Trustees’ Annual Report for the period
From 1[st] September 2021 to 31[st] August 2022
Charity name: Dacorum and Chiltern Potters Guild
Charity registration number: 1161265
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are to advance the education of the public in the subject of ceramics, in particular but not exclusively, by holding lectures, discussions, practical demonstrations and other activities_._ |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have 130 members of which 6 are new. In the year the Guild has published four editions of its newsletter, with copies being sent out on- line and by post for those members who request it. Between newsletters, members receive email updates which include information about forthcoming Guild activities, members’ messages, information about events of interest and appeals for information/advice on ceramic matters from the public. The Guild’s demonstrations are also publicised on social media and the Guild’s website (which also includes back issues of the newsletter, which the public is able to access) and visitors are welcome. 4 demonstrations, via Zoom, by ceramicists from Australia and the UK, and one lecture were held between September 2021 and August 2022. Monthly social gatherings were arranged: 9 Guild coffee mornings, were held at a variety of venues with outdoor spaces to enable as many members as possible to participate, and exchange news, tips and advice. 3 Zoom gatherings were also held, varying the time of day to permit a wide range of members to join in. |
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In addition, 6 Zoom studio sessions were held, at which members joined from their workspaces and were able to swap details of equipment, materials and techniques and share tips, queries and ceramics related news. Two members also welcomed groups of fellow members into their own studios to share expertise and ideas. Covid19 related restrictions restricted activities in the early part of the year but during 2022 we were able to resume face to face events and engage with the public at significant events to promote the work of the Guild and give information about local opportunities for involvement with ceramics. As part of the ongoing partnership established with Open Door, a community arts centre in Berkhamsted, the Guild made to Open Door a donation of £500 to set up a ceramic studio and initiated a Big Build event for the public to construct a large-scale clay model of St Peters church, Berkhamsted. We resumed our partnership with St Albans Cathedral, in the Alban festival which had a mediaeval theme. Guild volunteers worked with several hundred members of the public to construct large scale models of St Albans and 9 other mediaeval buildings. The Annual Potters Open Day was held at the University of Hertfordshire and enabled members and the public to hold a seminar on Zoom with three leading Australian wood firing potters and to learn directly from 2 demonstrators in the lecture theatre. A pottery supplier was also able to deliver materials to members at the event. Members take part in the Fitzwilliam competition for the best interpretation of a subject chosen by members’ vote. The entries were displayed at our annual exhibition in Kingsbury barn and the public were able to vote for the winning piece while members were able to vote for a winner online. Two members ran an in person sculptural workshop for 30 members on the theme of Chickens. The Guild ran 10 free have-a-go sessions for the public at Chiltern Open Air Museum throughout school holidays. In September 2021 The Guild held an exhibition of members’ work at
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| at Kingsbury barn where 22 members exhibited and sold their work. The public were invited to view the exhibition and encouraged to participate in the craft. We also held a centenary celebration event bringing together Tomoo Hamada and Philip Leach, grandsons of the founders of studio pottery Shoji Hamada and Bernard Leach. They demonstrated their work in person at the University of Hertfordshire. This was also broadcast abroad on Zoom. This was in part funded by a donation from Minori Thorpe. A team of committee members and volunteers has worked to develop new kiln sites for the Guild’s wood and raku kilns in partnership with the Chiltern Open Air Museum. The first raku firings were held for members (shortly after the year end 2021- 22) to test the kilns and glazes. More firings are planned Relations with the Box Moor Trust and the Chiltern Open Air Museum were maintained. Kiln firing materials held at Boxmoor trust were moved to Chiltern Open Air Museum, establishing a demonstration base where members and the public will be able to see a variety of kiln firings. Guild members continued to support the Boxmoor Trust by participating in their annual Autumn Festival in September. Here we ran an open workshop for the public and sold pots. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have regard to the Charity Commission guidance on public benefit. Committee members reviewed the Guild’s policies on Data protection and retention, Heath and safety, Incidental expenses, travel expenses and reserves. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | A policy is in development |
| Policy on social investment including program related investment |
Para 1.38 |
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| Contribution made by volunteers |
Para 1.38 | All the Guild’s activities at COAM, St Albans Cathedral, Kingsbury Barn, Boxmoor and the potters open day were staffed by guild volunteers In addition, committee members run the library, website, and undertake roles as treasurer, membership secretary, and secretary, social media coordinators, social events and demonstrator events organisers in a voluntary capacity |
|---|---|---|
| Other | The Guild make available to members two potters’ wheels, in return for their being made available for the ‘have a go’ events. The Guild has no paid employees. All the activities are undertaken on a voluntary basis by the members. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As covid19 restrictions were eased, the Guild managed the return to in-person events for members, while continuing some Zoom activities so that members not yet ready to mix could participate. The Guild participated in the Alban Festival, Boxmoor Autumn Fair, Open Door project, have-ago sessions for children and their families at the Chiltern Open Air Museum and held an exhibition, bringing clay activities to the wider community. In addition, demonstrations, the Potters Open Day and the Hamada Leach event were widely publicised to the public at large via mailings and/or social media. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
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Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity’s principal source of funds is membership subscription, supplemented by commission income from the Guilds annual exhibition and sale of members work. There was no surplus from the annual Potters Open Day but income was bolstered by a surplus from the Hamada/Leach event. Increased running costs and reduced gift aid contributed to a small in year deficit. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the beginning of the year the Guild held a reserve of £5299 to support the 100 year celebration of the Hamada/Leach collaboration. This represented a donation in the year 2019/20 received from an American citizen and funds raised by the guild to support the event. Due to the covid pandemic this presentation was delayed to July 2022. The event was funded by the donation, raised funds and ticket sales produced a surplus. With the permission of the donor that surplus has been taken in to the general funds of the Guild The Trustees agreed in 2019 a reserve fund of £6000 to cover: Replace or repair the equipment necessary for the group’s operation Cover unforeseen expenditure, eg accidental damage to items not covered by insurance, increases in costs such as rent Enable the group to take up new opportunities to bring the creative use of clay tothe publicFunds A sum equivalent to the depreciation of the fixed assets (kilns etc) has, for a number of years, been transferred annually to a sinking fund, to allow replacement, if necessary, of the equipment needed for the Guild’s public education events. This fund has been capped at £3,000 Further reserves held to allow for Miscellaneous unexpected expenditure £1,000 |
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| Costs associated with new opportunities to promote pottery to the public: £2,000 This policy to be reviewed in April 2023 |
||
|---|---|---|
| Amount of reserves held | Para 1.22 | £6000 General reserve |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership subscriptions, commissions from sales of members’ work. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Curtailment of activities due to pandemic type event leading to prolonged denial of funds. Significant call on funds – depleting all reserves – created by catastrophic events. |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution based on using model document for a Charitable Incorporated Organisation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected from the membership by election They are co-opted by the Committee, formally voted onto Committee by the members at AGM |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Health and Safety Policy was reviewed in May 2022 The committee adopted a policy on the Payment of Incidental Expenses in September 2021 |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | In addition to the posts indicated in the list of Trustees, below, named trustees have oversight of: editing and distributing the newsletter, newsletter production, exhibitions and events and the annual Potters Open Day.The data controller is also a trustee. The committee incudes volunteers who are not trustees, who have the following roles: treasurer; committee secretary (vacant as from AGM 2021); membership secretary; programme organiser and librarian; safeguarding officer; website manager; social events organiser; wood kiln co- ordinator (currently overseen by two trustees, pending recruitment of volunteer) and social media co-ordinators. A non-member, Ann Lang, audits the accounts. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Dacorum and Chiltern Potters Guild |
|---|---|
| Other name the charity uses | DCPG |
| Registered charity number | 1161265 |
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| Charity’s principal address | 6 Falstaff Gardens, St Albans AL1 2AL |
|---|---|
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Higgins | President | |||
| Rosalind McGuirk | ||||
| MaryAnne Bonney | Chair | Chair until 15-Oct 2021 | ||
| Colin Hazelwood | Stood down as Trustee June 2022 |
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| Jacqueline Harrop | Vice Chair | became Chair 15-Oct 2021 |
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| David Evans | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
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Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mary Anne Bonney Position (eg Secretary, Administrator Chair, etc)
Date 5th June 2023
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| Charity Name | No (if any) | |||
|---|---|---|---|---|
| Dacorumand Chiltern Potters Guild | 1161265 | |||
| Receipts andpayments accounts | CC16a | |||
| For the period from |
Period start date 01/09/2021 |
To Period end date 31/08/2022 |
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 3,091 4,682 2,522 132 444 240 6,112 - 187 200 17,610 |
Restricted funds to the nearest £ -00 -00 -00 -00 -00 -00 1 -00 # -00 1 |
Endowment funds to the nearest £ -00 -00 -00 -00 -00 -00 -00 -00 -00 -00 |
Total funds to the nearest £ 3,091 4,682 2,522 132 444 240 6,112 1 187 200 17,611 |
Last year to the nearest £ |
|---|---|---|---|---|---|
| Membership,includingGift Aid | 3,091 | -00 | -00 | 3,091 | 1,110 |
| Leach Hamada special event | 4,682 | 4,682 | -00 | ||
| Potters Open Day | 2,522 | -00 | -00 | 2,522 | 1,551 |
| Donations | 132 | -00 | -00 | 132 | 794 |
| Newsletter | 444 | -00 | -00 | 444 | -00 |
| Fridayworkshops | 240 | -00 | -00 | 240 | 40 |
| Exhibitions | 6,112 | -00 | -00 | 6,112 | 600 |
| Bank interest | - | 1 | -00 | 1 | -00 |
| Misc | 187 | -00 | -00 | 187 | 275 |
| Outreach events Sub total(Gross income for AR) |
200 | -00 | -00 | 200 | -00 |
| 17,610 | 1 | -00 | 17,611 | 4,370 |
| A2 Asset and investment sales, (see | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| table). | ||||||||||||||
| None | - | - | - | -00 | - | |||||||||
| - | - | - | -00 | - | ||||||||||
| Sub total | - | - | - | -00 | - | |||||||||
| Total receipts | 17,610 | 1 | - | 17,611 | 4,370 | |||||||||
| A3 Payments | ||||||||||||||
| Membershipcosts | 10 | -00 | -00 | 10 | -00 | |||||||||
| CCXX R1 accounts (SS) Leach Hamada special event |
3,433 | 1 | 5,900 | -00 | 9,333 | 27/06/2023 -00 |
| Newsletter | 1,164 | -00 | -00 | 1,164 | 122 | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Fridayworkshops | 1,001 | -00 | -00 | 1,001 | 870 | |||||
| Exhibition | 5,265 | -00 | -00 | 5,265 | 357 | |||||
| Potters Open Day | 4,170 | -00 | -00 | 4,170 | 1,470 | |||||
| Garage rental | 378 | -00 | -00 | 378 | 378 | |||||
| Communityengagement | 808 | -00 | -00 | 808 | 362 | |||||
| Insurance | 694 | -00 | -00 | 694 | -00 | |||||
| Website and Zoom | 432 | -00 | -00 | 432 | 164 | |||||
| Misc | 83 | -00 | -00 | 83 | 99 | |||||
| Admin | - | -00 | -00 | -00 | 1,201 | |||||
| Bank charges & transaction fees | 195 | -00 | -00 | 195 | 39 | |||||
| Sub total | 17,634 | 5,900 | -00 | 23,534 | 5,063 | |||||
| A4 Asset and investment purchases, | ||||||||||
| (see table) | ||||||||||
| None | - | - | - | -00 | ||||||
| - | - | - | -00 | |||||||
| Sub total | - | - | - | -00 | - | |||||
| Total payments | 17,634 | 5,900 | - | 23,534 | 5,063 | |||||
| Net of receipts/(payments) | -24 | -5,899 | -00 | -5,923 | -693 | |||||
| A5 Transfers between funds | ||||||||||
| - | -00 | -00 | -00 | -00 | ||||||
| A6 Cash funds last year end | 13,673 | 5,899 | -00 | 19,572 | 14,366 | |||||
| Cash funds this year end | 13,649 | -00 | -00 | 13,649 | 13,673 |
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment Categories Details f d f d f d to nearest £ to nearest £ to nearest £ B1 Cash funds Current account 13,510 -00 -00 CCXX R2 accounts (SS) ~~2 27/06/202~~ 3
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
| Petty cash | 138 | -00 | -00 | ||||||
|---|---|---|---|---|---|---|---|---|---|
| -00 | -00 | -00 | |||||||
| Total cash funds | 13,649 | -00 | -00 | ||||||
| (agree balances with receipts and payments account(s)) | OK | OK | OK | ||||||
| Unrestricted | Restricted | Endowment | |||||||
| f d to nearest £ |
f d to nearest £ |
f d to nearest £ |
|||||||
| Details | |||||||||
| Debtors - Newsletter ad fees o/s | 115 | -00 | -00 | ||||||
| Exhibition expenses paid in advance | 859 | -00 | -00 | ||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 | |||||||
| -00 | -00 | -00 |
| Details None |
Fund to which asset belongs |
Cost (optional) -00 -00 -00 -00 -00 |
Current value (optional) |
|---|---|---|---|
| None | -00 | -00 | |
| -00 | -00 | ||
| -00 | -00 | ||
| -00 | -00 | ||
| -00 | -00 |
| 3 Details Kiln Wheel Exhibition equipment Library Office equipment |
Fund to which asset belongs Unrestricted Unrestricted Unrestricted Unrestricted Unrestricted |
Cost (optional) 2,518 1,170 606 565 989 -00 -00 |
27/06/2023 Current value (optional) 1,712 344 500 453 -00 -00 |
|---|---|---|---|
| Kiln | Unrestricted | 2,518 | 1,712 |
| Wheel | Unrestricted | 1,170 | |
| Exhibition equipment | Unrestricted | 606 | 344 |
| Library | Unrestricted | 565 | 500 |
| Office equipment | Unrestricted | 989 | 453 |
| -00 | -00 | ||
| 3 | -00 | 27/06/20 -00 |
CCXX R3 accounts (SS)
| -00 | -00 | |
|---|---|---|
| -00 | -00 |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| Details Subscriptions received in advance Members' donations fo2gift Signature |
Fund to which ~~liability relates~~ Amount due ~~(optional)~~ Unrestricted 130 Unrestricted 212 -00 -00 -00 Print Name MaryAnneBonney |
When due (optional) |
|---|---|---|
| Date of approval | ||
| MaryAnneBonney | 15thJune2023 | |
CCXX R4 accounts (SS)
27/06/2023
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