Minutes for the 23rd Annual General Meeting for
Respite at Home Volunteers West Mid Beds and Ivel Valley on Monday 31 October 2022 at 7.30pm at the Davis Suite, Rufus Centre, Flitwick
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Welcome all to our 23[rd] AGM
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Chairman’s Opening Remarks
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Attending, apologies and absence – Gareth read out the list of apologies which included: The Sandy Town Mayor, Kim Herrick volunteer, Justine Twinn volunteer, Rob Millington volunteer, Carol Solaiman Carers in Bedfordshire, Richard Fuller Member of Parliament for North East Bedfordshire,
Emma Simpson IPL, Debra Aitken BRCC, Cllr Clinch Deputy Mayor of Ampthill
- Minutes from the last Annual General Meeting 2021 – Mark Smith accepted the minutes from the
2021 AGM and Clare Thompson seconded and the vote in favour of acceptance was unanimous
- Chairman’s Report – Gareth spoke about his first year as Chairman and how impressed he is with
the charity, the commitment of the Volunteer Manager and all the volunteers for all the work they do helping others in their local communities.
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Treasurer’s Report – As Gareth has taken on this role for much of the last year he talked this and
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how we now have a new Treasurer Terry Thurley who will be joining us soon. Gareth also apologised that the Annual Report and Accounts were unavailable as Peter Cole had been unable to complete them in time for the AGM, but these will be sent out to anyone who would like to see them.
31/10/22 RHV business account £18638, 23, RHV Community account £786.54
- Volunteer Manager’s Report – Nicola Mills read her report which included thanking all the volunteers
for the brilliant work they do and also the wider community including the Chequers Pub who have
raised so much money for us this year
- Election of Honorary Auditor - Nomination for the re-election of Peter Cole was proposed to
continue as the Honorary Auditor proposed by Gareth Mackey and seconded by Clare Thompson and the vote in favour of acceptance was unanimous
- Nominations for the re-election of any Committee Members/Trustees – Nomination for the re-election of Mark Smith, Trustee, was proposed by Gareth Mackey and seconded by Clare
Thompson and the vote in favour of acceptance was unanimous
Registered address: 10 Dane Lane, Wilstead. Bedfordshire MK45 3HT
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10.The large group split into three smaller groups and our volunteers spoke about their experiences helping families living with life limiting illnesses in the local community, this was an informal interactive part of the meeting and the other attendees were encouraged to ask questions and share their experiences
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11.Any Other Business? Allan Elliott discussed he felt that former volunteers should be mentioned at the AGM. Mandy Fallowfield made the point that due to the huge amount of work RHV have to do to secure Big Lottery funding, she felt that the local communities should get more involved and support small charities like ours.
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12.Celebration of our volunteers work and commitment to Respite at Home Volunteers and a presentation of certificates for their long service. Congratulations to Karen Gulliksen and Kim Herrick and thank you for all the work you have done over the last 5 years years supporting others in the local community, you are all an inspiration.
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13.Chairman Gareth Mackey’s closing remarks – Gareth thanked all the great people in the community
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for their time and effort and helping to keep RHV still working in the community after 23 years!
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14.Light refreshments with hot drinks, biscuits and spooky cakes were served whilst mingling
Registered address: 10 Dane Lane, Wilstead. Bedfordshire MK45 3HT
REGISTERED COMPANY NUMBER:CE003849 (E REGISTERED C
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE FOR
RESPITE AT HOME VOLUNTEERS
Cole & co 34 Truro Gardens Flitwick Bedford MK45 1UH
England and Wales) CHARITY NUMBER 1161178 2022
RESPITE AT HOME VOLUNTEERS
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
| Page | |
|---|---|
| Report of the trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 |
| Notes to the Financial Statements | 5 to 8 |
| Detailed Statement of Financial Activities | 9 |
RESPITE AT HOME VOLUNTEERS REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2022. The trustees adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The objective of the CIO is to protect and preserve the health of families, carers and friends suffering from life-limiting illness by the provision of hospice-type community care/a home service in the West Mid and Ival Valley areas of Central Bedfordshire.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited c limited by guarantee as defined by the Companies Act 2006.
REFERENCE AND ADMINISTRATIVE DETAILS Reegistered Company number: CE003849 ( England and Wales).
Registered Charity number: 1161178
Registered office
Trustees
Mr G Mackey Ms C Thompson Ms J Hallworth Mr M Smith Mr. T W G Thurley
Company Secretary
Independent Examiner
Cole & Co
34 Trutro Gardens Flitwick Bedford MK45 1UH
Approved by order of the board of trustees on…....................... And signed on its behalf by:
…............................
Page I
ompany.
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RESPITE AT HOME VOLUNTEERS
Independent examiner's report to the trustees of Respite At Home Volunteers
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 J
Responibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purpose of company law) you are r for the preparation of the accounts in accordance with the requirements of the Companies Act 2006('the 2
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of Act and are eligible for independent examination. I report in respect of my examination of your charity acc carried out under section 145 of the Charities Act 2011.('the 2011 Act'). In carrying out my examination I the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention with the examina cause to believe:
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1 accounting records were not kept in respect of the Company as required by section 386 of th or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act any requirement that the accounts give a true and fair view which is not a matter considered independent examination; or
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4 the accounts have not been prepared in accordance with the methods and principles of the S Recommended Practice for accounting and reporting by charities (applicable to charities prep accounts in accordance with the Financial Reporting Standards applicable in the UK and Repu Ireland (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which a be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Peter Cole FMAAT Cole & Co 34 Truro Gardens Flitwick Bedford MK45 1UH.
Date: ….......................................
Page 2
June 2022.
responsible 2006 Act'). the 2006 counts as have followed
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RESPITE AT HOME VOLUNTEERS STATEMENT OF FINANCiAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and Legacies Investment income 2 Total EXPENDITURE ON Other NET LOSS/INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2022 Unrestricted Fund £ 18471 3 18474 20831 -2357 28593 26236 |
2021 Total Funds £ 22102 4 |
|---|---|---|
| 22106 15994 |
||
| 6112 22481 |
||
| 28593 |
The notes form part of these financial statements
Page 3
RESPITE AT HOME VOLUNTEERS BALANCE SHEET 30TH JUNE 2022
| 2022 | 2021 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| Notes | Fund | Funds | |
| £ | £ | ||
| FIXED ASSETS | |||
| Tangible assets | 6 | 1137 | 763 |
| CURRENT ASSETS | |||
| Debtors | 7 | 322 | 325 |
| Cash at bank and in hand | 26467 | 28646 | |
| 27926 | 28971 | ||
| CREDITORS | |||
| Amounts falling due within one year | 8 | -1690 | -1141 |
| NET CURRENT ASSETS | 26236 | 27830 | |
| TOTAL ASSETS LESS CURRENT | LIABILITIES | 28593 | |
| NET ASSETS | 26236 | 28593 | |
| FUNDS | |||
| Unrestricted funds | 9 | 26236 | 28593 |
| TOTAL FUNDS | 26236 | 28593 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 f ended 30 June 2022.
The members have not required the company to obtain an audit of its financial statements for the year end 30 June 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Section 38 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the ch company as at the end of each financial year and of its surplus or deficit for each financial ye accordance with the requirements of Section 394 and 395 and which otherwise comply with requirements of the Companies Act 2006 relating to financial statements, so far as applicabl charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable c subject to the small companies regime.
The financial statements were approved by the Board of Tustees and authorised for issue on….................... and were signrd on its behalf by:
…..................................................
G Mackey-Trustee
The notes form part of these financial statements
Page 4
for the year
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.
RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022
1 ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity undert F been prepared in accordance with the charities SORP (FRS 102) ' Accounting and Reporting b Statement of Recommended Practice applicable to charities preparing their accounts in acco the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effe 1 January 2019)'. Financial Reporting Standard 102. 'The Financial Reporting Standard applica and Republic of Ireland' and the Companies Act 2006. The financial statements have been pr the historical cost convention.
Income
All income is recognised in the Statement of Finanial Activities once the charity has entitleme it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation the charity to that expenditure, it is probable that a transfer of economic benefit will be requ and been classified under headings that aggregate all cost related to the category. Where co directly attributed to particular headings they have been allocated to activities on a basis co use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its useful life.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion
Restricted funds can only be used for particular restricted purposes within the objectis of the Restrictions arise when specified by the donor or when funds are raised for particular restrict
Further explanation of the nature and purpose of each fund is included in the notes to the fin statements.
2 INVESTMENT INCOME
| INVESTMENT INCOME | ||||
|---|---|---|---|---|
| 2022 | 2021 | |||
| Interest Received | 3 | 4 |
Page 5
continued.
RS102, have by Charities: ordance with ctive able in UK repared under
ent to the funds,
n committing uired in settlement osts cannot be nsistent with the
s estimated
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e charity. ted purposes.
nancal
RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2022
3 NET INCOME/(EXPENDITURE.)
Net income/(expenditure is stated after charging/ crediting);
| Depreciation-owned assets | 2022 £ 284 |
2021 £ 191 |
|---|---|---|
4 TRUSTEES REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 June 2022 for t ended 30 June 2021.
Trustees expenses
There were no trustees' expenses paid for the year ended 30 June 2022 nor for the year end 30 June 2021.
| 5 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies investment income Total EXPENDITURE ON Other NET LOSS RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds 18471 3 |
|---|---|
| 18474 -20831 |
|
| -2357 22481 |
|
| 20124 |
Page 6
continued.
the yesr ed
RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2022
6 TANGIBLE FIXED ASSETS
| COST At 1 July 2021 Additions DEPRECIATION Ay 1 July2021 Charge for the year NET BOOK VALUE At 30 June 2022 At 30 June 3021 7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Prepayments 322 8 CREDIITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Trade creditors 268 Accrued expenses 1422 1690 9 MOVEMENT IN FUNDS Net At movement Unrestricted funds 07/01/2021 in funds General fund 28593 -2357 TOTAL FUNDS 28593 -2357 Net movement in funds, included in the above are as follows: Incoming Resources Unrestricted funds resources Expended General fund 18474 -20831 TOTAL FUNDS 18474 -20831 |
COST At 1 July 2021 Additions DEPRECIATION Ay 1 July2021 Charge for the year NET BOOK VALUE At 30 June 2022 At 30 June 3021 7 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Prepayments 322 8 CREDIITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Trade creditors 268 Accrued expenses 1422 1690 9 MOVEMENT IN FUNDS Net At movement Unrestricted funds 07/01/2021 in funds General fund 28593 -2357 TOTAL FUNDS 28593 -2357 Net movement in funds, included in the above are as follows: Incoming Resources Unrestricted funds resources Expended General fund 18474 -20831 TOTAL FUNDS 18474 -20831 |
Plant and machinery £ 5367 657 |
|---|---|---|
| 6024 | ||
| 4604 283 |
||
| 4887 | ||
| 1137 | ||
| 763 | ||
| 2021 £ 325 |
||
| 2021 £ 42 1099 |
||
| 1141 | ||
| At 30.06.2022 26236 |
||
| 28593 -2357 |
26236 | |
| Movement in funds -2357 |
||
| 18474 -20831 |
-2357 |
Page 7
continued.
NOTES TO THE FINANCIAL STATEMENTS-continued FOR THE YEAR ENDED 30 JUNE 2022
9 MOVEMENT IN FUNDS-continued
Comparatives for movement in funds
| At | Movement | At | |
|---|---|---|---|
| 1.7.2020 | in funds | 30.6.2021 | |
| Unrestricted funds | £ | £ | £ |
| 1.7.2020 | in funds | 30/062021 | |
| General fund | 22481 | 6113 | 28594 |
| TOTAL FUNDS | 22481 | 6112 | 28594 |
| Comparative net movement in funds, includrd in the above as | follows: |
| Unrestriced funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 22107 -15994 6113 |
|---|---|
| 22107 -15994 6113 |
A current year 12months and prior year 12 months combined is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At Movement At 1.7.2020 in funds 30.6.2022 £ £ £ 22481 3756 26237 |
|---|---|
| 22481 3756 26237 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows
| Unrestriced funds General fund TOTAL FUNDS |
Incoming Resources Movement resources expended in funds £ £ £ 40581 -36825 3756 |
|---|---|
| 40581 -36825 3756 |
There were no related party transactions for the year eneded 30 June 2022..
10 RELATED PARTY DISCLOSURES
Page 8
RESPITE AT HOME VOLUNTEERS DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022
| INCOME AND ENDOWMENTS Donations and legacies Donation and fundraising Investment income Interest received Total incoming resources EXPENDITURE Others Entertaining Insurance Motor expenses Rent and utilities Postage and stationery Software Sundry expenses Telephone Pension Wages Depreciation Support costs Governance costs Accountancy and legal fees Toal resources expended Net Expenditure/Income |
2022 £ 18471 3 18474 92 445 2328 1320 520 144 437 1301 541 13244 284 20656 175 20831 -2357 |
2021 £ 22102 4 |
|---|---|---|
| 22106 - 390 437 1385 382 233 30 1229 285 11282 191 |
||
| 15844 150 |
||
| 15994 | ||
| 6112 |
This page does not form part of the statutory financial statements
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