## **Minutes for the 23rd Annual General Meeting for**
## **Respite at Home Volunteers West Mid Beds and Ivel Valley on Monday 31 October 2022 at 7.30pm at the Davis Suite, Rufus Centre, Flitwick**
1. Welcome all to our 23[rd] AGM
2. Chairman’s Opening Remarks
3. Attending, apologies and absence – Gareth read out the list of apologies which included: The Sandy Town Mayor, Kim Herrick volunteer, Justine Twinn volunteer, Rob Millington volunteer, Carol Solaiman Carers in Bedfordshire, Richard Fuller Member of Parliament for North East Bedfordshire,
Emma Simpson IPL, Debra Aitken BRCC, Cllr Clinch Deputy Mayor of Ampthill
4. Minutes from the last Annual General Meeting 2021 – Mark Smith accepted the minutes from the
2021 AGM and Clare Thompson seconded and the vote in favour of acceptance was unanimous
5. Chairman’s Report – Gareth spoke about his first year as Chairman and how impressed he is with
the charity, the commitment of the Volunteer Manager and all the volunteers for all the work they do helping others in their local communities.
6. Treasurer’s Report – As Gareth has taken on this role for much of the last year he talked this and
- how we now have a new Treasurer Terry Thurley who will be joining us soon. Gareth also apologised that the Annual Report and Accounts were unavailable as Peter Cole had been unable to complete them in time for the AGM, but these will be sent out to anyone who would like to see them.
31/10/22 RHV business account £18638, 23, RHV Community account £786.54
7. Volunteer Manager’s Report – Nicola Mills read her report which included thanking all the volunteers
for the brilliant work they do and also the wider community including the Chequers Pub who have
raised so much money for us this year
8. Election of Honorary Auditor - Nomination for the re-election of Peter Cole was proposed to
continue as the Honorary Auditor proposed by Gareth Mackey and seconded by Clare Thompson and the vote in favour of acceptance was unanimous
9. Nominations for the re-election of any Committee Members/Trustees – Nomination for the re-election of Mark Smith, Trustee, was proposed by Gareth Mackey and seconded by Clare
Thompson and the vote in favour of acceptance was unanimous
Registered address: 10 Dane Lane, Wilstead. Bedfordshire MK45 3HT
- 10.The large group split into three smaller groups and our volunteers spoke about their experiences helping families living with life limiting illnesses in the local community, this was an informal interactive part of the meeting and the other attendees were encouraged to ask questions and share their experiences
- 11.Any Other Business? Allan Elliott discussed he felt that former volunteers should be mentioned at the AGM. Mandy Fallowfield made the point that due to the huge amount of work RHV have to do to secure Big Lottery funding, she felt that the local communities should get more involved and support small charities like ours.
- 12.Celebration of our volunteers work and commitment to Respite at Home Volunteers and a presentation of certificates for their long service. Congratulations to Karen Gulliksen and Kim Herrick and thank you for all the work you have done over the last 5 years years supporting others in the local community, you are all an inspiration.
- 13.Chairman Gareth Mackey’s closing remarks – Gareth thanked all the great people in the community
- for their time and effort and helping to keep RHV still working in the community after 23 years!
- 14.Light refreshments with hot drinks, biscuits and spooky cakes were served whilst mingling
Registered address: 10 Dane Lane, Wilstead. Bedfordshire MK45 3HT
**REGISTERED COMPANY NUMBER:CE003849 (E REGISTERED C**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE FOR**
## **RESPITE AT HOME VOLUNTEERS**
**Cole & co 34 Truro Gardens Flitwick Bedford MK45 1UH**
England and Wales)
CHARITY NUMBER 1161178
2022
## **RESPITE AT HOME VOLUNTEERS**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022**
||**Page**|
|---|---|
|**Report of the trustees**|**1**|
|**Independent Examiner's Report**|**2**|
|**Statement of Financial Activities**|**3**|
|**Balance Sheet**|**4**|
|**Notes to the Financial Statements**|**5 to 8**|
|**Detailed Statement of Financial Activities**|**9**|
## **RESPITE AT HOME VOLUNTEERS REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2022**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 June 2022. The trustees adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The objective of the CIO is to protect and preserve the health of families, carers and friends suffering from life-limiting illness by the provision of hospice-type community care/a home service in the West Mid and Ival Valley areas of Central Bedfordshire.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited c limited by guarantee as defined by the Companies Act 2006.
## **REFERENCE AND ADMINISTRATIVE DETAILS Reegistered Company number: CE003849 ( England and Wales).**
**Registered Charity number: 1161178**
## **Registered office**
## **Trustees**
Mr G Mackey Ms C Thompson Ms J Hallworth Mr M Smith Mr. T W G Thurley
## **Company Secretary**
## **Independent Examiner**
## **Cole & Co**
34 Trutro Gardens Flitwick Bedford MK45 1UH
Approved by order of the board of trustees on…....................... And signed on its behalf by:
…............................
Page I
ompany.
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RESPITE AT HOME VOLUNTEERS**
## **Independent examiner's report to the trustees of Respite At Home Volunteers**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 J
## **Responibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purpose of company law) you are r for the preparation of the accounts in accordance with the requirements of the Companies Act 2006('the 2
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of Act and are eligible for independent examination. I report in respect of my examination of your charity acc carried out under section 145 of the Charities Act 2011.('the 2011 Act'). In carrying out my examination I the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention with the examina cause to believe:
- 1 accounting records were not kept in respect of the Company as required by section 386 of th or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act any requirement that the accounts give a true and fair view which is not a matter considered independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the S Recommended Practice for accounting and reporting by charities (applicable to charities prep accounts in accordance with the Financial Reporting Standards applicable in the UK and Repu Ireland (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which a be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Peter Cole FMAAT Cole & Co 34 Truro Gardens Flitwick Bedford MK45 1UH.
Date: ….......................................
Page 2
June 2022.
responsible 2006 Act'). the 2006 counts as have followed
ation giving me
he 2006 Act;
t other than d as part of an Statements of paring their ublic of
attention should
## **RESPITE AT HOME VOLUNTEERS STATEMENT OF FINANCiAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022**
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and Legacies
Investment income
2
**Total**
**EXPENDITURE ON**
Other
**NET LOSS/INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|2022
Unrestricted
Fund
£
18471
3
18474
20831
-2357
28593
26236|2021
Total
Funds
£
22102
4|
|---|---|---|
|||**22106**
15994|
|||**6112**
**22481**|
|||**28593**|
The notes form part of these financial statements
Page 3
## **RESPITE AT HOME VOLUNTEERS BALANCE SHEET 30TH JUNE 2022**
|||2022|2021|
|---|---|---|---|
|||Unrestricted|Total|
||Notes|Fund|Funds|
|||£|£|
|**FIXED ASSETS**||||
|Tangible assets|6|1137|763|
|**CURRENT ASSETS**||||
|Debtors|7|322|325|
|Cash at bank and in hand||26467|28646|
|||27926|28971|
|**CREDITORS**||||
|Amounts falling due within one year|8|-1690|-1141|
|**NET CURRENT ASSETS**||26236|27830|
|**TOTAL ASSETS LESS CURRENT**|**LIABILITIES**||28593|
|**NET ASSETS**||26236|**28593**|
|**FUNDS**||||
|Unrestricted funds|9|26236|28593|
|**TOTAL FUNDS**||26236|**28593**|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 f ended 30 June 2022.
The members have not required the company to obtain an audit of its financial statements for the year end 30 June 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Section 38 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the ch company as at the end of each financial year and of its surplus or deficit for each financial ye accordance with the requirements of Section 394 and 395 and which otherwise comply with requirements of the Companies Act 2006 relating to financial statements, so far as applicabl charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable c subject to the small companies regime.
The financial statements were approved by the Board of Tustees and authorised for issue on….................... and were signrd on its behalf by:
…..................................................
G Mackey-Trustee
The notes form part of these financial statements
Page 4
for the year
ded
6 and 387
haritable ear in the e to the
companies
.
## **RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2022**
## 1 **ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity undert F been prepared in accordance with the charities SORP (FRS 102) ' Accounting and Reporting b Statement of Recommended Practice applicable to charities preparing their accounts in acco the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effe 1 January 2019)'. Financial Reporting Standard 102. 'The Financial Reporting Standard applica and Republic of Ireland' and the Companies Act 2006. The financial statements have been pr the historical cost convention.
## **Income**
All income is recognised in the Statement of Finanial Activities once the charity has entitleme it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation the charity to that expenditure, it is probable that a transfer of economic benefit will be requ and been classified under headings that aggregate all cost related to the category. Where co directly attributed to particular headings they have been allocated to activities on a basis co use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its useful life.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion
Restricted funds can only be used for particular restricted purposes within the objectis of the Restrictions arise when specified by the donor or when funds are raised for particular restrict
Further explanation of the nature and purpose of each fund is included in the notes to the fin statements.
## 2 **INVESTMENT INCOME**
|**INVESTMENT INCOME**|||||
|---|---|---|---|---|
||2022||2021||
|Interest Received||3||4|
Page 5
continued.
RS102, have by Charities: ordance with ctive able in UK repared under
ent to the funds,
n committing uired in settlement osts cannot be nsistent with the
s estimated
n of the trustees.
e charity. ted purposes.
nancal
## **RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2022**
## 3 **NET INCOME/(EXPENDITURE.)**
Net income/(expenditure is stated after charging/ crediting);
|Depreciation-owned assets|2022
£
284|2021
£
191|
|---|---|---|
4 **TRUSTEES REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30 June 2022 for t ended 30 June 2021.
## **Trustees expenses**
There were no trustees' expenses paid for the year ended 30 June 2022 nor for the year end 30 June 2021.
|5
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
investment income
**Total**
**EXPENDITURE ON**
Other
**NET LOSS**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
18471
3|
|---|---|
||18474
-20831|
||-2357
22481|
||20124|
Page 6
continued.
the yesr
ed
## **RESPITE AT HOME VOLUNTEERS NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2022**
## 6 **TANGIBLE FIXED ASSETS**
|**COST**
At 1 July 2021
Additions
**DEPRECIATION**
Ay 1 July2021
Charge for the year
**NET BOOK VALUE**
At 30 June 2022
At 30 June 3021
**7**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2022
£
Prepayments
322
**8**
**CREDIITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2022
£
Trade creditors
268
Accrued expenses
1422
1690
**9**
**MOVEMENT IN FUNDS**
Net
At
movement
**Unrestricted funds**
07/01/2021 in funds
General fund
28593
-2357
**TOTAL FUNDS**
28593
-2357
Net movement in funds, included in the above are as follows:
Incoming
Resources
**Unrestricted funds**
resources
Expended
General fund
18474
-20831
**TOTAL FUNDS**
18474
-20831|**COST**
At 1 July 2021
Additions
**DEPRECIATION**
Ay 1 July2021
Charge for the year
**NET BOOK VALUE**
At 30 June 2022
At 30 June 3021
**7**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2022
£
Prepayments
322
**8**
**CREDIITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2022
£
Trade creditors
268
Accrued expenses
1422
1690
**9**
**MOVEMENT IN FUNDS**
Net
At
movement
**Unrestricted funds**
07/01/2021 in funds
General fund
28593
-2357
**TOTAL FUNDS**
28593
-2357
Net movement in funds, included in the above are as follows:
Incoming
Resources
**Unrestricted funds**
resources
Expended
General fund
18474
-20831
**TOTAL FUNDS**
18474
-20831|Plant and
machinery
£
5367
657|
|---|---|---|
|||6024|
|||4604
283|
|||4887|
|||1137|
|||763|
|||2021
£
325|
|||2021
£
42
1099|
|||1141|
|||At
30.06.2022
26236|
||28593
-2357|26236|
|||Movement
in funds
-2357|
||18474
-20831|-2357|
Page 7
continued.
## **NOTES TO THE FINANCIAL STATEMENTS-continued FOR THE YEAR ENDED 30 JUNE 2022**
## **9 MOVEMENT IN FUNDS-continued**
## **Comparatives for movement in funds**
||At|Movement|At|
|---|---|---|---|
||1.7.2020|in funds|30.6.2021|
|**Unrestricted funds**|£|£|£|
||1.7.2020|in funds|30/062021|
|General fund|22481|6113|28594|
|**TOTAL FUNDS**|22481|6112|28594|
|Comparative net movement in funds, includrd in the above as||follows:||
|**Unrestriced funds**
General fund
**TOTAL FUNDS**|Incoming
Resources
Movement
resources
expended
in funds
£
£
£
22107
-15994
6113|
|---|---|
||22107
-15994
6113|
A current year 12months and prior year 12 months combined is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At
Movement
At
1.7.2020
in funds
30.6.2022
£
£
£
22481
3756
26237|
|---|---|
||22481
3756
26237|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows
|**Unrestriced funds**
General fund
**TOTAL FUNDS**|Incoming
Resources
Movement
resources
expended
in funds
£
£
£
40581
-36825
3756|
|---|---|
||40581
-36825
3756|
There were no related party transactions for the year eneded 30 June 2022..
10 **RELATED PARTY DISCLOSURES**
Page 8
## **RESPITE AT HOME VOLUNTEERS DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2022**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donation and fundraising
**Investment income**
Interest received
**Total incoming resources**
**EXPENDITURE**
**Others**
Entertaining
Insurance
Motor expenses
Rent and utilities
Postage and stationery
Software
Sundry expenses
Telephone
Pension
Wages
Depreciation
**Support costs**
**Governance costs**
Accountancy and legal fees
**Toal resources expended**
**Net Expenditure/Income**|2022
£
18471
3
18474
92
445
2328
1320
520
144
437
1301
541
13244
284
20656
175
**20831**
**-2357**|2021
£
22102
4|
|---|---|---|
|||22106
-
390
437
1385
382
233
30
1229
285
11282
191|
|||15844
150|
|||**15994**|
||||
|||**6112**|
This page does not form part of the statutory financial statements
Page 9