Trustees' Annual Report for the period
From
Period start date 1st September 2019
To
Period end date 31[st] August 2020
Section A Reference and administration details
Charity name
Dacorum and Chiltern Potters Guild
Other names charity is known by
Registered charity number (if any) 1161265
Charity's principal address 56 Clarence Road
St Albans
Postcode AL1 4NG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John Higgins | President | |||
| Rosalind McGuirk | ||||
| MaryAnne Bonney | Chair | |||
| Colin Hazelwood | Treasurer to June 2020 |
|||
| Jacqueline Harrop | Vice Chair | |||
| David Evans | ||||
| Ian Jones | Treasurer from June 2020 |
- elected as Trustee August 2020 |
||
| EmilyGood | To October 2020 | |||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) |
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
Association using model document for a Charitable Incorporated Organisation
Charitable Incorporated Organisation
- (eg. trust, association, company)
From membership by election Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
In addition to the posts indicated in section A, named trustees have oversight of: editing and distributing the newsletter, newsletter production, exhibitions and events and the annual Potters Open Day. The data controller is also a trustee. The committee incudes volunteers who are not trustees, who have the following roles: committee secretary; membership secretary; programme organiser, librarian and safeguarding officer; website manager; social events organiser; wood kiln co-ordinator and social media co-ordinators.
-
the charity’s organisational A Guild member undertakes an independent examination of the annual structure and any wider accounts network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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To promote the value of ceramics by education
Summary of the objects of the charity set out in its governing document
In the year the Guild has published four editions of its newsletter, two on paper as normal and two as e editions as lockdown obliged the printer to close. Between newsletters, members receive email updates which include members’ messages, information about events of interest and appeals for information/advice on ceramic matters from the public. The Guild’s Friday night demonstrations are publicised on social media and the Guild’s website and visitors are welcome. Five demonstrations were held between October 2019 and February2020. Two demonstrations via Zoom were held subsequently. At Guild coffee mornings, arranged at a variety of venues to enable as many members as possible to participate, members exchange news, tips and advice. Coffee meetings continued on Zoom after lockdown. Summary of the main The Guild ran have-a go sessions at its annual members’ exhibition, but activities undertaken for the plans for large scale handbuilding projects for the public at the Alban public benefit in relation to Festival in St Albans and Art in Clay at Hatfield had to be shelved as the these objects (include within coronavirus pandemic caused the cancellation of the events. this section the statutory declaration that trustees have The Guild held an exhibition of members’ work to encourage the public to had regard to the guidance participate in this craft. issued by the Charity Commission on public The Potters Open Day at which three leading potters gave lectures and benefit) demonstrations was widely advertised and attracted non-members as well as members. The venue is the lecture theatre provided by a local school. In return members offer tutorial assistance for pupils, but this could not take place this year because of school closure. Members compete annually for the Fitzwilliam award for the best interpretation of a subject chosen at the annual Potters Open Day. A team of committee members and volunteers was gathered to identify new kiln sites for the Guild’s wood and raku kilns and a discussion with the Chiltern Open Air Museum was initiated, with a view to working with the museum and establishing a kiln on their site. We hope to continue the discussion once social distancing restrictions permit. Plans for a celebration of the partnership between the Hamada and Leach families were put on hold until next year.
Additional details of objectives and activities (Optional information)
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The Guild make available to members two potters’ wheels, in return for their being made available for the ‘have a go’ events. The Guild has no paid employees. All the activities are undertaken on a voluntary basis by the members.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main achievements of the charity during the year
The Guild exhibition in September 2019 was well attended by the general public as well as members and their contacts. Have-a-go was popular with visitors and children from the nearby school.
The Guild’s sustainability statement has been completed, and a ‘green’ group established whose members are exploring sustainable ceramics and sharing their findings and practice with the wider membership.
During coronovirus the Guild has adapted its activities through the Zoom online platform in order to maintain ongoing contact with members and provide a vehicle for social support and demonstrations of creative expertise and experience
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| Section E Financial review | Section E Financial review |
|---|---|
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details Youmay chooseto include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. |
|
| 2019/20In the Year a donation was received from an American citizen and ceramicist to support the 100-year celebration of the Hamada/Leach Collaboration. Due to the Covid Pandemic this presentation did not take place and this sum equivalent to £5,299 is still being held as a balance sheet item. The donor is currently happy for the funds to be retained until the delayed event eventually takes place. After a review of the Guild’s Reserves, it was decided to discuss, in 2020-21, the best way to distribute funds (over and above the reserves judged prudent to hold to cover unforeseen expenditure or loss of income – at the time of writing this is £5000, the Reserves Policy will be reviewed before the spending plans are finalised) in accordance with the purpose of the Charity. This will include not only investing in the Charity’s fixed assets, but also the provision of bursaries or grants among the Pottery and Ceramics community to fulfil the Guild’s aims of “promoting the value of Ceramics by education”. |
|
| (Optional information) | |
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Mary Anne Bonney Full name(s) Mary Anne Bonney Position (eg Secretary, Chair, Chair etc) Date 11th January 2021
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Charity Name
No (if an
Receipts and payments accounts
Period start date Perio For the period from To 01/09/2019 31
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 3,461 508 112 - - 5,144 3,262 71 12,557 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ |
|---|---|---|---|
| Mship | 3,461 | - | - |
| Newsletter | 508 | - | - |
| Fridays | 112 | - | - |
| Events | - | - | - |
| Workshops | - | - | - |
| Exhibitions | 5,144 | - | - |
| POD | 3,262 | - | - |
| Misc | 71 | - | - |
| Sub total(Gross income for AR) |
12,557 | - | - |
A2 Asset and investment sales,
| - | - | - | ||||||
|---|---|---|---|---|---|---|---|---|
| - | - | - | ||||||
| Sub total | - | - | - | |||||
| Total receipts | 12,557 | - | - | |||||
| A3 Payments | ||||||||
| Mship | - | - | - | |||||
| Admin | 1,062 | - | - | |||||
| Newsletter | 991 | - | - | |||||
| Fridays | 1,394 | - | - | |||||
| Events | - | 47 | - | - | ||||
| Workshops | - | - | - | |||||
| Exhibition | 4,120 | - | - | |||||
| POD | 2,383 | - | - | |||||
| Garage | 378 | |||||||
| Kilns | - | |||||||
| Misc | 551 | |||||||
| - | - | - | ||||||
| **Sub total ** | 10,833 | - | - |
A4 Asset and investment purchases, (see table)
| laptop | 77 | - | - | |||||
|---|---|---|---|---|---|---|---|---|
| CP sale | - | |||||||
| - | - | |||||||
| **Sub total ** | 77 | - | - | |||||
| Total payments | 10,910 | - | - | |||||
| eceipts/(payments) | 1,647 | - | - | |||||
| **A5 Transfers betwee ** | - | - | - | |||||
| **A6 Cash funds last y ** | - | - | - | |||||
| funds this year end | 1,647 | - | - |
Section B Statement of assets and liabilities at the end of the
Categories Details
B1 Cash funds
Current account Reserve Petty Cash Total cash funds (ag ee ba a ces t ece pts a d pay e ts account(s))
Details
B2 Other monetary assets
Amounts due from SANDPIT First aid Course deposit Kingsbury Advance fees Kingsbury fees - Tables deposit
Unrestricted funds to nearest £
17,217 2,853 207 20,277 Agreement Error
Unrestricted funds to nearest £
515 - - -
Details
Fund to which asset belongs
B3 Investment assets
Details
Fund to which asset belongs
B4 Assets kiln retained for the wheel charity’s own use exhibition library office
Total
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
Leach Hamada Funds DISTRIB. Kinsbury barn Kingsbury Advance fees accrued cash expenses Details Total Signature |
Fund to which liability relates restricted restricted restricted unrestricted |
Fund to which liability relates restricted restricted restricted unrestricted |
|---|---|---|---|
| restricted | |||
| restricted | |||
| restricted | |||
| unrestricted | |||
| - | - | ||
| Print Name | |||
ny)
s od end date /08/2020
CC16a
Total funds
to the nearest £
Last year
to the nearest £
| 3,461 | 3,538 | |
|---|---|---|
| 508 | 336 | |
| 112 | 102 | |
| - | 810 | |
| - | 970 | |
| 5,144 | 6,775 | |
| 3,262 | 3,984 | |
| 71 | - | |
| 12,557 | 16,516 | |
| - | - | |
| - | - | |
| - | - | |
| 12,557 | 16,516 |
| - | - | |
|---|---|---|
| 1,062 | 260 | |
| 991 | 230 | |
| 1,394 | 1,361 | |
| - 47 | 427 | |
| - | 890 | |
| 4,120 | 6,601 | |
| 2,383 | 3,634 | |
| 378 | 378 | |
| - | - | |
| 551 | - | |
| - | - | |
| 10,833 | 13,781 |
| 77 | - | |
|---|---|---|
| - | - | |
| - | - | |
| 77 | - | |
| 10,910 | 13,781 | |
| 1,647 | 2,734 | |
| - | - | |
| - | - | |
| 1,647 | 2,734 |
| e | period | |
|---|---|---|
| Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - |
Endowment funds to nearest £ |
|
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowment funds to nearest £ |
||
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
| Cost (optional) - - - - - |
Current value (optional) |
|---|---|
| - | - |
| - | - |
| - | - |
| - | - |
| - | - |
| Cost (optional) 2,518 1,170 606 565 912 - - 5,771 |
Current value (optional) |
|---|---|
| 2,518 | 40 |
| 1,170 | 105 |
| 606 | 449 |
| 565 | 500 |
| 912 | 651 |
| - | |
| - | - |
| - | - |
| 5,771 | 1,745 |
Amount due When due (optional) (optional) 5,299 600 0.00 - - 5,899
e
Date of approval