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2026-03-31-accounts

REGISTERED CHARITABLE INCORPORATED ORGANISATION NUMBER: CE003816 (England and Wales) REGISTERED CHARITY NUMBER: 1161097

Romsey Amateur Operatic and Dramatic Society (RAODS)

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2026

Romsey Amateur Operatic and Dramatic Society (RAODS)

Contents of the Financial Statements for the Year Ended 31 March 2026

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 12
Detailed Statement of Financial Activities 13

Romsey Amateur Operatic and Dramatic Society (RAODS)

REFERENCE AND ADMINISTRATIVE DETAILS

Registered CIO number

CE003816 (England and Wales)

Registered Charity number

1161097

Registered office

The Plaza Theatre Winchester Road Romsey SO51 8JA

Independent Examiner

Duncan Rogers MAAT Accounting Hut 4 Latimer Street Romsey Hampshire SO51 8DG

Banks

TSB Bank 6 Market Place Romsey SO51 8YS

Page 1

Romsey Amateur Operatic and Dramatic Society (RAODS)

REPORT OF THE TRUSTEES for the Year Ended 31 March 2026

The trustees, present their report with the financial statements of the charity for the Year to 31[st] March 2026. The accounts have been prepared in accordance with accounting policies set out in the notes to the accounts and comply with the requirements of the Charities Act 2011 and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

ACHIEVEMENTS AND PERFORMANCE

Following the large investment in our new stage house in the previous financial year, infrastructure and equipment improvements continued (albeit on a smaller scale) throughout the year. This included a major upgrading of our greenroom (the last major refit having been in 2008) and the purchase of a new lighting desk. Such improvements are anticipated to continue to the autumn of 2026, following which there will be a one year focus on reducing the amount outstanding on the charity loan acquired to help pay for the new stage house.

The last year saw a return – after a long Covid-related gap – to the Minack Theatre, with our production of The Hound of the Baskervilles . This went down extremely well with both Minack audiences and (for its second run at the Plaza) Romsey audiences.

Financially we also benefitted from this production being one of our first under the new arrangements for Theatre Tax Relief. We have established a wholly owned subsidiary company in order to facilitate the claiming of Theatre Tax Relief, and this should make a significant contribution towards paying for our production costs in the years to come.

Our main marketing tool remains the 7,000+ individuals on our e-mailing list – all of whom are people who have previously bought tickets to see a performance at the Plaza. This group is emailed every month with details of the shows coming up, and this is proving extremely effective. Percentage occupancy at performances – both RAODS and non-RAODS – is averaging close to 90% with many 100% sellouts. The quality of our shows is obviously part and parcel of this, and I would not dispute the claim made for one of them ( Into The Woods ) that it made use of a greater number and variety of special effects than any other amateur show in the area in recent years. For which particular thanks are due to a key member of our Technical team – Mr Chris Moses.

OBJECTIVES

As set out in the Constitution of the CIO:

The object of RAODS is to educate the public in the dramatic and operatic arts, to further the development of public appreciation and taste in the said arts and to assist and further such charitable institutions and charitable purposes as the Committee shall from time to time determine.

Re the final objective, it was agreed that each year’s pantomime will support one or more local charities - this began (very successfully) in January 2025 , continued in January 2026 and will happen again in January 2027.

PUBLIC BENEFIT

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

RAOD’s governing document comprises the Constitution and Directives of the Society, which has been established as a Charitable Incorporated Organisation (CIO).

Trustees

Trustees are elected annually at the AGM. There are between 9 and 14 trustees at any one time. After serving for 5 years in one or more roles an individual must stand down but is eligible for re-election after 1 year.

continued...

Page 3

Trustees who served during the year are:

NAME ROLE Neil Alan Gwynne Chair Simon Parsonage Treasurer Jane Russell Secretary Alan Paul Rimmer Vice Chair Paul Sheppard Green Artistic director Bryan Bolton Business manager Sandra Kerrell FOH manager Carlton Douglas Technical manager Resigned 2 October 2025 Barry Young Estates manager Caroline Egg Trustee Lisa Holmes Trustee Lynette Butcher Trustee Appointed 2 October 2025 Martin Vines Trustee Resigned 13 June 2025

Key management remuneration

No members of the key management personnel were paid remuneration during the year.

FINANCIAL REVIEW

This was the first full year of activity since the major stage work carried out last year, the theatre having been closed last year for the six months between July and November 2024.

The total unrestricted income for the year was £397,767 (2025: £261,430). Of this, £178,854 came from Box Office for RAODs own productions, £122,098 from external bought in shows and £68,809 from Front of House income.

In addition to the direct costs of RAODS own produced productions of £72,176, other show costs of £70,873 and Front of House costs of £29,897 there were overhead costs totalling £138,497, of which building maintenance costs at £37,497 was the largest.

In April 2024 RAODS formed a production subsidiary called RAODS Production Company Limited. RAODs entered into an agreement with the company for it to open, run and close all of the RAODS internal productions and thus enable them to claim Theatre Tax Relief (TTR) on the eligible costs. The value in the current year is £30,587 (last year £14,340)

The overall effect on the year is a surplus after depreciation of £48,486 (last year deficit £9,457).

Reserves

The trustees consider unrestricted funds should be sufficient to cover at least 3 months expenditure (excluding show expenses). Unrestricted general fund reserves on 31st March 2026 were £79,354 which is above the minimum level set by the Trustees.

Future Plans

The current Business Plan for RAODS and the Plaza covers the period 2026 to 2046 and will be reviewed/updated every five years (next review is due in 2030). During the plan period there will be centenary celebrations for both the Plaza (2031) and RAODS (2034).

The Business Plan includes three prioritised lists of ‘project’ expenditure (i.e. capital investments re infrastructure and/or equipment). Each list is for a different level of spend (up to £20k, £20k-£100k, £100k+). Given the improvements made in recent years, no plans for substantial capital spend are due to take place before autumn 2027. Beyond that the three priorities will be solar panels on our workshop, replacing the emergency lights inverter, and installing powered lighting bars in our stage house.

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Neil Gwynne - Chair

continued...

Page 3

Independent examiner's report to the trustees of Romsey Amateur Operatic and Dramatic Society Charitable Incorporated Organisation (RAODS) ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2026.

Responsibilities and basis of report

As the charity's trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

The CIO’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Accounting Technicians.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

  1. the accounting records were not kept in accordance with section 130 of the Charities Act; or

  2. the accounts do not accord with those records; or

  3. the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Duncan Rogers MAAT Accounting Hut Romsey Hampshire SO51 8DG

Date: .............................................

Page 4

Romsey Amateur Operatic and Dramatic Society (RAODS)

Statement of Financial Activities for the Year Ended 31 March 2026

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies 2
Grants 2
Charitable activities
RAODS productions
Other shows
External services - Facility, equipment &
costume hire
Front of house
Membership Fees
Other trading activities –Car parking Income
Other income
Total
EXPENDITURE ON
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Charitable activities 6
Recovery from Production company (TTR pass-
through)
Fundraising costs
Donation of collections
Other expenditure
NET INCOME / (EXPENDITURE ) 3
Transfer of funds
NET MOVEMENT IN FUNDS
Unrestricted
funds
£
5,924
-
178,854
122,098
1,545
68,809
7,162
11,100
2,275
397,767
379,268
(30,587)
-
600
-
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Year to
31 Mar
2026
Total
funds
£
5,924
-
178,854
122,098
1,545
68,809
7,162
11,100
2,275
397,767
379,268
(30,587)
-
600
-
Year to
31 Mar
2025
Total
funds
£
7,602
310,352
121,160
57,151
2,088
46,821
10,835
7,896
7,877
571,782
284,227
(14,340)
-
1,000
7,966
349,281 349,281 278,853
1,470,750
1,519,236
48,486
-
48,486
-
-
-
-
-
48,486
-
292,929
-
1,470,750
1,519,236
48,486
1,177,821
1,470,750
292,929

The notes on pages 7 to 12 form part of these financial statements

Page 5

Romsey Amateur Operatic and Dramatic Society (RAODS)

Balance Sheet 31 March 2026

Notes
FIXED ASSETS
Tangible assets
Investments
8
9
CURRENT ASSETS
Stocks
10
Prepayments and accrued income
Amount due from Subsidiary
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
11
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT LIABILITIES
CREDITORS-bank loan falling due after one year
NET ASSETS
FUNDS
12
Unrestricted Funds
General Fund
Fixed Asset Reserve Fund
TOTAL FUNDS
Unrestricted
funds
£
1,637,574
1
2,502
15,650
30,587
41,251
89,990
(13,989)
76,001
1,713,576
(194,340)
1,519,236
Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
31.3.26
Total
funds
£
1,637,574
1
2,502
15,650
30,587
41,251
89,990
(13,989)
76,001
1,713,576
(194,340)
1,519,236
79,354
1,439,882
1,519,236
31.3.25
Total
funds
£
1,617,707
1
1,977
31,115
14,340
18,011
65,443
(14,626)
50,817
1,668,525
(197,775)
1,470,750
53,043
1,417,707
1,470,750

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

The notes on pages 7 to 12 form part of these financial statements

............................................. Neil Gwynne - Chair

Page 6

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements for the Year Ended 31 March 2026

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the CIO, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011 The financial statements have been prepared under the historical cost convention and on a going concern basis. There are no material uncertainties about the CIO’s ability to continue.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixed assets are stated at cost or valuation less depreciation. depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows: Plaza building and improvements 1% straight line Stage and lighting 15% straight line Plant and equipment 25% straight line

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow-moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Basis of Consolidation

The CIO has a subsidiary undertaking, RAODS Theatre Production Company Limited. The aggregate gross income of the CIO and its subsidiary, after elimination of Intra-group transactions, does not exceed the £1 million threshold in the Charities Act 2011 (and the Charities SORP) above which consolidated (group) financial statements are required. The trustees have therefore taken advantage of the exemption from preparing group accounts, and these financial statements present the results of the CIO as an individual entity only. A summary of the results and closing balances of the subsidiary is given in note 9.

continued...

Page 7

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements - continued for the Year Ended 31 March 2026

DONATIONS & LEGACIES
Gifts and donations
Legacies
Grants
£
Unrestricted
5,924
-
-
5,924

£
Restricted
-
-
-
-
Year to
Year to
31 Mar
to 31 Mar
2026
2025
£
£
5,924
2,602
-
5,000
-
310,352
5,924
317,954

2. DONATIONS & LEGACIES

In 2025 Grants of £310,352 were received from the Test Valley Borough Council for building works and Green Room refurbishment.

3. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2026 2025
£ £
Depreciation - owned assets 67,825 61,520
Savings Interest (152) (3,300)

4. TRUSTEES' REMUNERATION AND BENEFITS

No member of the management committee nor any person connected with them, has received or is due to receive any remuneration from the charity's funds.

Trustees' expenses

During the year Trustees did not receive any expenses for acting as a Trustee, only reimbursement of costs incurred on behalf of the charity.

5. RELATED PARTY DISCLOSURES

Trustees

During the year NIL purchases (2025: £8,714) were made from BHM Electrical Services Ltd, in which Mr B Young, a trustee, has a business interest, for work undertaken in the normal course of business . There were no outstanding invoices at the year end.

continued...

Page 8

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements - continued for the Year Ended 31 March 2026

6. CHARITABLE ACTIVITIES

Direct costs are allocated to the relevant Charitable activity. Support costs are allocated across Charitable activities in proportion to the income received.

Income
Expenditure
External share of ticket sales
Costs directly allocated
support costs:
Insurance
L&H
Phone
administration &
publicity
General expenses
backstage, maintenance
& workshop
Cleaning
Bank & card charges
Loan interest
Licences & subscriptions
bookkeeping &
Accountancy
Legal and
professional
Depreciation
Surplus for the period
from charitable activities
RAODS
productions
Other shows
costume &
equipment hire
Front of House
membership
Year to
31 Mar
2026
total

178,854
122,098
1,545
68,809
7,162
378,468
Year to
31 Mar
2025
total
238,055
-
70,873
-
-
-
70,873
72,176
-
-
29,897
-
102,073
4,539
1,300
39
1,748
182
7,808
9,768
2,798
84
3,758
391
16,799
608
174
5
234
24
1,045
5326
1,525
46
2,050
213
9,160
2
-
-
1
-
3
24,499
7,015
212
9,425
981
42,132
10,875
3,115
94
4,184
435
18,703
36
10
-
13
1
60
8,908
2,551
77
3,427
357
15,320
12,481
3,575
108
4,802
500
21,466
3,442
986
30
1,324
138
5,920
47
14
-
18
2
81
39,437
11,295
341
15,173
1,579
67,825
39,209
63,159
9,957
17,841
330
6,961
-
35,258
15,933
293
3,842-
16,112
5,071
8,741
61,520
192,144
105,231
1,036
76,054
4,803
379,268
284,227
(13,293)
16,867
509
(7,245)
2,359
(800)
(46,172)

continued...

Page 9

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements - continued for the Year Ended 31 March 2026

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted Total
funds fund funds
£ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 7,602 - 7,602
Grants - 310,352 310,352
Charitable activities
RAODS productions 121,160 - 121,160
Other shows 57,151 - 57,151
External services - Facility, equipment &
costume hire 2,088 2,088
Front of house 46,821 - 46,821
Membership fees 10,835 - 10,835
-
Other trading activities 7,896 - 7,896
Other income 7,877 - 7,877
Total 261,430 310,352 571,782
EXPENDITURE ON Charitable activities
Internal shows 157,156 - 157,156
External shows-outside bookings 55,619 55,619
External services - Facility, equipment &
costume hire 1,908 - 1,908
Bar and Kiosk 59,636 - 59,636
Subscriptions 9,908 - 9,908
Recovery from production company (14,340) - (14,340)
Fundraising costs - - -
Donation of collections 1,000 - 1,000
Other Expenditure - 7,966 7,966
Total 270,887 7,966 278,853
NET INCOME / (EXPENDITURE) (9,457) 302,386 292,929
Transfer of funds 302,386 (302,386) -
RECONCILIATION OF FUNDS
Total funds brought forward 1,177,821 - 1,177,821
TOTAL FUNDS CARRIED FORWARD 1,470,750 - 1,470,750

continued...

Page 10

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements - continued for the Year Ended 31 March 2026

8.
TANGIBLE FIXED ASSETSPlaza building Stage &
& improvements
lighting
£
£
COST
At 1 April 2025
1,416,723
326,864
Additions
46,654
41,038
At 31 March 2026
1,463,377
367,902
DEPRECIATION
At 1 April 2025
60,608
65,784
Charge for year
14,631
53,023
At 31 March 2026
75,239
118,807
NET BOOK VALUE
At 31 March 2026
1,388,138
249,095
At 31 March 2025
1,356,115
261,080
9.
INVESTMENTS
Ordinary shares of £1 each in RAODS Theatre Production Company Ltd
Plant &
equipment
Totals
£
£
8,009
1,751,596
-
87,692
8,009
1,839,288
7,497
133,889
171
67,825
7,668
201,714
341
1,637,574
512
1,617,707

2026
2025
£
£
1
1

RAODS Theatre Production Company Limited was Incorporated in England and Wales on 15[th] April 2024 and is wholly owned by RAODS.

A summary of the results and closing balances of the production company are shown below:
Turnover
80,736
Cost of sales
(111,323)
Theatre Tax relief credit
30,587
-
Current Assets
30,588
Current Liabilities
(30,587)
Net Assets
1
Share Capital and Reserves
1
10.
STOCKS
2026
£
Stocks
2,502
11.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2026
£
Accruals
10,650
Due to Subsidiary
1
Trade creditors
(262)
Other creditors
248
Bank Loan
3,352
13,989
44,739
(59,079)
14,340
-
14,341
(14,340)
1
1
2025
£
1,977
2025
£
12,400
1
-
-
2,225
14,626

continued...

Page 11

Romsey Amateur Operatic and Dramatic Society (RAODS)

Notes to the Financial Statements - continued for the Year Ended 31 March 2026

12. MOVEMENT IN FUNDS

At 1.4.25
£
Unrestricted funds
General fund
53,043
Fixed Asset reserve fund
1,417,707
Restricted Funds
-
TOTAL FUNDS
1,470,750
Net
movement
in funds
£
116,311
(67,825)
-
48,486
Transfers
between
At
funds
31.3.26
£
£
(90,000)
79,354
90,000
1,439,882
-
-
-
1,519,236

The Fixed Asset Reserve fund represents the book value of the tangible fixed assets less associated loans.

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Fixed Asset reserve fund
Restricted Funds
TOTAL FUNDS
Incoming
resources
£
397,767
-
-
397,767
Resources
Movement
expended
in funds
£
£
(281,456)
116,311
(67,825)
(67,825)
-
-
(349,281)
48,486

Comparatives for movement in funds

At 1.4.24
£
Unrestricted funds
General fund
363,755
Fixed Asset reserve fund
814,066
Restricted Funds
TOTAL FUNDS
1,177,821
Net
movement
in funds
£
52,063
(61,520)
302,386
292,929
Transfers
between
At
funds
31.3.25
£
£
(362,775)
53,043
665,161
1,417,707
(302,386)
-
-
1,470,750

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 261,430 (209,367) 52,063
Fixed Asset reserve fund - (61,520) (61,520)
Restricted Funds 310,352 (7,966) 302,386
TOTAL FUNDS 571,782 (278,853) 292,929

Page 12

Romsey Amateur Operatic and Dramatic Society (RAODS)

Detailed Statement of Financial Activities (unrestricted funds) for the Year Ended 31 March 2026

INCOME AND ENDOWMENTS
Donations and legacies
Donations (including waived expenses)
Legacies
Other trading activities
Car parking income
Charitable activities
RAODS productions
Other shows
External services - Facility, equipment & costume hire
Front of house
Membership fees
Other income
Interest received
Miscellaneous income
Gift Aid reclaimed
Advertising Income
Total incoming resources
Charitable activities
Direct costs
RAODs productions
Other shows
Front of house
Insurance
Light and heat
Telephone
Administration, advertising and publicity
General expenses
Backstage, maintenance and workshop expenses
Cleaning
Bank and credit card charges
Bank loan interest
Licenses and subscriptions
Bookkeeping and accountancy
Legal and Professional fees
Depreciation of tangible fixed assets
Other costs:
Donation of bucket collection
Total resources expended
Less: recovery from production company (TTR pass-through)
Net expenditure
Net income / (Expenditure)
Year to
31 Mar 26
£
5,924
-
5,924
11,100
178,854
122,098
1,545
68,809
7,162
378,468
152
75
1,698
350
2,275
397,767
72,176
70,873
29,897
7,808
16,799
1,045
9,160
3
42,132
18,703
60
15,320
21,466
5,920
81
67,825
600
379,868
(30,587)
349,281
48,486
Year to
31 Mar 25
£
2,602
5,000
7,602
7,896
121,160
57,151
2,088
46,821
10,835
238,055
3,300
126
4,451
-
7,877
261,430
46,346
39,209
16,813
9,957
17,841
330
6.961
-
35,258
15,933
293
3,842
16,112
5,071
8,741
61,520
1,000
285,227
(14,340)
270,887
(9,457)

This page does not form part of the statutory financial statements

Page 13