AGM Meeting Minutes 2024
Agenda
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Membership, Recruitment, Volunteers & Community
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Safeguarding
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Food Provision
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BBF Affiliation
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League Admin
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FY23 Financial Accounts
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Board Membership
Attendees
Stanton McLean (SM) Peter Thompson (PT) Rich Galvin (RG) Chris Sporleder (CS) Ross Arieta (RA)
1. Membership, Recruitment, Volunteers & Community
We face an ongoing challenge around player and volunteer recruitment. We discussed how to improve and optimise recruitment for both.
Player Recruitment:
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[Action] Peter Thompson to look to leverage Josh Matthews network at Maseco. Sharing a flyer with their communities. [Open Question] Should we provide a discount code?
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[Action] Ross Arieta to add the Maseco sponsors to the website
Coach Recruitment:
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We believe that we can enhance our program by identifying a paid coaching leader to own the coaching program. [Action] Peter Thompson write job description.
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Board to look to invite applications prior to year end, with the intention of running a coaching clinic before the start of the season.
2. Safeguarding
[Action] Ross to review existing safeguarding documentation and update as required with new trustees.
3. Food Provision
Jack Elza, long standing BBQ master, is hanging up his grill. Former Umpire Jack Albrecht is going to create a BBQ offering. [Action] Ross Arieta to follow up with Jack A around food safety accreditation.
4. BBF Affiliation
Having opted out of BBF membership in 2022, we would consider re-joining the BBF however believe we need a compelling reason to do so. Currently, we believe LondonSports is better served maintaining a degree of separation from the BBF.
We should consider working with Formosa Islanders to allow our players to participate in BBF events.
5. League Admin
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[Trustees] Confirm published schedule
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[RA] Update pricing and registration pages
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[RA] Speak with umpiring@britishbaseball.org.uk. regarding umpire training
6. FY21 Financial Accounts
Draft accounts have been created, Ross Arieta to share with Stanton McLean to have reviewed. [Action] Stanton McLean to share accounts and have them signed off.
7. Board Membership
Stanton McLean officially stepped down as a Trustee. We want to thank him for his many many years of effort. The Board discussed bringing David Alvarez in as a Trustee, pending DBS check.
Charity Name LondonSports |
Charity Name LondonSports |
Charity Name LondonSports |
Charity Name LondonSports |
Charity Name LondonSports |
No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 01/03/2023 |
To | Period end date 29/02/2024 |
|||||
| Section A Receipts and payments | ||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||
| Member Donations | 28,545 | - | - - - - - - - - |
28,545 | - | |||
| Corporate Donations | 32,087 | - | 32,087 | - | ||||
| Giftaid | 22,359 | - | 22,359 | - | ||||
| Refund(Overpayment) | 7,920 | - | 7,920 | - | ||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| Sub total(Gross income for AR) |
90,911 | - | - | 90,911 | - | |||
| A2 Asset and investment sales, (see table). |
||||||||
| - | - - - |
- | ||||||
| - | - | - | ||||||
| Sub total | - | - | - | |||||
| Total receipts A3 Payments |
||||||||
| - | 90,911 | - | ||||||
| Equipment | 26,301 | - - - - - - - - - - |
26,301 | - | ||||
| Event Costs | 12,263 | 12,263 | - | |||||
| Insurance | 705 | 705 | - | |||||
| Infrastructure | 14,936 | 14,936 | - | |||||
| OpertatingCosts | 28,677 | 28,677 | - | |||||
| Umpires | 9,970 | 9,970 | - | |||||
| - | - | - | ||||||
| - | - | - | ||||||
| - | - | - | ||||||
| **Sub total ** | 92,852 | 92,852 | - | |||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | - - - |
- | ||||||
| - | - | |||||||
| **Sub total ** | - | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| - | 92,852 | - | ||||||
| - 1,941 | - | - 1,941 |
- | |||||
| - | - - |
- | - | |||||
| 57,253 | 57,253 | - | ||||||
| 55,312 | - | 55,312 | - |
CCXX R1 accounts (SS)
08/02/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Metro Bank Account Metro Bank Savings Details Details Details |
Unrestricted funds to nearest £ 15,311.00 4,150.00 - 19,461 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - - |
Endowment funds to nearest £ |
|---|---|---|---|---|
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| Endowment funds to nearest £ |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
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| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature 2 |
Print Name Ross Arieta Richard Galvin |
Date of approval |
|---|---|---|
| 04/02/2025 | ||
| 04/02/2025 | ||
| 08/02/2025 |
CCXX R2 accounts (SS)