 1.17 and 1.19 |
The activities usually undertaken for the public benefit and in furtherance of the Society’s charitable objectsinclude: |
| benefit, in particular, the activities, projects or services identified in the accounts. |
Mounting exhibitions of work by local artist free to enter for the general public. Running free public demonstrations/workshops and subsidised ‘master-classes’ related to the visual arts Organising the annual “Folkestone Art Society Gloria Gordon Award for Young People’s Sketch Books” for young artists studying for a recognised qualification in art at schools and colleges within Folkestone and the surrounding district. Producing and publishing an ‘Art Review’ featuring the works of local artists with supporting explanatory text. Working with other arts based organisations and individual artists within Folkestone and the surrounding district, promoting and encouraging involvement in the visual arts. However, in 2020 due to the Covid-19 pandemic and national lockdowns the Society was unable to hold it’s usual events. |
|
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance of the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The Society is run by volunteers as a cooperative voluntary venture. Generally volunteers serve on the committee, organise and run events, liase with schools for the award scheme and run the workshops. The Society has no paid staff. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In 2020 due to the Covid-19 pandemic and national lockdowns the Society was unable to hold it’s usual events or undertake it’s normal activities. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Society remains solvent with sufficient reserves to cover it’s financial commitments. and to underwrite it’s activities. However, due to the cancellation of activities in response to the pandemic and national lockdowns, the Society made an operating loss in 2020 which has been covered by reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Society’s policy is to maintain sufficient reserves to underwrite it’s activities and to fund new initiatives for the public benefit that further the charitable objectives of the Society. |
| Amount of reserves held | Para 1.22 | £10,000 (minimum reserve level) |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Whilst the Charity does not have financial concerns about it’s ability to continue operating, in common with many other voluntary organisations it is experiencing continuing difficulty in recruiting new volunteers to serve as officers. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Society’s principal sources of funding are member subscriptions, donations, artists submission fees for exhibitions and commission on art sales. In 2020 due to the pandemic sources of income were limited to member subscriptions and donations. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risk facing the Society, in common with many other voluntary organisations, is the difficulty in recruiting new volunteers to serve as officers. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution dated 20thApril 2015 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporate Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | (1) Election by Members of the CIO at the Annual General Meeting (AGM) and (2) co- option by existing trustees subject to ratification at the following AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The trustees have access to Charity Commission guidance on their role and responsibilities and all trustees are provided with the Charity Commission publication “The Essential Trustee – What You Need to Know” and given an induction session. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The FAS is managed by its elected officers who also serve as the Society’s trustees. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | FolkestoneArt Society |
|---|---|
| Other name the charity uses | FAS |
| Registered charity number | 1161336 |
| Charity’s principal address | 14 Augusta Gardens, Folkestone, Kent CT20 2RR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Yvonne Hutchcraft | Vice Chair and ActingChair |
|||
| Nikki Griffith | Membership Secretary |
|||
| John Sussams | Editor | |||
| Chris Harman | Secretary | 1/1/2020 – 30/4/2020 | ||
| Chris Harman | ActingTreasurer | 1/5/2020 | ||
| Leigh Norgrove | Education | |||
| Diane Wilson | Secretary | 01/05/2020 | ||
| Evan Moore | Exhibition Organiser | 01/05/2020 | ||
| Mike Harris | Technical Manager | |||
– Corporate trustees names of the directors at the date the report was approved
Director name Not Applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| Not Applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Christopher Harman | ||
Acting Treasurer |
||
| 28/5/2021 | ||
| 28/5/2021 |
Folkestone Art Society Final Accounts 2020
| Income | Expenditure | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Membership Subscriptions | £ | 910.00 |
£ | - |
£ | 910.00 |
*Notes: | ||
| Publications(*Note 1) | £ | - |
£ | 590.00 |
-£ | 590.00 |
1) 50 copies of Hardback FAS Book | ||
| May Exhibition(*Note 2) | £ | - |
£ | - |
£ | - |
purchased from Blissetts. In | stock. | |
| Autumn Exhibition(*Note 2) | £ | - |
£ | - |
£ | - |
2) No exhibitions due to pandemic | ||
| Misc. Donations | £ | 100.00 |
£ | - |
£ | 100.00 |
and national lockdowns | ||
| Gloria Gordon Award(*Note 3) | £ | - |
£ | - |
£ | - |
3) Award cancelled due to | ||
| Education Programme(*Note 4) | £ | - |
£ | - |
£ | - |
pandemic and school closures | ||
| Professional Fees | £ | - |
£ | - |
£ | - |
4) Educational programme | ||
| Misc Income | £ | - |
£ | - |
£ | - |
cancelled due to pandemic | ||
| AGM | £ | - |
£ | - |
£ | - |
5) Yrs 2019 and 2020 paid in 2020 | ||
| Consumables/Equipment | £ | - |
£ | - |
£ | - |
|||
| Storage(*Note 5) | £ | - |
£ | 2,592.00 |
-£ | 2,592.00 |
|||
| Insuance | £ | - |
£ | 415.79 |
-£ | 415.79 |
|||
| Finance Charges | £ | - |
£ | 36.00 |
-£ | 36.00 |
|||
| Total | £ | 1,010.00 |
£ | 3,633.79 |
-£ | 2,623.79 |
|||
| Bank Reconcilliations | |||||||||
| Opening Balance 1/1/20 | £ | 17,712.97 |
|||||||
| Income 2020 | £ | 1,010.00 |
01/01/2020 | ||||||
| Expenditure 2020 | -£ | 3,633.79 |
Opening balance | lloyds | £ | 12,865.47 |
|||
| Closing Balance 31/12/20 | £ | 15,089.18 |
£ | - |
Opening balance | nat west | £ | 4,847.50 |
|
| closing balance closing balance |
total 31/12/2020 lloyds nat west |
£ £ £ |
17,712.97 13,829.47 1,259.71 |
||||||
| total | £ | 15,089.18 |