## **Trustees’ Annual Report for the period**
**From 1[st] September 2021 to 31[st] August 2022**
**Charity name: Dacorum and Chiltern Potters Guild**
**Charity registration number:** 1161265
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to advance
the education of the public in the subject
of ceramics, in particular but not
exclusively, by holding lectures,
discussions, practical demonstrations
and other activities_._|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We have 130 members of which 6 are new.
In the year the Guild has published four
editions of its newsletter, with copies being
sent out on- line and by post for those
members who request it. Between
newsletters, members receive email updates
which include information about forthcoming
Guild activities, members’ messages,
information about events of interest and
appeals for information/advice on ceramic
matters from the public. The Guild’s
demonstrations are also publicised on social
media and the Guild’s website (which also
includes back issues of the newsletter, which
the public is able to access) and visitors are
welcome.
4 demonstrations, via Zoom, by ceramicists
from Australia and the UK, and one lecture
were held between September 2021 and
August 2022.
Monthly social gatherings were arranged: 9
Guild coffee mornings, were held at a variety
of venues with outdoor spaces to enable as
many members as possible to participate,
and exchange news, tips and advice. 3
Zoom gatherings were also held, varying the
time of day to permit a wide range of
members to join in.|
1
In addition, 6 Zoom studio sessions were held, at which members joined from their workspaces and were able to swap details of equipment, materials and techniques and share tips, queries and ceramics related news. Two members also welcomed groups of fellow members into their own studios to share expertise and ideas. Covid19 related restrictions restricted activities in the early part of the year but during 2022 we were able to resume face to face events and engage with the public at significant events to promote the work of the Guild and give information about local opportunities for involvement with ceramics. As part of the ongoing partnership established with Open Door, a community arts centre in Berkhamsted, the Guild made to Open Door a donation of £500 to set up a ceramic studio and initiated a Big Build event for the public to construct a large-scale clay model of St Peters church, Berkhamsted. We resumed our partnership with St Albans Cathedral, in the Alban festival which had a mediaeval theme. Guild volunteers worked with several hundred members of the public to construct large scale models of St Albans and 9 other mediaeval buildings. The Annual Potters Open Day was held at the University of Hertfordshire and enabled members and the public to hold a seminar on Zoom with three leading Australian wood firing potters and to learn directly from 2 demonstrators in the lecture theatre. A pottery supplier was also able to deliver materials to members at the event. Members take part in the Fitzwilliam competition for the best interpretation of a subject chosen by members’ vote. The entries were displayed at our annual exhibition in Kingsbury barn and the public were able to vote for the winning piece while members were able to vote for a winner online. Two members ran an in person sculptural workshop for 30 members on the theme of Chickens. The Guild ran 10 free have-a-go sessions for the public at Chiltern Open Air Museum throughout school holidays. In September 2021 The Guild held an exhibition of members’ work at
2
|||at Kingsbury barn where 22 members
exhibited and sold their work. The public
were invited to view the exhibition and
encouraged to participate in the craft.
We also held a centenary celebration event
bringing together Tomoo Hamada and Philip
Leach, grandsons of the founders of studio
pottery Shoji Hamada and Bernard Leach.
They demonstrated their work in person at
the University of Hertfordshire. This was also
broadcast abroad on Zoom. This was in part
funded by a donation from Minori Thorpe.
A team of committee members and
volunteers has worked to develop new kiln
sites for the Guild’s wood and raku kilns in
partnership with the Chiltern Open Air
Museum. The first raku firings were held for
members (shortly after the year end 2021-
22) to test the kilns and glazes. More firings
are planned
Relations with the Box Moor Trust and the
Chiltern Open Air Museum were maintained.
Kiln firing materials held at Boxmoor trust
were moved to Chiltern Open Air Museum,
establishing a demonstration base where
members and the public will be able to see a
variety of kiln firings.
Guild members continued to support the
Boxmoor Trust by participating in their
annual Autumn Festival in September. Here
we ran an open workshop for the public and
sold pots.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have regard to the Charity
Commission guidance on public benefit.
Committee members reviewed the Guild’s
policies on Data protection and retention,
Heath and safety, Incidental expenses,
travel expenses and reserves.|
||||
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|A policy is in development|
|Policy on social investment
including program related
investment|Para 1.38||
3
|Contribution made by
volunteers|Para 1.38|All the Guild’s activities at COAM, St Albans
Cathedral, Kingsbury Barn, Boxmoor and the
potters open day were staffed by guild volunteers
In addition, committee members run the library,
website, and undertake roles as treasurer,
membership secretary, and secretary, social
media coordinators, social events and
demonstrator events organisers in a voluntary
capacity|
|---|---|---|
|Other||The Guild make available to members two
potters’ wheels, in return for their being
made available for the ‘have a go’ events.
The Guild has no paid employees. All the
activities are undertaken on a voluntary
basis by the members.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As covid19 restrictions were eased, the
Guild managed the return to in-person
events for members, while continuing some
Zoom activities so that members not yet
ready to mix could participate.
The Guild participated in the Alban Festival,
Boxmoor Autumn Fair, Open Door project,
have-ago sessions for children and their
families at the Chiltern Open Air Museum
and held an exhibition, bringing clay
activities to the wider community. In
addition, demonstrations, the Potters Open
Day and the Hamada Leach event were
widely publicised to the public at large via
mailings and/or social media.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
4
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity’s principal source of funds is
membership subscription, supplemented by
commission income from the Guilds annual
exhibition and sale of members work. There
was no surplus from the annual Potters
Open Day but income was bolstered by a
surplus from the Hamada/Leach event.
Increased running costs and reduced gift aid
contributed to a small in year deficit.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the beginning of the year the Guild held a
reserve of £5299 to support the 100 year
celebration of the Hamada/Leach
collaboration. This represented a donation in
the year 2019/20 received from an American
citizen and funds raised by the guild to
support the event. Due to the covid
pandemic this presentation was delayed to
July 2022. The event was funded by the
donation, raised funds and ticket sales
produced a surplus. With the permission of
the donor that surplus has been taken in to
the general funds of the Guild
The Trustees agreed in 2019 a reserve fund
of £6000 to cover:
Replace or repair the equipment
necessary for the group’s operation
Cover unforeseen expenditure, eg
accidental damage to items not covered by
insurance, increases in costs such as
rent
Enable the group to take up new
opportunities to bring the creative use of
clay tothe publicFunds
A sum equivalent to the depreciation
of the fixed assets (kilns etc) has, for a
number of years, been transferred
annually to a sinking fund, to allow
replacement, if necessary, of the
equipment needed for the Guild’s public
education events.
This fund has been capped at £3,000
Further reserves held to allow for
Miscellaneous unexpected expenditure
£1,000|
6
|||Costs associated with new opportunities
to promote pottery to the public: £2,000
This policy to be reviewed in April 2023|
|---|---|---|
|Amount of reserves held|Para 1.22|£6000 General reserve|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership subscriptions, commissions
from sales of members’ work.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|Curtailment of activities due to pandemic
type event leading to prolonged denial of
funds.
Significant call on funds – depleting all
reserves – created by catastrophic events.|
|Other|||
7
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution based on using model
document for a Charitable Incorporated
Organisation|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from the membership
by election
They are co-opted by the Committee,
formally voted onto Committee by the
members at AGM|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Health and Safety Policy was reviewed
in May 2022
The committee adopted a policy on the
Payment of Incidental Expenses in
September 2021|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|In addition to the posts indicated in the list of
Trustees, below, named trustees have
oversight of: editing and distributing the
newsletter, newsletter production, exhibitions
and events and the annual Potters Open
Day.The data controller is also a trustee.
The committee incudes volunteers who are
not trustees, who have the following roles:
treasurer; committee secretary (vacant as
from AGM 2021); membership secretary;
programme organiser and librarian;
safeguarding officer; website manager;
social events organiser; wood kiln co-
ordinator (currently overseen by two
trustees, pending recruitment of volunteer)
and social media co-ordinators.
A non-member, Ann Lang, audits the
accounts.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Dacorum and Chiltern Potters Guild|
|---|---|
|Other name the charity uses|DCPG|
|Registered charity number|1161265|
8
|Charity’s principal address|6 Falstaff Gardens,
St Albans
AL1 2AL|
|---|---|
9
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||John Higgins|President|||
||Rosalind McGuirk||||
||MaryAnne Bonney|Chair|Chair until 15-Oct 2021||
||Colin Hazelwood||Stood down as Trustee
June 2022||
||Jacqueline Harrop|Vice Chair|became Chair 15-Oct
2021||
||David Evans||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
10
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
11
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Mary Anne Bonney **Position (eg Secretary,** Administrator **Chair, etc)**
**Date** 5th June 2023
12
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|Dacorumand Chiltern Potters Guild||1161265|||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
01/09/2021|**To**
Period end date
31/08/2022|||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,091**
**4,682**
**2,522**
**132**
**444**
**240**
**6,112**
**-**
**187**
**200**
**17,610**|**Restricted**
**funds**
**to the nearest £**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**1**
**-00 #**
**-00**
**1**|**Endowment**
**funds**
**to the nearest £**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**
**-00**|**Total funds**
**to the nearest £**
**3,091**
**4,682**
**2,522**
**132**
**444**
**240**
**6,112**
**1**
**187**
**200**
**17,611**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|
|Membership,includingGift Aid|**3,091**|**-00**|**-00**|**3,091**|**1,110**|
|Leach Hamada special event|**4,682**|||**4,682**|**-00**|
|Potters Open Day|**2,522**|**-00**|**-00**|**2,522**|**1,551**|
|Donations|**132**|**-00**|**-00**|**132**|**794**|
|Newsletter|**444**|**-00**|**-00**|**444**|**-00**|
|Fridayworkshops|**240**|**-00**|**-00**|**240**|**40**|
|Exhibitions|**6,112**|**-00**|**-00**|**6,112**|**600**|
|Bank interest|**-**|**1**|**-00**|**1**|**-00**|
|Misc|**187**|**-00**|**-00**|**187**|**275**|
|Outreach events
**_Sub total_**_(Gross income for AR)_|**200**|**-00**|**-00**|**200**|**-00**|
||**17,610**|**1**|**-00**|**17,611**|**4,370**|
||**A2 Asset and investment sales, (see**||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**table).**||||||||||||||
||**None**||**-**|||**-**|||**-**||**-00**||**-**||
||||**-**|||**-**|||**-**||**-00**||**-**||
||**_Sub total_**||**-**|||**-**|||**-**||**-00**||**-**||
||**_Total receipts_**|**17,610**|||**1**|||**-**|||**17,611**||**4,370**||
||**A3 Payments**||||||||||||||
||Membershipcosts||**10**|||**-00**|||**-00**||**10**||**-00**||
|CCXX R1 accounts (SS)
Leach Hamada special event|||**3,433**||1|**5,900**|||**-00**||**9,333**||27/06/2023
**-00**||
|Newsletter|**1,164**||**-00**|||**-00**||**1,164**||**122**|
|---|---|---|---|---|---|---|---|---|---|---|
|Fridayworkshops|**1,001**||**-00**|||**-00**||**1,001**||**870**|
|Exhibition|**5,265**||**-00**|||**-00**||**5,265**||**357**|
|Potters Open Day|**4,170**||**-00**|||**-00**||**4,170**||**1,470**|
|Garage rental|**378**||**-00**|||**-00**||**378**||**378**|
|Communityengagement|**808**||**-00**|||**-00**||**808**||**362**|
|Insurance|**694**||**-00**|||**-00**||**694**||**-00**|
|Website and Zoom|**432**||**-00**|||**-00**||**432**||**164**|
|Misc|**83**||**-00**|||**-00**||**83**||**99**|
|Admin|**-**||**-00**|||**-00**||**-00**||**1,201**|
|Bank charges & transaction fees|**195**||**-00**|||**-00**||**195**||**39**|
|**_Sub total_**|**17,634**||**5,900**|||**-00**||**23,534**||**5,063**|
|**A4 Asset and investment purchases,**|||||||||||
|**(see table)**|||||||||||
|**None**|**-**||**-**|||**-**||**-00**|||
||**-**||**-**|||**-**||**-00**|||
|**_Sub total_**|**-**||**-**|||**-**||**-00**||**-**|
|**_Total payments_**|**17,634**||**5,900**||**-**|||**23,534**||**5,063**|
|**_Net of receipts/(payments)_**|**-24**||**-5,899**|||**-00**||**-5,923**||**-693**|
|**A5 Transfers between funds**|||||||||||
||**-**||**-00**|||**-00**||**-00**||**-00**|
|**A6 Cash funds last year end**|**13,673**||**5,899**|||**-00**||**19,572**||**14,366**|
|**_Cash funds this year end_**|**13,649**||**-00**|||**-00**||**13,649**||**13,673**|
## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Endowment Categories Details f d f d f d to nearest £ to nearest £ to nearest £ B1 Cash funds** Current account **13,510 -00 -00** CCXX R2 accounts (SS) ~~2 27/06/202~~ 3
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
|Petty cash||**138**||||**-00**|||**-00**|
|---|---|---|---|---|---|---|---|---|---|
|||**-00**||||**-00**|||**-00**|
|**_Total cash funds_**||**13,649**||||**-00**|||**-00**|
|(agree balances with receipts and payments account(s))||OK||OK||||OK||
|||**Unrestricted**|||**Restricted**|||**Endowment**||
|||**f**
**d**
**to nearest £**|||**f**
**d**
**to nearest £**|||**f**
**d**
**to nearest £**||
|**Details**||||||||||
|Debtors - Newsletter ad fees o/s||**115**||||**-00**|||**-00**|
|Exhibition expenses paid in advance||**859**||||**-00**|||**-00**|
|||**-00**||||**-00**|||**-00**|
|||**-00**||||**-00**|||**-00**|
|||**-00**||||**-00**|||**-00**|
|||**-00**||||**-00**|||**-00**|
|**Details**
None|**Fund to which asset**
**belongs**|**Cost (optional)**
**-00**
**-00**
**-00**
**-00**
**-00**|**Current value**
**(optional)**|
|---|---|---|---|
|None||**-00**|**-00**|
|||**-00**|**-00**|
|||**-00**|**-00**|
|||**-00**|**-00**|
|||**-00**|**-00**|
|3
**Details**
Kiln
Wheel
Exhibition equipment
Library
Office equipment|**Fund to which asset**
**belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted|**Cost (optional)**
**2,518**
**1,170**
**606**
**565**
**989**
**-00**
**-00**|27/06/2023
**Current value**
**(optional)**
**1,712**
**344**
**500**
**453**
**-00**
**-00**|
|---|---|---|---|
|Kiln|Unrestricted|**2,518**|**1,712**|
|Wheel|Unrestricted|**1,170**||
|Exhibition equipment|Unrestricted|**606**|**344**|
|Library|Unrestricted|**565**|**500**|
|Office equipment|Unrestricted|**989**|**453**|
|||**-00**|**-00**|
|3||**-00**|27/06/20
**-00**|
CCXX R3 accounts (SS)
|**-00**||**-00**|
|---|---|---|
|**-00**||**-00**|
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
|**Details**
Subscriptions received in advance
Members' donations fo2gift
Signature|**Fund to which**
~~**liability relates**~~
**Amount due**
~~**(optional)**~~
Unrestricted
**130**
Unrestricted
**212**
**-00**
**-00**
**-00**
Print Name
MaryAnneBonney|**When due (optional)**|
|---|---|---|
||||
||||
||||
||||
||||
||||
|||Date of approval|
||MaryAnneBonney|15thJune2023|
||||
CCXX R4 accounts (SS)
27/06/2023
4