2024-06-30-accounts

Trustees’ Annual Report for the period

From 01/07/2023 Period start date To 30/06/2024 Period end date

Charity name: Exeter Pride

Charity registration number: 1161062

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote human rights, justice, and equality and diversity for the public benefit and in particular the elimination of discrimination and oppression on the grounds of sexual orientation or gender identity and expression, including in particular but not exclusively by: • Promoting the history and culture of lesbian, gay, bisexual, and trans people together with other people of queer identities (LGBT+). In particular we celebrate and remember our communities’ global tradition of resistance to societal oppression, a tradition that is epitomised and symbolised by the 1969 Stonewall Rebellion, which led to the global Pride movement; • Raising the awareness of the public with regard to all aspects of discrimination in society and issues and difficulties affecting the lives of lesbian, gay, bisexual and trans (LGBT) people; • Cultivating a sentiment in favour of equality and diversity in particular through celebrating the diversity of LGBT communities • Advancing education in LGBT+ history, culture, arts and well-being, and in equality and diversity whether by signposting to other organisations or services or producing materials; • Producing publications, lectures, workshops, media and other means of communication; • Staging an annual LGBT+ festival, and other events, that actively promote, develop, and showcase queer artists.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activity that Exeter Pride undertakes is to deliver a Pride March and Event which raises awareness of LGBTQIA+ individuals, issues and successes across the City of Exeter. This is deep rooted in activism and protest with the aim of advancing LGBTQIA+ equality. The Committee works hard to keep pride free to all through fundraising throughout the year and developing sponsorship agreements with local businesses. Where possible, Exeter Pride joins forces with

		other organisations that share our aims and purposes for the wider benefit of the LGBTQIA+ community in Exeter.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have complied with the duty in Section 4 of the 2006 Charities Act to have due regard to guidance published by the Charity Commission regarding public benefit. We promote human rights, justice and equality and diversity for the public benefit by: • Organising activities to meet the needs of the LGBTQIA+ community in Exeter for their involvement and personal development • Showcasing LGBTQIA+ people, organisations and community through our events, communications and partnerships. • Taking positive measures to encourage and build community cohesion which respects and celebrates the diverse LGBTQIA+ community of Exeter and the wider county of Devon by creating an environment in which individuals are free from discrimination, harassment and intimidation through Exeter Pride events and activities. • Clearly communicating the Exeter Pride values and code of conduct expected of all members of Exeter Pride.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	Exeter Pride could not operate without the dedication of supportive volunteers. During Exeter Pride 2024 as well as the committed participation of a dedicated volunteer committee and Trustees, around 80 volunteers supported the running of Exeter Pride 2024.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Exeter Pride was delighted to bring pack the Pride March and wider event. Exeter Pride 2024 took place on Saturday 11 May 2024 across Northernhay Gardens and the Exeter Phoenix. Following the cancellation of Exeter Pride in 2023, we were delighted to ensure that the March grew larger than 2022 and contained more community groups. Pride also moved from the Rougemont Gardens to Northernhay Gardens allowing us to provide over 50 food, drink, community and small business with pitches in our Marketplace making it more vibrant. The majority of the workshops, entertainment and other areas were hosted in the Exeter Phoenix this year. There were collage, singing, dance and drawing workshops (all of which got good feedback from attendees) as well as a family zone and youth zone. The family zone (facilitated by local charity Intercom) was really popular and in the end the space wasn’t large enough for everyone who wanted to come! We also had some amazing music including from local LGBT+ choir Spectrum and a Drag Competition which involved amazing death drops! In addition, during 2023/24, Exeter Pride received National Lottery Funding to support a “Fifteen Years of Pride” Heritage Project to celebrate our 15 year anniversary. Pride has created an audio visual archive about the history of Exeter Pride through publicly donated photos and film as well as newly recorded interviews with organisers and attendees. These were used to create the short film ‘ 15 Years of Protest’ which explores the history of Exeter Pride and shows why it is just as vital today as when it first began. Exeter Pride were lucky enough to be able to premiere the film as part of the Come As You Festival at Exeter Phoenix this year, and also screen it at Exeter Pride. The audio-visual archive will be completed by October 2024 and along with the film will be available for free on our website. Exeter Pride also completed a rebrand with the help of local graphic artists. The brand is now rooted in our history as a protest movement. Our logo was redesigned to be more representative of Exeter and inspired by the three towers in the Exeter coat of arms and inspired with a rainbow to represent the Pride Flag. We have also launched a new website and popular merchandise including our “Alan the Bear” which have proved popular during Fundraising events. Exeter Pride received £17,350 in Sponsorship from both long-term supporters, but lots of new supporters for 2024. Following feedback from Pride attendees about ethical concerns

regarding a small number of sponsors during 2024, the Committee committed to develop an Ethical Sponsorship Policy ahead of Exeter Pride 2025.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The main objective for Exeter Pride during 2024 was to return to delivering a Pride March and Event following the unfortunate cancellation during 2023. This required the Committee and Trustees to focus on the following key objectives: • Recruitment and retention of volunteers including key roles on the Exeter Pride Committee • Delivery of improved approach to Health and Safety management, including working closely with the Exeter Safety Advisory Group • Raising funds to support the delivery of Exeter Pride 2024 • Delivery of the National Lottery funded Heritage Project.
Performance of fundraising activities against objectives set	Para 1.41	Exeter Pride received £17,350 in Sponsorship from both long-term supporters, but lots of new supporters for 2024.
Investment performance against objectives	Para 1.41	N/A
Other
Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Started on minimum funds, have returned EP back to a secure financial position with policies and safeguards in place to secure its future.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The reserves policy is designed to: • Provide financial stability and the means for the development of the charity’s activities. • Mitigate financial risks such as a sudden drop in income, unexpected expenditure, or to take advantage of unexpected opportunities. • Ensure there is sufficient cash flow to meet working capital requirements, including the annual protest march.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	During 2024, the principal sources of funding for Exeter Pride included: • Sponsorship • Fundraising and Donations • Sales of merchandise
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	The Trustee Board is responsible for ensuring that Exeter Pride has a robust approach to the management of opportunities and risks. The Trustees believe that all major risks are appropriately addressed. The principal risks facing Exeter Pride include, but are not limited to: • Finances – The Board of Trustees must ensure that the charity remains a going concern and therefore ensure that there are enough funds to deliver the main activities for the Charity each year seeking to ensure there are appropriate reserves to support the longevity of the Charity. • Safeguarding and Health and Safety – delivering a large scale event that is open to the public, including children and vulnerable adults requires appropriate policies, procedures and controls in place.
Other
Structure, Governance and Management
Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution
How is the charity constituted?	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Exeter Pride Constitution governs the selection of Trustees. The membership of Exeter Pride elects the officers and other Trustees which shall consist of not fewer than 3 and not more than 12 at a General Meeting. In addition, the Trustees may appoint a person who is willing to act as a Trustee, or Officer. Each of the trustees shall retire with effect from the conclusion of the annual general meeting four years after their appointment, but shall be eligible for re-election at that annual general meeting No-one may be elected a Trustee or an officer at any annual general meeting unless prior to the meeting the charity is given a notice that: • is signed by a member entitled to vote at the meeting;

•	states the member’s intention to propose the
	appointment of a person as a trustee or as an
	officer;
•	is signed by the person who is to be
	proposed to show their willingness to be
	appointed.
•	Nominations for election should be indicated
	in writing to the outgoing secretary to be
	received not less than 21 days before the
	General Meeting.
All	Trustees are required to undertake a DBS
Check.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Exeter Pride has effective onboarding and induction procedures for its Trustees and other volunteers. This includes a comprehensive Induction Checklist that also covers key policies and procedures including: • Safeguarding Policy and Code of Conduct • GDPR Policy and Training and Privacy Policy • Whistleblowing Policy • Exeter Pride Constitution • Our Values, Mission Statement and Code of Conduct • Overview of our Finance Policies including Cash Handling • Requirement for a DBS Check (Trustee and Committee Members) • Requirement to complete our Register of Interests (Trustee and Committee Members) • Committee Operating Procedure (Trustee and Committee Members) • Induction Meeting with the Chair or other Committee member including going through their role description We also direct Trustees to key materials from the Charity Commission including the Essential Trustee, Decision Making for Charity Trustees and Conflicts of interest.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Exeter Pride as a Charity is made up of a Committee of volunteers which include: • Chair • Secretary • Treasurer • Event Director • Volunteer Coordinator • Entertainment Coordinator • Sponsorship Coordinator • Fundraising Coordinator • Phoenix Coordinator • Marketplace Coordinator • Health and Safety Coordinator • Site Coordinator • Communications Coordinator • Trustees (without Portfolio)

		Several of the Committee Members are also Trustees of the Charity. Where necessary, the Trustee Board will meet separately as the Board. Wherever a decision is required by Trustees, this is appropriately recorded. Below the Committee are several working groups made up of other non-committee volunteers who support various aspects of Pride’s work, supervised by a member of the Committee. The main Exeter Pride event is also supported by c. 80 other volunteers who support the running of the main Pride Event and receive training and support from the Community Coordinator in advance of the Pride event. Exeter Pride is a member of UK Pride Organisers Network (UKPON) and Consortium Network of LGBT Organisations.
Relationship with any related parties	Para 1.51	Exter Pride maintains close relationships with other LGBT organisations that operate in Exeter, Devon and the wider South West including, but not limited to: • Intercom Trust • Out There Queer Festival • South West Prides including, Exmouth, Taunton and Plymouth
Other

Reference and Administrative details

Charity name	Exeter Pride
Other name the charity uses	N/A
Registered charity number	1161062
Charity’s principal address	Exeter Phoenix, Bradninch Place, Gandy Street, Exeter EX4 3LS

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Dale Austin	Treasurer	17/08/2023 ongoing
	Katie Ronaldson	Chair
	Tamsin Scott (Stradling)	Secretary
	Jaxon Smith	Secretary
	Alan Quick	Trustee
	Mark Evans	Trustee

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Financial	Tripple Bottom Line	The Enterprise Centre University Drive, Norwich, NR4 7TJ
Name of chief executive or names of senior staff members (Optional information)
N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)	Signature(s)
			:
		__——
Full name(s)	Full name(s)Dale Austin	Dale Austin		Alan Quick
Position (eg	Treasurer			Trustee/Founder
Secretary, Chair, etc)
Date24/02/2025	24/02/2025

		Exeter Pride						1161062	1161062
		Receipts andpayments accounts									CC16a
For the period from ~~rr~~			For the period	01/07/2023			To		30/06/2024
Section A Receipts and payments
		Unrestricted funds		Restricted funds	Restricted		Endowment funds		Total funds		Last year
		to the nearest £	to the nearest	to the nearest £	to the nearest £		to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Events				-	-		-		-		-
Fundraising/Donations		6,935					-		6,935		9,976
Grants/FundingBids		500		-	-		-		500
Merchandise Sales		1,657		-	-		-		1,657
Publicity				-	-		-		-
Sponsorship		16,850							16,850		4,035
Stallholder Payments		2,976		-	-		-		2,976
Gift Aid		711		-	-		-		711
Bank interest		46		-	-		-		46		6
Sub total(Gross income for AR)	AR)	29,675		-	-		-		29,675		14,016
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 29,675 - - 29,675 14,016 ~~—————~~
A3 Payments
Core RunningCosts		3,040		-	-		-		3,040		40
Entertainment				-	-		-		-
Events				-	-		-		-
FamilyZone				-	-		-		-
Fundraising				-	-		-		-
Insurance		1,634		-	-		-		1,634		168
Merchandise		4,084		-	-		-		4,084
Parade		12,233		3,428					15,661		2,948
Publicity		-		159					159
Stalls		-							-
Venue									-
Volunteers				72	72				72		-
Workshops				-	-		-		-
Bank charges		36							36
Computer Costs		628		334					962		146
				-	-		-		-
**Sub total **		21,655		3,994			-		25,649		3,302
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 21,655 3,994 - 25,649 3,302 ~~———=—~~
Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end	8,020 - 3,994 - 4,026 10,714 - - - - - 11,604 9,446 - 21,050 10,336 19,624 5,452 - 25,076 21,050 ~~SSSS=~~

CCXX R1 accounts (SS)

17/02/2025

1

Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted		Endowment
Categories	Details		funds	funds		funds
			to nearest £	to nearest £		to nearest £
B1 Cash funds	19,624 - 19,624 Total cash funds Total cash funds ~~—= ~~			5,452 - - - - - 5,452 - ~~==~~
	(agree balances with receipts and payments	(agree balances with receipts and payments
	account(s))		OK	OK		OK
			Unrestricted	Restricted		Endowment
			funds	funds		funds
	Details		to nearest £	to nearest £		to nearest £
B2 Other monetary assets	- - - 1,696 - - - - - - - - - - - - - Money Owed - VAT Debtors Money Owed - Gift Aid None Stock ~~=====~~
	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
B3 Investment assets	- - - - - - - - - - None ~~===~~
	Details		Fund to which asset belongs	Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use	- - - - - - - - - - - - - - - - - - None ~~aq~~
			Fund to which	Amount due		When due
	Details		liability relates	(optional)		(optional)
Signed by one or two trustees on behalf of all the trustees B5 Liabilities CCXX R2 accounts (SS)	- - - - - Date of approval Print Name Dale Austin Signature Suppliers Owed 2 17/02/2025 20/02/2025 ~~=~~

CCXX R2 accounts (SS)

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/	Exeter Pride
members of
On accounts for the year		Charity no
ended	30thJune 2024	(if any)	1161062
Set out on pages	Pages 1 to 2 Headed: Section A Receipts and payments, Section B
	Statement of assets and liabilities at the end of the period

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30[th] June 2024.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 17/02/2025 Signed: Name: Peter Ellington FAIA Relevant professional Peter Ellington is practicing member of the Association of International qualification(s) or body Accountants. (if any): Address: Triple Bottom Line Accounting Limited, The Enterprise Centre, University of East Anglia, Norwich NR4 7TJ

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of The books and records for Exeter Pride are maintained to a high standard, and any items that the all supporting receipts and bank records were presented in an easily accessible examiner wishes to and neat order. disclose .

There are no significant matters to report.

2

October 2018

IER