## **Trustees’ Annual Report for the period**
**From 01/01/2020 Period start date To 31/12/2020 Period end date**
## **Charity name: Folkestone Art Society**
## **Charity registration number: 1161336**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Society are:
(1)the fostering, promotion and increase
amongst the general public of the knowledge
and appreciation of art by, in particular, the
provision of:
(a) education (of all types and at all levels) in
the fields of the visual, creative and applied
arts;
(b) public exhibitions of art including but not
limited to painting, sculpture and ceramic
arts;
(c) studios, galleries and other places where
art may be practised, created or exhibited;
and
(d) publications.
(2) for the public benefit to promote and
encourage high standards in the visual,
creative and applied arts including, but not
limited to:
(a) among young people under the age of 21
in full time education within, but not limited
to, Folkestone and the surrounding district,
in such ways as the charity trustees think fit,
including but not limited to the award of
grants, prizes, scholarships, bursaries and
maintenance allowances.
(b) among individuals, institutions and other
organisations within, but not limited to,
Folkestone and the surrounding district
through the sharing of knowledge and
expertise, technical and consultancy advice
and support and such other forms of
assistance as the charity trustees think fit
including opportunities to create, exhibit and
sell art.|
|Summary of the main
activities in relation to those
purposesforthe public|Para 1.17 and
1.19|The activities usually undertaken for the
public benefit and in furtherance of the
Society’s charitable objectsinclude:|
|benefit, in particular, the
activities, projects or services
identified in the accounts.||
Mounting exhibitions of work by local
artist free to enter for the general
public.
Running free public
demonstrations/workshops and
subsidised ‘master-classes’ related to
the visual arts
Organising the annual “Folkestone
Art Society Gloria Gordon Award for
Young People’s Sketch Books” for
young artists studying for a
recognised qualification in art at
schools and colleges within
Folkestone and the surrounding
district.
Producing and publishing an ‘Art
Review’ featuring the works of local
artists with supporting explanatory
text.
Working with other arts based
organisations and individual artists
within Folkestone and the
surrounding district, promoting and
encouraging involvement in the
visual arts.
However, in 2020 due to the Covid-19
pandemic and national lockdowns the
Society was unable to hold it’s usual
events.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance of the Charity Commission on
public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Society is run by volunteers as a
cooperative voluntary venture. Generally
volunteers serve on the committee, organise
and run events, liase with schools for the
award scheme and run the workshops.
The Society has no paid staff.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In 2020 due to the Covid-19 pandemic and
national lockdowns the Society was unable
to hold it’s usual events or undertake it’s
normal activities.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The Society remains solvent with sufficient
reserves to cover it’s financial commitments.
and to underwrite it’s activities. However,
due to the cancellation of activities in
response to the pandemic and national
lockdowns, the Society made an operating
loss in 2020 which has been covered by
reserves.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Society’s policy is to maintain sufficient
reserves to underwrite it’s activities and to
fund new initiatives for the public benefit that
further the charitable objectives of the
Society.|
|Amount of reserves held|Para 1.22|£10,000 (minimum reserve level)|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Whilst the Charity does not have financial
concerns about it’s ability to continue
operating, in common with many other
voluntary organisations it is experiencing
continuing difficulty in recruiting new
volunteers to serve as officers.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Society’s principal sources of funding
are member subscriptions, donations, artists
submission fees for exhibitions and
commission on art sales. In 2020 due to the
pandemic sources of income were limited to
member subscriptions and donations.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46|The principal risk facing the Society, in
common with many other voluntary
organisations, is the difficulty in recruiting
new volunteers to serve as officers.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution dated 20thApril 2015|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporate Organisation (CIO)|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|(1) Election by Members of the CIO at the
Annual General Meeting (AGM) and (2) co-
option by existing trustees subject to
ratification at the following AGM.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The trustees have access to Charity
Commission guidance on their role and
responsibilities and all trustees are provided
with the Charity Commission publication
“The Essential Trustee – What You Need to
Know” and given an induction session.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The FAS is managed by its elected officers
who also serve as the Society’s trustees.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|FolkestoneArt Society|
|---|---|
|Other name the charity uses|FAS|
|Registered charity number|1161336|
|Charity’s principal address|14 Augusta Gardens,
Folkestone,
Kent CT20 2RR|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Yvonne Hutchcraft|Vice Chair and
ActingChair|||
||Nikki Griffith|Membership
Secretary|||
||John Sussams|Editor|||
||Chris Harman|Secretary|1/1/2020 – 30/4/2020||
||Chris Harman|ActingTreasurer|1/5/2020||
||Leigh Norgrove|Education|||
||Diane Wilson|Secretary|01/05/2020||
||Evan Moore|Exhibition Organiser|01/05/2020||
||Mike Harris|Technical Manager|||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name** Not Applicable
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|Not Applicable|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Christopher Harman||
||
Acting Treasurer||
||28/5/2021||
||28/5/2021||
## **Folkestone Art Society Final Accounts 2020**
|||**Income**||**Expenditure**||||||
|---|---|---|---|---|---|---|---|---|---|
|**Membership Subscriptions**|**£**|**910.00**
|**£**|**-**
|£|910.00
|***Notes:**|||
|**Publications****_(*Note 1)_**|**£**|**-**
|**£**|**590.00**
|-£|590.00
|1) 50 copies of Hardback FAS Book|||
|**May Exhibition****_(*Note 2)_**|**£**|**-**
|**£**|**-**
|£|-
|purchased from Blissetts. In||stock.|
|**Autumn Exhibition****_(*Note 2)_**|**£**|**-**
|**£**|**-**
|£|-
|2) No exhibitions due to pandemic|||
|**Misc. Donations**|**£**|**100.00**
|**£**|**-**
|£|100.00
|and national lockdowns|||
|**Gloria Gordon Award****_(*Note 3)_**|**£**|**-**
|**£**|**-**
|£|-
|3) Award cancelled due to|||
|**Education Programme****_(*Note 4)_**|**£**|**-**
|**£**|**-**
|£|-
|pandemic and school closures|||
|**Professional Fees**|**£**|**-**
|**£**|**-**
|£|-
|4) Educational programme|||
|**Misc Income**|**£**|**-**
|**£**|**-**
|£|-
|cancelled due to pandemic|||
|**AGM**|**£**|**-**
|**£**|**-**
|£|-
|5) Yrs 2019 and 2020 paid in 2020|||
|**Consumables/Equipment**|**£**|**-**
|**£**|**-**
|£|-
||||
|**Storage****_(*Note 5)_**|**£**|**-**
|**£**|**2,592.00**
|-£|2,592.00
||||
|**Insuance**|**£**|**-**
|**£**|**415.79**
|-£|415.79
||||
|**Finance Charges**|**£**|**-**
|**£**|**36.00**
|-£|36.00
||||
|**Total**|£|1,010.00
|£|3,633.79
|-£|2,623.79
||||
|**Bank Reconcilliations**||||||||||
|Opening Balance 1/1/20|£|17,712.97
||||||||
|Income 2020|£|1,010.00
|||||01/01/2020|||
|Expenditure 2020|-£|3,633.79
||||Opening balance|lloyds|£|12,865.47
|
|Closing Balance 31/12/20|**£**|**15,089.18**
|£|-
||Opening balance|nat west|£|4,847.50
|
|||||||closing balance
closing balance|**total**
31/12/2020
lloyds
nat west|**£**
£
£|**17,712.97**
13,829.47
1,259.71
|
||||||||**total**|**£**|**15,089.18**
|