## **Trustees' Annual Report for the period** **From** Period start date 1st September 2019 **To** Period end date 31[st] August 2020 ## Section A Reference and administration details **Charity name** Dacorum and Chiltern Potters Guild **Other names charity is known by** **Registered charity number (if any)** 1161265 **Charity's principal address** 56 Clarence Road St Albans **Postcode AL1 4NG** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||John Higgins|President||| ||Rosalind McGuirk|||| ||MaryAnne Bonney|Chair||| ||Colin Hazelwood|Treasurer to June
2020||| ||Jacqueline Harrop|Vice Chair||| ||David Evans|||| ||Ian Jones|Treasurer from June
2020|- elected as Trustee
August 2020|| ||EmilyGood||To October 2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the**
**trustees for the**
**charity, if any, (for**
**example, any**
**custodian**
**trustees)**|||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) How the charity is constituted Association using model document for a Charitable Incorporated Organisation Charitable Incorporated Organisation - (eg. trust, association, company) From membership by election Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; In addition to the posts indicated in section A, named trustees have oversight of: editing and distributing the newsletter, newsletter production, exhibitions and events and the annual Potters Open Day. The data controller is also a trustee. The committee incudes volunteers who are not trustees, who have the following roles: committee secretary; membership secretary; programme organiser, librarian and safeguarding officer; website manager; social events organiser; wood kiln co-ordinator and social media co-ordinators. - the charity’s organisational A Guild member undertakes an independent examination of the annual structure and any wider accounts network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 To promote the value of ceramics by education **Summary of the objects of the charity set out in its governing document** In the year the Guild has published four editions of its newsletter, two on paper as normal and two as e editions as lockdown obliged the printer to close. Between newsletters, members receive email updates which include members’ messages, information about events of interest and appeals for information/advice on ceramic matters from the public. The Guild’s Friday night demonstrations are publicised on social media and the Guild’s website and visitors are welcome. Five demonstrations were held between October 2019 and February2020. Two demonstrations via Zoom were held subsequently. At Guild coffee mornings, arranged at a variety of venues to enable as many members as possible to participate, members exchange news, tips and advice. Coffee meetings continued on Zoom after lockdown. **Summary of the main** The Guild ran have-a go sessions at its annual members’ exhibition, but **activities undertaken for the** plans for large scale handbuilding projects for the public at the Alban **public benefit in relation to** Festival in St Albans and Art in Clay at Hatfield had to be shelved as the **these objects (include within** coronavirus pandemic caused the cancellation of the events. **this section the statutory declaration that trustees have** The Guild held an exhibition of members’ work to encourage the public to **had regard to the guidance** participate in this craft. **issued by the Charity Commission on public** The Potters Open Day at which three leading potters gave lectures and **benefit)** demonstrations was widely advertised and attracted non-members as well as members. The venue is the lecture theatre provided by a local school. In return members offer tutorial assistance for pupils, but this could not take place this year because of school closure. Members compete annually for the Fitzwilliam award for the best interpretation of a subject chosen at the annual Potters Open Day. A team of committee members and volunteers was gathered to identify new kiln sites for the Guild’s wood and raku kilns and a discussion with the Chiltern Open Air Museum was initiated, with a view to working with the museum and establishing a kiln on their site. We hope to continue the discussion once social distancing restrictions permit. Plans for a celebration of the partnership between the Hamada and Leach families were put on hold until next year. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 The Guild make available to members two potters’ wheels, in return for their being made available for the ‘have a go’ events. The Guild has no paid employees. All the activities are undertaken on a voluntary basis by the members. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** The Guild exhibition in September 2019 was well attended by the general public as well as members and their contacts. Have-a-go was popular with visitors and children from the nearby school. The Guild’s sustainability statement has been completed, and a ‘green’ group established whose members are exploring sustainable ceramics and sharing their findings and practice with the wider membership. During coronovirus the Guild has adapted its activities through the Zoom online platform in order to maintain ongoing contact with members and provide a vehicle for social support and demonstrations of creative expertise and experience **TAR** March **2012** 5 |**Section E Financial review**|**Section E Financial review**| |---|---| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
•
the charity’s principal
sources of funds (including
any fundraising);
•
how expenditure has
supported the key objectives
of the charity;
•
investment policy and
objectives including any
ethical investment policy
adopted.|| ||**2019/20**In the Year a donation was received from an American
citizen and ceramicist to support the 100-year celebration of the
Hamada/Leach Collaboration. Due to the Covid Pandemic this
presentation did not take place and this sum equivalent to £5,299
is still being held as a balance sheet item. The donor is currently
happy for the funds to be retained until the delayed event
eventually takes place.
After a review of the Guild’s Reserves, it was decided to discuss, in
2020-21, the best way to distribute funds (over and above the
reserves judged prudent to hold to cover unforeseen expenditure
or loss of income – at the time of writing this is £5000, the
Reserves Policy will be reviewed before the spending plans are
finalised) in accordance with the purpose of the Charity. This will
include not only investing in the Charity’s fixed assets, but also the
provision of bursaries or grants among the Pottery and Ceramics
community to fulfil the Guild’s aims of “promoting the value of
Ceramics by education”.| ||| ||**(Optional information)**| ||| **Section F Other optional information** **TAR** March **2012** 6 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Mary Anne Bonney **Full name(s)** Mary Anne Bonney **Position (eg Secretary, Chair,** Chair **etc) Date** 11th January 2021 **TAR** March **2012** 7 **Charity Name** **No (if an** ## **Receipts and payments accounts** **Period start date** Perio **For the period from To** 01/09/2019 31 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**3,461**
**508**
**112**
**-**
**-**
**5,144**
**3,262**
**71**
**12,557**|**Restricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**| |---|---|---|---| |Mship|**3,461**|**-**|**-**| |Newsletter|**508**|**-**|**-**| |Fridays|**112**|**-**|**-**| |Events|**-**|**-**|**-**| |Workshops|**-**|**-**|**-**| |Exhibitions|**5,144**|**-**|**-**| |POD|**3,262**|**-**|**-**| |Misc|**71**|**-**|**-**| |**_Sub total_**_(Gross_
_income for AR)_|**12,557**|**-**|**-**| ## **A2 Asset and investment sales,** |||**-**|||**-**|||**-**| |---|---|---|---|---|---|---|---|---| |||**-**|||**-**|||**-**| |**_Sub total_**||**-**|||**-**|||**-**| |**_Total receipts_**||**12,557**|||**-**|||**-**| |**A3 Payments**||||||||| |Mship||**-**||**-**|||**-**|| |Admin||**1,062**||**-**|||**-**|| |Newsletter||**991**||**-**|||**-**|| |Fridays||**1,394**||**-**|||**-**|| |Events|**-**|**47**||**-**|||**-**|| |Workshops||**-**||**-**|||**-**|| |Exhibition||**4,120**||**-**|||**-**|| |POD||**2,383**||**-**|||**-**|| |Garage||**378**||||||| |Kilns||**-**||||||| |Misc||**551**||||||| |||||||||| |||**-**||**-**|||**-**|| |**_Sub total_ **||**10,833**||**-**|||**-**|| **A4 Asset and investment purchases, (see table)** |laptop||**77**||**-**|||**-**|| |---|---|---|---|---|---|---|---|---| |CP sale||**-**||||||| |||||**-**|||**-**|| |**_Sub total_ **||**77**||**-**|||**-**|| |**_Total payments_**||**10,910**||**-**|||**-**|| |**_eceipts/(payments)_**||**1,647**||**-**|||**-**|| |**A5 Transfers betwee **||**-**||**-**||**-**||| |**A6 Cash funds last y **||**-**||**-**||**-**||| |**_funds this year end_**||**1,647**||**-**|||**-**|| ## **Section B Statement of assets and liabilities at the end of the** **Categories Details** **B1 Cash funds** **Current account Reserve Petty Cash** _**Total cash funds**_ (ag ee ba a ces t ece pts a d pay e ts account(s)) ## **Details** **B2 Other monetary assets** Amounts due from SANDPIT First aid Course deposit Kingsbury Advance fees Kingsbury fees - Tables deposit **Unrestricted funds to nearest £** **17,217 2,853 207 20,277** Agreement Error **Unrestricted funds to nearest £** **515 - - -** Details **Fund to which asset belongs** **B3 Investment assets** ## **Details** **Fund to which asset belongs** **B4 Assets kiln retained for the wheel charity’s own use exhibition library office** **Total** |Signed by one or two
trustees on behalf of
all the trustees
**B5 Liabilities**|**Leach Hamada Funds**
**DISTRIB. Kinsbury barn**
**Kingsbury Advance fees**
**accrued cash expenses**
**Details**
**Total**
Signature|**Fund to which**
**liability relates**
**restricted**
**restricted**
**restricted**
**unrestricted**|**Fund to which**
**liability relates**
**restricted**
**restricted**
**restricted**
**unrestricted**| |---|---|---|---| |||**restricted**|| |||**restricted**|| |||**restricted**|| |||**unrestricted**|| ||||| |||**-**|**-**| |||Print Name|| ||||| ||||| ## **ny)** **s** od end date /08/2020 ## **CC16a** ## **Total funds** **to the nearest £** ## **Last year** **to the nearest £** |**3,461**||**3,538**| |---|---|---| |**508**||**336**| |**112**||**102**| |**-**||**810**| |**-**||**970**| |**5,144**||**6,775**| |**3,262**||**3,984**| |**71**||**-**| |**12,557**||**16,516**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**12,557**||**16,516**| |**-**||**-**| |---|---|---| |**1,062**||**260**| |**991**||**230**| |**1,394**||**1,361**| |**- 47**||**427**| |**-**||**890**| |**4,120**||**6,601**| |**2,383**||**3,634**| |**378**||**378**| |**-**||**-**| |**551**||**-**| |||| |**-**||**-**| |**10,833**||**13,781**| |**77**||**-**| |---|---|---| |**-**||**-**| |**-**||**-**| |**77**||**-**| |**10,910**||**13,781**| |**1,647**||**2,734**| |**-**||**-**| |**-**||**-**| |**1,647**||**2,734**| |**e**|**period**|| |---|---|---| ||**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| ||**-**|**-**| |**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**-**|**-**| |**Cost (optional)**
**2,518**
**1,170**
**606**
**565**
**912**
**-**
**-**
**5,771**|**Current value**
**(optional)**| |---|---| |**2,518**|**40**| |**1,170**|**105**| |**606**|**449**| |**565**|**500**| |**912**|**651**| ||**-**| |**-**|**-**| |**-**|**-**| |**5,771**|**1,745**| **Amount due When due (optional) (optional) 5,299 600 0.00 - - 5,899** e Date of approval