## **Trustees’ Annual Report for the period** **From1[st] January 2021 Period start date To 31[st] December 2021 Period end date Charity name: Community Hall of Yarmouth and District** ## **Charity registration number: 1161047** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the provision
and maintenance of a community
hall for the use of the inhabitants of
Yarmouth and district without
distinction of political, religious or
other opinions, including use for: (a)
meetings, lectures and classes, (b)
other forms of recreation and
leisure-time occupation, with the
object of improving the conditions of
life for the inhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|After the removal in July 2021 of activity
restrictions, due to the Covid -19 pandemic,
there was a gradual return of hiring activity
and general usage. The local population is
largely elderly and there has been some
hesitation in returning to former activity.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees declare that they have read
the Charity Commission’s guidance on
public benefit and have had regard to that
guidance in making decisions and
exercising their powers and duties to which
the guidance is relevant.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|The charity does not give grants.| |Policy on social investment
including program related
investment|Para 1.38|Eremue Trading Ltd (ETL) is a subsidiary trading
company of the charity, operating a licensed
bar within the charity’s premises. ETL was
registered (company number 09753243) in
2015 with the charity as Sole Member. ETL
donates its surplus to the charity.| |||| |---|---|---| |Contribution made by
volunteers|Para 1.38|The charity is run entirely by volunteers,
apart from cleaning. All management,
administration, finance, hiring
arrangements, and events / activities are
managed by 30 volunteers.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Providing a welcoming open-to-all venue
for the public benefit of the inhabitants of
Yarmouth and District. Before the charity
opened in 2015 the small town had no
adequate venue available to the general
public all the year round of appropriate
size, standard and facilities for communal
activities.
2. Bringing the community together,
including the peripheral rural area, and so
improving the quality of life of residents.
This has been a particular challenge since
the Covid pandemic.
3. Attracting and retaining volunteers. Only
a very few volunteers have failed to return
following the pandemic absence.
4. Encouraging the elderly and lonely to
meet at the Hall (the recent 2021 Census
showed 54% of our population were over
60 years).
5. Developing close relationships with the
local Primary School, Church, Harbour
Commissioners, and other local
organisations.
6. Liaison with and giving discounts on
hiring charges to local charities.
7. Establishing a sound financial structure
and processes for the charity.
8. Maintaining and improving an old
building for the public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||||| |---|---|---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|End of reporting period total funds £49,123,
composed of:
£6,657 Restricted Funds (building
improvements);
£42,466 Unrestricted Funds, including
£16,000 Reserves.||| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Para 1.22|In 2017, 18 months after the
start of the new charity, the
trustees resolved to begin a
Reserve Fund, as
recommended by the Charity
Commission, even though the
annual input in the first few
years would be modest due to
the need to concentrate on
making an old building fit for
purpose for the public benefit.
The reasons for a Reserve
Fund are to deal with
unforeseen expenditure and
with any serious shortfall in
income. £10,000 was
allocated to Reserves in 2021
as a result of grants from the
national Covid Hospitality,
Recreation and Leisure
Scheme.|| |Amount of reserves held|Para 1.22|£16,000 included in the Unrestricted Funds.||| |Reasons for holding zero
reserves|Para 1.22|||| |Details of fund materially in
deficit|Para 1.24|||| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Unrestricted Funds: income from hiring
the premises, fundraising events,
donations and from the subsidiary
company ( ETL).
Restricted Funds: grants towards
building improvements from local
charities and organisations to make the
premises fit for purpose.|| |---|---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||| |A description of the principal
risks facing the charity|Para 1.46||| |Other|||| |||In accordance with the CIO (General)
Regulations 2012 required note by CIOs
(CC16b):
a) No guarantee has been given by the
CIO, “where any potential liability under the
guarantee is outstanding at the date
of this statement of assets and liabilities”,
and
b) There is no “debt outstanding at the date
of this statement of assets and liabilities
which is owed by the CIO and which is
secured by an express charge on any of
the assets of the CIO.”|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Charity Commission Association Model
Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at Annual General
Meeting. Trustees later co-opted by the
existing trustees stand for election at the
following AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Community Hall of Yarmouth and District| |---|---| |Other name the charity uses|CHOYD| |Registered charity number|1161047| |Charity’s principal address|St James Street
Yarmouth
Isle of Wight
PO41 0NU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Arthur
Stephen Cowley|Chairman||| ||Adrian Evans|Vice Chairman||| ||Janet Mary
Macfarlane
Harding|||| ||John Miles
Oldershaw|||| ||BryonyOwen|||| ||Kevin Michael
Shaw|||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Adrian Evans|| ||

Vice Chairman|| ||27/8/22|| ||27/8/22|| CHARITY COMMISSION FOR ENGLAND AND WAIES 1181047 CHOYD Receipts and payments accounts CC16a Forthe perlod 01-Ja￿21 To 31-Detr21 Section A Receipts and payments Unrvstrlcted fundo R•stri¢i8d fund• Endowmènt lund8 Total lunds Last y¢ar Al R•¢ Hinng ETL. LKe ETL. Subs Rostnded Fuftl5 S.S94 3.7e6 693 11.010 177 14 10 Snookerlkx FU￿ra15￿ IIKa) 14 &ftAd Broa&band Sub tot•l(Gross income lor AR) A2 A¥•et and InvMtrn•nt •010•. l•e• tabl•l. 719 174 187 16Y 24,1ri Sub tof•l 24157 28.301 A3Pa m•n Gos E*inG Waier TalJbroadb8TrY arrfak Cr￿￿lMatIoS Inguianc• Lieen 1.010 432 192 lJJ10 874 IY9 192 4J7 2,838 10 1.197 59 1311 567 Aomin FuiDilUl•. FI $& Equ￿1 RepaI￿er￿lS cojnbng Webgt• Restrtyd FLnJs MI5G W¥Jlo Fu￿r¥I*l¥ EwdtLYe 3J9 1.712 100 216 10.522 1,201 1CrfI 100 21$ 551 1JO 6$1 1X+ 130 Sub totsl A4 Assgt and Investment urcha86•. 8e• tabl• Sub total 9.708 10.56$ 20,196 Net of recelpts/(paym•nts) A6 TransferB between lunds A6 Caih fundB last year end Cash funds th1$ ye•rend 13,972 8.106 28.017 7.134 35,151 49.123 27.046 35.151 Section B Statement of assets and liabilities at the end of the period Cdic.IJOfi* Ootail Unre8tricted lund• Re8trfct•d fund• Endowment nd fo M*r••t e Bl Cajh fund• r¢>tsi ¢•sh funds fund• Endowmont lund• th••r••t£ Dp+?jlg 83 Inv•8tm•nt M••t• Curr•nI￿rU• DcrHIl Fund tOT*hkh B4 A8••ts ret*ln•d lor the ch•rfty'o ¢)wn u80 ¢0# l•pdoM Fund towhkh du• 86 Llabllhl b8haWol8U the tr￿l#e& Stynature Pfint Name Date of roval