2021-12-31-accounts

Trustees’ Annual Report for the period

From1[st] January 2021 Period start date To 31[st] December 2021 Period end date Charity name: Community Hall of Yarmouth and District

Charity registration number: 1161047

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is the provision and maintenance of a community hall for the use of the inhabitants of Yarmouth and district without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	After the removal in July 2021 of activity restrictions, due to the Covid -19 pandemic, there was a gradual return of hiring activity and general usage. The local population is largely elderly and there has been some hesitation in returning to former activity.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees declare that they have read the Charity Commission’s guidance on public benefit and have had regard to that guidance in making decisions and exercising their powers and duties to which the guidance is relevant.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
	SORP reference
Policy on grant making	Para 1.38	The charity does not give grants.
Policy on social investment including program related investment	Para 1.38	Eremue Trading Ltd (ETL) is a subsidiary trading company of the charity, operating a licensed bar within the charity’s premises. ETL was registered (company number 09753243) in 2015 with the charity as Sole Member. ETL donates its surplus to the charity.

Contribution made by volunteers	Para 1.38	The charity is run entirely by volunteers, apart from cleaning. All management, administration, finance, hiring arrangements, and events / activities are managed by 30 volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Providing a welcoming open-to-all venue for the public benefit of the inhabitants of Yarmouth and District. Before the charity opened in 2015 the small town had no adequate venue available to the general public all the year round of appropriate size, standard and facilities for communal activities. 2. Bringing the community together, including the peripheral rural area, and so improving the quality of life of residents. This has been a particular challenge since the Covid pandemic. 3. Attracting and retaining volunteers. Only a very few volunteers have failed to return following the pandemic absence. 4. Encouraging the elderly and lonely to meet at the Hall (the recent 2021 Census showed 54% of our population were over 60 years). 5. Developing close relationships with the local Primary School, Church, Harbour Commissioners, and other local organisations. 6. Liaison with and giving discounts on hiring charges to local charities. 7. Establishing a sound financial structure and processes for the charity. 8. Maintaining and improving an old building for the public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	End of reporting period total funds £49,123, composed of: £6,657 Restricted Funds (building improvements); £42,466 Unrestricted Funds, including £16,000 Reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Para 1.22	In 2017, 18 months after the start of the new charity, the trustees resolved to begin a Reserve Fund, as recommended by the Charity Commission, even though the annual input in the first few years would be modest due to the need to concentrate on making an old building fit for purpose for the public benefit. The reasons for a Reserve Fund are to deal with unforeseen expenditure and with any serious shortfall in income. £10,000 was allocated to Reserves in 2021 as a result of grants from the national Covid Hospitality, Recreation and Leisure Scheme.
Amount of reserves held	Para 1.22	£16,000 included in the Unrestricted Funds.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Unrestricted Funds: income from hiring the premises, fundraising events, donations and from the subsidiary company ( ETL). Restricted Funds: grants towards building improvements from local charities and organisations to make the premises fit for purpose.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other
		In accordance with the CIO (General) Regulations 2012 required note by CIOs (CC16b): a) No guarantee has been given by the CIO, “where any potential liability under the guarantee is outstanding at the date of this statement of assets and liabilities”, and b) There is no “debt outstanding at the date of this statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the CIO.”

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission Association Model Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members at Annual General Meeting. Trustees later co-opted by the existing trustees stand for election at the following AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Community Hall of Yarmouth and District
Other name the charity uses	CHOYD
Registered charity number	1161047
Charity’s principal address	St James Street Yarmouth Isle of Wight PO41 0NU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Robert Arthur Stephen Cowley	Chairman
	Adrian Evans	Vice Chairman
	Janet Mary Macfarlane Harding
	John Miles Oldershaw
	BryonyOwen
	Kevin Michael Shaw

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this

falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Adrian Evans
	Vice Chairman
	27/8/22
	27/8/22

CHARITY COMMISSION FOR ENGLAND AND WAIES 1181047 CHOYD Receipts and payments accounts CC16a Forthe perlod 01-Ja￿21 To 31-Detr21 Section A Receipts and payments Unrvstrlcted fundo R•stri¢i8d fund• Endowmènt lund8 Total lunds Last y¢ar Al R•¢ Hinng ETL. LKe ETL. Subs Rostnded Fuftl5 S.S94 3.7e6 693 11.010 177 14 10 Snookerlkx FU￿ra15￿ IIKa) 14 &ftAd Broa&band Sub tot•l(Gross income lor AR) A2 A¥•et and InvMtrn•nt •010•. l•e• tabl•l. 719 174 187 16Y 24,1ri Sub tof•l 24157 28.301 A3Pa m•n Gos EinG Waier TalJbroadb8TrY arrfak Cr￿￿lMatIoS Inguianc• Lieen 1.010 432 192 lJJ10 874 IY9 192 4J7 2,838 10 1.197 59 1311 567 Aomin FuiDilUl•. FI $& Equ￿1 RepaI￿er￿lS cojnbng Webgt• Restrtyd FLnJs MI5G W¥Jlo Fu￿r¥Il¥ EwdtLYe 3J9 1.712 100 216 10.522 1,201 1CrfI 100 21$ 551 1JO 6$1 1X+ 130 Sub totsl A4 Assgt and Investment urcha86•. 8e• tabl• Sub total 9.708 10.56$ 20,196 Net of recelpts/(paym•nts) A6 TransferB between lunds A6 Caih fundB last year end Cash funds th1$ ye•rend 13,972 8.106 28.017 7.134 35,151 49.123 27.046 35.151

Section B Statement of assets and liabilities at the end of the period Cdic.IJOfi Ootail Unre8tricted lund• Re8trfct•d fund• Endowment nd fo Mr••t e Bl Cajh fund• r¢>tsi ¢•sh funds fund• Endowmont lund• th••r••t£ Dp+?jlg 83 Inv•8tm•nt M••t• Curr•nI￿rU• DcrHIl Fund tOThkh B4 A8••ts retln•d lor the ch•rfty'o ¢)wn u80 ¢0# l•pdoM Fund towhkh du• 86 Llabllhl b8haWol8U the tr￿l#e& Stynature Pfint Name Date of roval