## **Trustees’ Annual Report for the period** ## **From 01/07/2023 Period start date To 30/06/2024 Period end date** ## **Charity name: Exeter Pride** ## **Charity registration number: 1161062** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote human rights, justice, and equality
and diversity for the public benefit and in
particular the elimination of discrimination and
oppression on the grounds of sexual orientation
or gender identity and expression, including in
particular but not exclusively by:
•
Promoting the history and culture of lesbian,
gay, bisexual, and trans people together with
other people of queer identities (LGBT+). In
particular we celebrate and remember our
communities’ global tradition of resistance to
societal oppression, a tradition that is
epitomised and symbolised by the 1969
Stonewall Rebellion, which led to the global
Pride movement;
•
Raising the awareness of the public with
regard to all aspects of discrimination in
society and issues and difficulties affecting
the lives of lesbian, gay, bisexual and trans
(LGBT) people;
•
Cultivating a sentiment in favour of equality
and diversity in particular through celebrating
the diversity of LGBT communities
•
Advancing education in LGBT+ history,
culture, arts and well-being, and in equality
and diversity whether by signposting to other
organisations or services or producing
materials;
•
Producing publications, lectures, workshops,
media and other means of communication;
•
Staging an annual LGBT+ festival, and other
events, that actively promote, develop, and
showcase queer artists.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activity that Exeter Pride undertakes is
to deliver a Pride March and Event which raises
awareness of LGBTQIA+ individuals, issues and
successes across the City of Exeter. This is deep
rooted in activism and protest with the aim of
advancing LGBTQIA+ equality. The Committee
works hard to keep pride free to all through
fundraising throughout the year and developing
sponsorship agreements with local businesses.
Where possible, Exeter Pride joins forces with| |||other organisations that share our aims and
purposes for the wider benefit of the LGBTQIA+
community in Exeter.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have complied
with the duty in Section 4 of the 2006 Charities
Act to have due regard to guidance published by
the Charity Commission regarding public benefit.
We promote human rights, justice and equality
and diversity for the public benefit by:
•
Organising activities to meet the needs of
the LGBTQIA+ community in Exeter for
their
involvement
and
personal
development
•
Showcasing
LGBTQIA+
people,
organisations and community through our
events, communications and partnerships.
•
Taking positive measures to encourage and
build community cohesion which respects
and celebrates the diverse LGBTQIA+
community of Exeter and the wider county
of Devon by creating an environment in
which
individuals
are
free
from
discrimination, harassment and intimidation
through Exeter Pride events and activities.
•
Clearly communicating the Exeter Pride
values and code of conduct expected of all
members of Exeter Pride.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Exeter Pride could not operate without the
dedication of supportive volunteers. During
Exeter Pride 2024 as well as the committed
participation of a dedicated volunteer committee
and Trustees, around 80 volunteers supported
the running of Exeter Pride 2024.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Exeter Pride was delighted to bring pack the
Pride March and wider event. Exeter Pride 2024
took place on Saturday 11 May 2024 across
Northernhay Gardens and the Exeter Phoenix.
Following the cancellation of Exeter Pride in
2023, we were delighted to ensure that the
March grew larger than 2022 and contained
more community groups. Pride also moved from
the
Rougemont
Gardens
to
Northernhay
Gardens allowing us to provide over 50 food,
drink, community and small business with
pitches in our Marketplace making it more
vibrant.
The majority of the workshops, entertainment
and other areas were hosted in the Exeter
Phoenix this year. There were collage, singing,
dance and drawing workshops (all of which got
good feedback from attendees) as well as a
family zone and youth zone. The family zone
(facilitated by local charity Intercom) was really
popular and in the end the space wasn’t large
enough for everyone who wanted to come! We
also had some amazing music including from
local LGBT+ choir Spectrum and a Drag
Competition which involved amazing death
drops!
In addition, during 2023/24, Exeter Pride
received National Lottery Funding to support a
“Fifteen Years of Pride” Heritage Project to
celebrate our 15 year anniversary. Pride has
created an audio visual archive about the history
of Exeter Pride through publicly donated photos
and film as well as newly recorded interviews
with organisers and attendees. These were
used to create the short film ‘ 15 Years of Protest’
which explores the history of Exeter Pride and
shows why it is just as vital today as when it first
began. Exeter Pride were lucky enough to be
able to premiere the film as part of the Come As
You Festival at Exeter Phoenix this year, and
also screen it at Exeter Pride. The audio-visual
archive will be completed by October 2024 and
along with the film will be available for free on
our website.
Exeter Pride also completed a rebrand with the
help of local graphic artists. The brand is now
rooted in our history as a protest movement. Our
logo was redesigned to be more representative
of Exeter and inspired by the three towers in the
Exeter coat of arms and inspired with a rainbow
to represent the Pride Flag. We have also
launched
a
new
website
and
popular
merchandise including our “Alan the Bear” which
have proved popular during Fundraising events.
Exeter Pride received £17,350 in Sponsorship
from both long-term supporters, but lots of new
supporters for 2024. Following feedback from
Pride
attendees
about
ethical
concerns| regarding a small number of sponsors during 2024, the Committee committed to develop an Ethical Sponsorship Policy ahead of Exeter Pride 2025. **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The main objective for Exeter Pride during 2024
was to return to delivering a Pride March and
Event following the unfortunate cancellation
during 2023. This required the Committee and
Trustees to focus on the following key objectives:
•
Recruitment and retention of volunteers
including key roles on the Exeter Pride
Committee
•
Delivery of improved approach to Health
and Safety management, including
working closely with the Exeter Safety
Advisory Group
•
Raising funds to support the delivery of
Exeter Pride 2024
•
Delivery of the National Lottery funded
Heritage Project.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Exeter Pride received £17,350 in Sponsorship
from both long-term supporters, but lots of new
supporters for 2024.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Started on minimum funds, have returned EP
back to a secure financial position with policies
and safeguards in place to secure its future.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves policy is designed to:
•
Provide financial stability and the means for
the development of the charity’s activities.
•
Mitigate financial risks such as a sudden
drop in income, unexpected expenditure, or
to
take
advantage
of
unexpected
opportunities.
•
Ensure there is sufficient cash flow to meet
working capital requirements, including the
annual protest march.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|During 2024, the principal sources of funding for
Exeter Pride included:
•
Sponsorship
•
Fundraising and Donations
•
Sales of merchandise| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The Trustee Board is responsible for ensuring
that Exeter Pride has a robust approach to the
management of opportunities and risks. The
Trustees believe that all major risks are
appropriately addressed.
The principal risks facing Exeter Pride include,
but are not limited to:
•
Finances – The Board of Trustees must
ensure that the charity remains a going
concern and therefore ensure that there are
enough funds to deliver the main activities
for the Charity each year seeking to ensure
there are appropriate reserves to support
the longevity of the Charity.
•
Safeguarding and Health and Safety –
delivering a large scale event that is open
to the public, including children and
vulnerable adults requires appropriate
policies, procedures and controls in place.| |Other||| |**Structure, Governance and Management**||| |Description of charity’s
trusts:||| |Type of governing document|
Para 1.25|Constitution| |How is the charity
constituted?|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Exeter Pride Constitution governs the
selection of Trustees. The membership of Exeter
Pride elects the officers and other Trustees
which shall consist of not fewer than 3 and not
more than 12 at a General Meeting.
In addition, the Trustees may appoint a person
who is willing to act as a Trustee, or Officer.
Each of the trustees shall retire with effect from
the conclusion of the annual general meeting
four years after their appointment, but shall be
eligible for re-election at that annual general
meeting
No-one may be elected a Trustee or an officer at
any annual general meeting unless prior to the
meeting the charity is given a notice that:
•
is signed by a member entitled to vote at the
meeting;| |•|states the member’s intention to propose the| |---|---| ||appointment of a person as a trustee or as an| ||officer;| |•|is signed by the person who is to be| ||proposed to show their willingness to be| ||appointed.| |•|Nominations for election should be indicated| ||in writing to the outgoing secretary to be| ||received not less than 21 days before the| ||General Meeting.| |All|Trustees are required to undertake a DBS| |Check.|| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Exeter Pride has effective onboarding and
induction procedures for its Trustees and other
volunteers. This includes a comprehensive
Induction Checklist that also covers key policies
and procedures including:
•
Safeguarding Policy and Code of
Conduct
•
GDPR Policy and Training and Privacy
Policy
•
Whistleblowing Policy
•
Exeter Pride Constitution
•
Our Values, Mission Statement and
Code of Conduct
•
Overview
of
our Finance
Policies
including Cash Handling
•
Requirement for a DBS Check (Trustee
and Committee Members)
•
Requirement to complete our Register of
Interests
(Trustee
and
Committee
Members)
•
Committee
Operating
Procedure
(Trustee and Committee Members)
•
Induction Meeting with the Chair or other
Committee member including going
through their role description
We also direct Trustees to key materials from the
Charity Commission including the Essential
Trustee, Decision Making for Charity Trustees
and Conflicts of interest.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Exeter Pride as a Charity is made up of a
Committee of volunteers which include:
•
Chair
•
Secretary
•
Treasurer
•
Event Director
•
Volunteer Coordinator
•
Entertainment Coordinator
•
Sponsorship Coordinator
•
Fundraising Coordinator
•
Phoenix Coordinator
•
Marketplace Coordinator
•
Health and Safety Coordinator
•
Site Coordinator
•
Communications Coordinator
•
Trustees (without Portfolio)| |||Several of the Committee Members are also
Trustees of the Charity. Where necessary, the
Trustee Board will meet separately as the Board.
Wherever a decision is required by Trustees, this
is appropriately recorded.
Below the Committee are several working groups
made up of other non-committee volunteers who
support various aspects of Pride’s work,
supervised by a member of the Committee.
The main Exeter Pride event is also supported by
c. 80 other volunteers who support the running of
the main Pride Event and receive training and
support from the Community Coordinator in
advance of the Pride event.
Exeter Pride is a member of UK Pride Organisers
Network (UKPON) and Consortium Network of
LGBT Organisations.| |---|---|---| |Relationship with any
related parties|Para 1.51|Exter Pride maintains close relationships with
other LGBT organisations that operate in Exeter,
Devon and the wider South West including, but
not limited to:
•
Intercom Trust
•
Out There Queer Festival
•
South West Prides including, Exmouth,
Taunton and Plymouth| |Other||| ## **Reference and Administrative details** |Charity name|Exeter Pride| |---|---| |Other name the charity uses|N/A| |Registered charity number|1161062| |Charity’s principal address|Exeter Phoenix,
Bradninch Place,
Gandy Street,
Exeter
EX4 3LS| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---|---| ||Dale Austin|Treasurer|17/08/2023 ongoing|| ||Katie Ronaldson|Chair||| ||Tamsin Scott
(Stradling)|Secretary||| ||Jaxon Smith|Secretary||| ||Alan Quick|Trustee||| ||Mark Evans|Trustee||| – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |Financial|Tripple Bottom Line|The Enterprise Centre University Drive, Norwich, NR4 7TJ| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**|**Signature(s)**|||| |---|---|---|---|---| ||||:|| |||__——||| |**Full name(s)**|**Full name(s)**Dale Austin|Dale Austin||Alan Quick| |**Position (eg**|Treasurer|||Trustee/Founder| |**Secretary, Chair, etc)**||||| |||||| |**Date**24/02/2025|24/02/2025|||| |||**Exeter Pride**||||||**1161062**|**1161062**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Receipts andpayments accounts**|||||||||**CC16a**|| |**For the period**
**from**
~~rr~~|||**For the period**|**01/07/2023**|||**To**||**30/06/2024**|||| |**Section A Receipts and payments**||||||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**||**Last year**|| |||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Events||||**-**|**-**||**-**||**-**||**-**|| |Fundraising/Donations||**6,935**|||||**-**||**6,935**||**9,976**|| |Grants/FundingBids||**500**||**-**|**-**||**-**||**500**|||| |Merchandise Sales||**1,657**||**-**|**-**||**-**||**1,657**|||| |Publicity||||**-**|**-**||**-**||**-**|||| |Sponsorship||**16,850**|||||||**16,850**||**4,035**|| |Stallholder Payments||**2,976**||**-**|**-**||**-**||**2,976**|||| |Gift Aid||**711**||**-**|**-**||**-**||**711**|||| |Bank interest||**46**||**-**|**-**||**-**||**46**||**6**|| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_|**29,675**||**-**|**-**||**-**||**29,675**||**14,016**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**29,675**
**-**
**-**
**29,675**
**14,016**
~~—————~~||||||||||||| |**A3 Payments**||||||||||||| |Core RunningCosts||**3,040**||**-**|**-**||**-**||**3,040**||**40**|| |Entertainment||||**-**|**-**||**-**||**-**|||| |Events||||**-**|**-**||**-**||**-**|||| |FamilyZone||||**-**|**-**||**-**||**-**|||| |Fundraising||||**-**|**-**||**-**||**-**|||| |Insurance||**1,634**||**-**|**-**||**-**||**1,634**||**168**|| |Merchandise||**4,084**||**-**|**-**||**-**||**4,084**|||| |Parade||**12,233**||**3,428**|||||**15,661**||**2,948**|| |Publicity||**-**||**159**|||||**159**|||| |Stalls||**-**|||||||**-**|||| |Venue|||||||||**-**|||| |Volunteers||||**72**|**72**||||**72**||**-**|| |Workshops||||**-**|**-**||**-**||**-**|||| |Bank charges||**36**|||||||**36**|||| |Computer Costs||**628**||**334**|||||**962**||**146**|| |||||**-**|**-**||**-**||**-**|||| |**_Sub total_ **||**21,655**||**3,994**|||**-**||**25,649**||**3,302**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**21,655**
**3,994**
**-**
**25,649**
**3,302**
~~———=—~~||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**8,020**
**- 3,994**
**-**
**4,026**
**10,714**
**-**
**- -**
**-**
**-**
**11,604**
**9,446**
**-**
**21,050**
**10,336**
**19,624**
**5,452**
**- 25,076**
**21,050**
~~SSSS=~~|||||||||||| CCXX R1 accounts (SS) 17/02/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Restricted**||**Endowment**| |---|---|---|---|---|---|---| |**Categories**|**Details**||**funds**|**funds**||**funds**| ||||**to nearest £**|**to nearest £**||**to nearest £**| |**B1 Cash funds**|**19,624**
**-**
**19,624**
Total cash funds
**_Total cash funds_**
~~—= ~~|||**5,452**
**-**
**-**
**-**
**-**
**-**
**5,452**
**-**
~~==~~||| ||(agree balances with receipts and payments|(agree balances with receipts and payments||||| ||account(s))||OK|OK||OK| ||||**Unrestricted**|**Restricted**||**Endowment**| ||||**funds**|**funds**||**funds**| ||**Details**||**to nearest £**|**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**1,696**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Money Owed - VAT
Debtors
Money Owed - Gift Aid
None
Stock
~~=====~~|||||| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
None
~~===~~|||||| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
None
~~aq~~|||||| ||||**Fund to which**|**Amount due**||**When due**| ||**Details**||**liability relates**|**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
CCXX R2 accounts (SS)|**-**
**-**
**-**
**-**
**-**
Date of
approval
Print Name
Dale Austin
Signature
Suppliers Owed
2
17/02/2025
20/02/2025
~~=~~|||||| CCXX R2 accounts (SS) **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**|Exeter Pride||| |---|---|---|---| |**members of**|||| ||||| |**On accounts for the year**||**Charity no**|| |**ended**|30thJune 2024|**(if any)**|1161062| ||||| |**Set out on pages**|Pages 1 to 2 Headed: Section A Receipts and payments, Section B||| ||Statement of assets and liabilities at the end of the period||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30[th] June 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 17/02/2025 **Signed: Name:** Peter Ellington FAIA **Relevant professional** Peter Ellington is practicing member of the Association of International **qualification(s) or body** Accountants. **(if any): Address:** Triple Bottom Line Accounting Limited, The Enterprise Centre, University of East Anglia, Norwich NR4 7TJ 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** The books and records for Exeter Pride are maintained to a high standard, and **any items that the** all supporting receipts and bank records were presented in an easily accessible **examiner wishes to** and neat order. **disclose** . There are no significant matters to report. 2 **October 2018** **IER**