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2025-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] September 2024 Period start date To 31[st] August 2025 Period end date

Charity name: Babington House School Friends’ Association

Charity registration number: 1161086

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is to advance
the education of the pupils at Babington
House School by:
•
Developing solid effective
relationships with the school staff,
parents and others involved with the
school;
•
Engaging in activities and / or
providing facilities or equipment
which support the advancement and
development of pupils who attend
Babington House School.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 For the year ended 31 August 2025, the
charity has continued to look at ways to
raise money towards its purpose. These
included the Summer Fair and Christmas
Fair. The school shop continued to operate
in the year, selling second-hand school
uniforms.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 As a registered charity, all the Trustees
were aware of their responsibility. They
familiarised themselves with the guidance
issued by the Charity Commission. The
guidance was considered and referred to
throughout the year when considering
activities and donations.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 During the academic year, a meeting is
held to identify possible projects and/or
equipment for the Association to fund with
teacher representation. All are considered
for their appropriateness and viability; and
assessed against the objectives of the
Associations Constitution.
Once assessed, the Trustees approve the
proposal(s) for funding.
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 There are no paid employees of the
Association. All Trustees, members and
helpers provide their time for free. All the
fundraising events, including the running of
the school shop, are reliant upon the
contribution of volunteers, as well as, the
support of the school and families of the
pupils.
For large events, a sub-committee is
created and it is this group who work to
arrange these events.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The income this year was higher than
recent years due to running larger events
for the Playground project.
The Christmas Fair and Summer Fair were
the biggest events for the year raising
£9,406 and £2,353, respectively.
The school shop continued to trade during
the year by selling second hand uniform.
The sales totalled £4116, which is a
similar amount to the previous year.
The association was able to continue to
obtain some funds from Quiz Night, Bingo
Night and Christmas cards.
During the year, the Association continued
to pay for the rental of a school minibus at
a cost of £5,772.
In the previous year, we had an accrued
liability of £48,444, reserved for the
Playground project. This was paid off in
current year with an additional £10,590
approved for a subsequent phase of the
project. In addition, £25,000 was
contributed to Tiered Seating at the school.
The playground project and tiered seating
have made a big difference to the school,
and it has been a great achievement of the
charity to commit funds to these projects.
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
Achievements against
objectives set		 Para 1.41 The completion of the Playground project
and tiered seat were the main highlights of
the year. All the events held were
successful and helped in raising funds.
Performance of fundraising
activities against objectives
set		 Para 1.41 The activities carried out in the year
performed successfully against the
objectives.
Investment performance
against objectives		 Para 1.41 Not Applicable
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 At the end of the year the Association had
funds totalling £15,252.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Association should hold a minimum
sum in reserve at the start of each school
year to ensure that the costs to deliver the
main fundraising events during the year are
covered before any income is received
from these events.
Amount of reserves held Para 1.22 £5,000 minimum
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The Association principal source of funding
is from the selling of donated second-hand
school uniforms, donations from the parents
of the children who attend the school and
events / activities organised by the
Association.
BHSFA also receives a subscription
payment from parents which is part of the
school fee.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Association does not invest, and any
interest earned is as result of money held in
bank accounts.
A description of the principal
risks facing the charity		 Para 1.46 The principal risk facing the charity is
limited volunteering support from the school
and from the parents/guardians/carers of
the school. The success of the Association
is dependent on the individuals who
volunteer their time to attend meetings, run
events, and manage the Association.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 All members of the Committee are elected
by the members of the Association at the
Annual General Meeting, which is held at
the start of every school year.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 On average, members of the governing
committee serve for more than one
academic year and therefore have
experience in the position. When new
members are elected, a full handover is
carried out with the person vacating the
position.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Association is managed by an elected
committee, consisting of Chairperson, Vice
Chairperson, Treasurer and a Secretary.
Relationship with any
related parties		 Para 1.51 The Association works closely with
Babington House School and the staff who
work at the school. There are a number of
Association committee meetings held each
year, and the school is represented at
these meetings at least termly by at least
one member of staff.
The meetings are also attended by Form
Representatives and other parent
volunteers, where required.
Other

Reference and Administrative details

Charity name Babington House School Friends Association
Other name the charity uses Babington House PTA, BHSFA
Registered charity number 1161086

Charity’s principal address

Babington House School Grange Drive Chislehurst BR7 5ES

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Shannon Lee Chair Appointed Sep2024
LindsayJackson Vice-Chair Appointed Sep2024
Ruth Mead-
Wellings		 Secretary Appointed Sep 2024
Vivek Gupta Treasurer Appointed Sep2024
Viktorija Issac Trustee Appointed Sep2024
Claire Tyler Trustee Appointed Sep2024
Julia Taylor Trustee Appointed Sep2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 Not applicable
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 Not applicable
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 Not applicable

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Vivek Gupta Position (eg Secretary, Treasurer Chair, etc) Date 8-May-2026

Babington House Friends Association Babington House Friends Association Babington House Friends Association Babington House Friends Association Babington House Friends Association 1161086 1161086 CC16a
Receipts andpayments accounts
For the period
from		 01/09/2024 To 31/08/2025
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations including School
Subscription		 16,144 - - 16,144 20,078
Interest on Accounts 528 - - 528 924
Fundraisingactivities 24,746 - - 24,746 43,106
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 41,418 - - 41,418 64,109
A2 Asset and investment
sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 41,418 - - 41,418 64,109
A3 Payments
Cost of Goods for Fundraising 6,762 - - 6,762 1,328
OperatingExpenses for Fundraising 30,124 - - 30,124 22,117
Separate Material Expense Item 25,000 - - 25,000 48,444
Other - - - - 671
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
**Sub total ** 61,886 - - 61,886 72,560
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Totalpayments 61,886 - - 61,886 72,560
Net of receipts/(payments) - 20,468 - - - 20,468 - 8,451
A5 Transfers between funds - - - - -
A6 Cash funds lastyear end 35,720 - - 35,720 44,171
Cash funds thisyear end 15,252 - - 15,252 35,720

Section B Statement of assets and liabilities at the end of the period

Categories Details Details Details Unrestricted
funds		 Restricted
funds		 Endowment
funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Business Accounts 14,972 - -
Treasurer Cash on Hand 180 - -
Cash Account 100 - -
Total cash funds 15,252 - -
(agree balances w ith receipts and payments
account(s))		 OK OK
Unrestricted
funds		 Restricted
funds		 Endowment
funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Due from School 1,131 - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 - -
- -
- -
- -
- -
- -
- -
- -
- -
Details Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
B5 Liabilities -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval
Vivek Gupta 08-May-26