2024-08-31-accounts - Babington House School Friends' Association

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Trustees’ Annual Report for the period

From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date

Charity name: Babington House School Friends’ Association

Charity registration number: 1161086

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is to advance the education of the pupils at Babington House School by: • Developing solid effective relationships with the school staff, parents and others involved with the school; • Engaging in activities and / or providing facilities or equipment which support the advancement and development of pupils who attend Babington House School.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	For the year ended 31 August 2024, the charity has continued to look at ways to raise money towards its purpose. These included the Summer Ball and Christmas Fair. The school shop continued to operate in the year, selling second-hand school uniforms.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	As a registered charity, all the Trustees were aware of their responsibility. They familiarised themselves with the guidance issued by the Charity Commission. The guidance was considered and referred to throughout the year when considering activities and donations.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	During the academic year, a meeting is held to identify possible projects and/or equipment for the Association to fund with teacher representation. All are considered for their appropriateness and viability; and assessed against the objectives of the Associations Constitution. Once assessed, the Trustees approve the proposal(s) for funding.
	Para 1.38	n/a

Policy on social investment including program related investment
Contribution made by volunteers	Para 1.38	There are no paid employees of the Association. All Trustees, members and helpers provide their time for free. All the fundraising events, including the running of the school shop, are reliant upon the contribution of volunteers, as well as, the support of the school and families of the pupils. For large events, a sub-committee is created and it is this group who work to arrange these events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The income this year was higher than recent years due to running larger events for the Playground project. The May Ball and Christmas Fair were the biggest events for the year raising £13,140 and £4,786, respectively. The school shop continued to trade during the year by selling second hand uniform. The sales totalled £4,421, which is slightly lower than previous year. The association was able to continue to obtain some funds from Christmas cards and the Summer Fair. During the year, the Association continued to pay for the rental of a school minibus at a cost of £5,774. The biggest commitment for the year was the Playground project. A total of £48,444 was approved for this project. This is a shown as liability as payments will be made in the FY 2024-25. The playground project will make a great difference to the school and it is a great achievement of the charity to commit funds to a large project.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The commitment to Playground project was the highlight of the year. The events held were successful and helped in raising funds to commence this project.


Performance of fundraising activities against objectives set	Para 1.41	The activities carried out in the year performed successfully against the objectives.
Investment performance against objectives	Para 1.41	Not Applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the year the Association had funds totalling £84,063.05.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Association should hold a minimum sum in reserve at the start of each school year to ensure that the costs to deliver the main fundraising events during the year are covered before any income is received from these events.
Amount of reserves held	Para 1.22	£5,000 minimum
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Association principal source of funding is from the selling of donated second-hand school uniforms, donations from the parents of the children who attend the school and events / activities organised by the Association. BHSFA also receives a subscription payment from parents which is part of the school fee.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Association does not invest, and any interest earned is as result of money held in bank accounts.
A description of the principal risks facing the charity	Para 1.46	The principal risk facing the charity is limited volunteering support from the school and from the parents/guardians/carers of the school. The success of the Association is dependent on the individuals who volunteer their time to attend meetings, run events, and manage the Association.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All members of the Committee are elected by the members of the Association at the Annual General Meeting, which is held at the start of every school year.
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	On average, members of the governing committee serve for more than one academic year and therefore have experience in the position. When new members are elected, a full handover is carried out with the person vacating the position.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Association is managed by an elected committee, consisting of Chairperson, Deputy Chairperson, Treasurer and a Secretary.
Relationship with any related parties	Para 1.51	The Association works closely with Babington House School and the staff who work at the school. There are a number of Association committee meetings held each year, and the school is represented at these meetings by at least one member of staff. The meetings are also attended by Form Representatives and other parent volunteers, where required.
Other

Reference and Administrative details

Charity name	Babington House School Friends Association
Other name the charity uses	Babington House PTA, BHSFA
Registered charity number	1161086
Charity’s principal address	Babington House School Grange Drive Chislehurst BR7 5ES

Names of the charity trustees who manage the charity

	1 2	Trustee name	Office (if any)	Dates acted if not for whole year
		Erin Kuglin	Chair	Stood down May2024
		Cath Wolford	Treasurer	Stood down May2024
		A temporary committee made up of the following individuals was put in place in May 2024 and formally elected at the Annual General Meeting in September 2024.
1 1 1 1 1 1 1 1 1 1 2	3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0	Shannon Lee	Co-Chair	Appointed Sep2024
		LindsayJackson	Co-Chair	Appointed Sep2024
		Ruth Mead- Wellings	Secretary	Appointed Sep 2024
		Vivek Gupta	Treasurer	Appointed Sep2024
		Viktorija Issac	Trustee	Appointed Sep2024
		Claire Tyler	Trustee	Appointed Sep2024
		Julia Taylor	Trustee	Appointed Sep2024

	1 2	Trustee name	Office (if any)	Dates acted if not for whole year
		Erin Kuglin	Chair	Stood down May2024
		Cath Wolford	Treasurer	Stood down May2024
		A temporary committee made up of the following individuals was put in place in May 2024 and formally elected at the Annual General Meeting in September 2024.
1 1 1 1 1 1 1 1 1 1 2	3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0	Shannon Lee	Co-Chair	Appointed Sep2024
		LindsayJackson	Co-Chair	Appointed Sep2024
		Ruth Mead- Wellings	Secretary	Appointed Sep 2024
		Vivek Gupta	Treasurer	Appointed Sep2024
		Viktorija Issac	Trustee	Appointed Sep2024
		Claire Tyler	Trustee	Appointed Sep2024
		Julia Taylor	Trustee	Appointed Sep2024

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

	Vivek Gupta
	Treasurer
	23/06/2025
	23/06/2025

Babington House Friends Association 1161086 Receipts and payments accounts CC16a 01/09/2023 31/08/2024 For the period To from

Section A Receipts and payments	Section A Receipts and payments	Restricted funds to the nearest £ - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - -	Total funds to the nearest £ 20,078 924 43,106 - - - - - 64,109 -
A1 Receipts	Unrestricted funds to the nearest £ 20,078 924 43,106 - - - - - 64,109 -				Last year to the nearest £
Donations and Legacies	20,078				19,313
Investments	924				274
Charitable Activities	43,106				20,518
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	64,109				40,105

A2 Asset and investment sales, (see table).
	-	-	-	-

	-	-	-	-	-
*Sub total*	-	-	-	-	-

*Total receipts*	64,109	-	-	64,109		40,105

A3 Payments	1,328 22,117 48,444 671 - - - - - 72,560 - - -	- - - - - - - - - - - - -	- - - - - - - - - - - - -	1,328 22,117 48,444 671 - - - - - 72,560 - - -
Raising Funds	1,328				9,621
Charitable Activities	22,117				35,368
Separate Material Expense Item	48,444				-
Other	671				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*	72,560				44,989

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
*Sub total*	-	-	-	-	-

	*Total payments*	72,560	-	-	72,560	44,989

	*Net of receipts/(payments)*	-8451	-	-	-8,451	- 4,884
A5	Transfers between funds
		-	-	-	-	-
A6	Cash funds last year end
		44,171	-	-	44,171	49,055
	*Cash funds this year end*	35,720	-	-	35,720	44,171

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted funds Endowment funds funds Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds Business Accounts 83,884 - - Treasurer Cash on Hand 180 - - Cash Account 100 - - Total cash funds 84,163 - - (agree balances with receipts and payments account(s)) Agreement Error OK OK Unrestricted Restricted funds Endowment funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets Due from School -

B3 Investment assets

Fund to which asset Current value Cost (optional) Details belongs (optional) - - - -

B4 Assets retained for the charity’s own use

B5 Liabilities

Details Details Playground Project	Fund to which asset belongs Fund to which liability relates 48,444	Cost (optional) - - - - - - - - - Amount due (optional) - - - - -	Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
Playground Project	48,444	-
		-
		-
		-
		-

Signed by one or two trustees on behalf of all the trustees

Signature	Print Name Vivek Gupta	Date of approval
	Vivek Gupta	23/06/2025