2020-12-31-accounts

Trustees’ Annual Report for the period

From1[st] January 2020 Period start date To 31[st] December 2020 Period end date Charity name: Community Hall of Yarmouth and District

Charity registration number: 1161047

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is the provision and maintenance of a community hall for the use of the inhabitants of Yarmouth and district without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Our regular hirings and activities ended with the 20.3.20 Covid-19 national lockdown. In the less restricted period of 2 – 18 December 2020 there were a few hirings with Risk Assessments and Covid protocols in place to safeguard contractors, volunteers, staff and hirers. The Trustees continued to carry out their responsibilities via emails and Virtual Meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees declare that they have read the Charity Commission’s guidance on public benefit and have had regard to that guidance in making decisions and exercising their powers and duties to which the guidance is relevant.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The charity does not give grants.
	Para 1.38

Policy on social investment including program related investment		Eremue Trading Ltd (ETL) is a subsidiary trading company of the charity, operating a licensed bar within the charity’s premises. ETL was registered (company number 09753243) in 2015 with the charity as Sole Member. ETL donates its surplus, and also pays a Licence Fee for use of part of the premises, to the charity.
Contribution made by volunteers	Para 1.38	The charity is run entirely by volunteers, apart from cleaning. All management, administration, finance, hiring arrangements, and events / activities are managed by 30 volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Providing a welcoming open-to-all venue for the public benefit of the inhabitants of Yarmouth and District. Before the charity opened in 2015 the small town had no adequate venue available to the general public all the year round of appropriate size, standard and facilities for communal activities. 2. Bringing the community together, including the peripheral rural area, and so improving the quality of life of residents. 3. Attracting and retaining volunteers. 4. Encouraging the elderly and lonely to meet at the Hall (the 2011 Census showed 43% of our population were over 65 years and 38% of households were one person households). 5. Developing close relationships with the local Primary School, Church, Harbour Commissioners, and other local organisations. 6. Liaison with and giving discounts on hiring charges to local charities. 7. Establishing a sound financial structure and processes for the charity. 8. Maintaining and improving an old building for the public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	End of reporting period total funds £35,151, composed of: £7,134 Restricted Funds (building improvements); £28,017 Unrestricted Funds, including £6,000 Reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Para 1.22	In 2017, 18 months after the start of the new charity, the trustees resolved to begin a Reserve Fund, as recommended by the Charity Commission, even though the annual input in the first few years would be modest due to the need to concentrate on making an old building fit for purpose for the public benefit. The reasons for a Reserve Fund are to deal with unforeseen expenditure and with any serious shortfall in income.
Amount of reserves held	Para 1.22	£6,000 included in the Unrestricted Funds.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Unrestricted Funds: income from hiring the premises, fundraising events, donations, Licence Fee and donations from the subsidiary company ( ETL). Restricted Funds: grants towards building improvements from local charities and organisations to make the premises fit for purpose.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other
		In accordance with the CIO (General) Regulations 2012 required note by CIOs (CC16b): a) No guarantee has been given by the CIO, “where any potential liability under the guarantee is outstanding at the date of this statement of assets and liabilities”, and b) There is no “debt outstanding at the date of this statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the CIO.”

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charity Commission Association Model Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members at Annual General Meeting. Trustees later co-opted by the existing trustees stand for election at the following AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Community Hall of Yarmouth and District
Other name the charity uses	CHOYD
Registered charity number	1161047
Charity’s principal address	St James Street Yarmouth Isle of Wight PO41 0NU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Robert Arthur Stephen Cowley	Chairman
	Adrian Evans	Vice Chairman
	Janet Mary Macfarlane Harding
	John Miles Oldershaw
	BryonyOwen
	Kevin Michael Shaw

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this

falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets Additional information (optional) Names and addresses of advisers (Optional information) ~~—~~ Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ~~a~~ Exemptions from disclosure Reason for non-disclosure of key personnel details ~~Se~~ Other optional information ~~OS~~ Declarations The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Adrian Evans Position (eg Secretary, Vice Chairman Chair, etc) Date 25/10/21

CHARITY COMMISSION FOR ENGLANO AND WALES CHOYD 1161047 Receipts and payments accounts CC16a For the period frorn Perx>LI stsrt date Peiiod end dale 31-Dec-20 To 01-Jan-20 Section A Receipts and payments Unrestricted fun<ts R•strlct•d fund Endowmenr fund5 Total funds Last tothe n•or•bt tolm v•TrstÉ tothp n￿rn¥t £ A1 Recei 6,7Y8 ETL- li￿rKe ETL. Don8btyio Subs Restntted F￿d& chx8tion$ Srwkerlrxxl Fundrai Gift Broadba 5•3 1,185 513 1,185 8.050 1.596 1.335 8.0s0 12.Ng 719 719 t74 146 Sub tOtal(G￿$S income lorARJ A2 A••t and Inv•8tment 3ale¥. 20261 28.301 19,374 Sub total 20,2S1 8.050 28.301 19.374 A3Pa Gas Electnc Wa￿1 m•nt• 876 879 170 879 1.093 227 431 139¥ 457 2.635 10 1,197 457 1835 c￿an1Th￿c81oIa￿ir¥J C￿an1r• ConsumaLqes Insuran¢ Licences 1.17S 501 82 533 Admi Publioty Fumitu￿. Fi￿n0$ & Equkmmnl RepaitslRenthYals Legal 43 103 351 2,932 2S9 1,712 2Sg 1,712 ILY) 216 100 216 Website Tr81ning 216 Funds 10,522 23.420 114 Mi W8Stecdlethon 130 130 .195 Sub total 10M2 A4 A55et and Investment urchases, see t•ble Investrnent Ltchaso Sub total 9,673 10.522 20.19S 35.487 Net of rv¢wp￿{paymentsj A5 TransfeTr ￿tween funds A6 Cash funds last year end nJkh flind thi.* v•par ennl 10.578 1472 8,106 16.114 17,439 28.017 27.04S 3&151 43,159 7.134

Section B Statement of assets and liabilities at the end of the period Unre3tricted Restricted funds funds to ntrar￿ £ to n8arosf É Endowment lunds lo nojrfrst £ B1 Cash funds 28.017 7.134 Total cash funds 28.017 7.134 Unre•trlcted funds Restricted funds Endowment fundj to near8•t E Details to n•arMt £ to neareat£ Fund towhkh S•1 {OP¢k•n•ll umnt valu• lonfyl B3 Inv￿tM0nt •880ts Tr•w Lld X11 8hwt•b Unfv•trKt•d Fund tg is•t b•lon ¢urTrni v•1 Ilonil Cwl loptlon•ll B4 A888ts rntaln¢d lor th• charlty'$ own us• Fund lo whkh Amourrt du• on•1 Wh•n duo on81 Details 85 LSabllltleB Si9t*d by one or twste8s on behaw of all the In￿lee5 Date ol roval SKJnalure Print Name iu ¢CXX R2 a￿￿Trts Issi 1811012021

COMMUNITY HALL OF YARMOUTH & DISTRICT (CHOYD) FIIYANCIAL YEAR ENDED 315T DECEMBER 2020 AUDIT RF.PORT I. INTRODUCTION CI40YD ts a reg7iStcrcd charity run by truslccs that w&s fornied io run the community hall on lis acquisilion on I ' July 2015. 1 have been askL.d on behalf of the Iru8l¢¢s to undertake an 4iudil of the accounts for thc financial year ended 31 ' DL'Lem￿r 20?0. 2. SCOPTr: OF AUDIT The audil includes for examination on a lesi basis of eviden¢¢ relatinL? to Dctails of supwrting records to ¢xp¢ndilure InCu￿ed. Matchinby ol. ¢xpendilure 51alem¢nt details to invoices. Lxaminaiion of bank statLmenis and reconciliation to year end cash book. rxaminalion of spreadsheet content and LonneLiiuns between Lashlxx)k records and summary accounts. 3. FINI)INC:S (i) LxpLndilur¢ records on all invoices examined were correctly entered inlo IhL L&shbook spr¢adsheel paLIe. (li) All sprcadsheet transaction details w¢re conlaincd in thc summary of accounts. (iii) 'I'h¢ bank statemeni balance as ai 31" Deccmber 2020 of£35.151.03 supports Ihe loial year cnd Reserves inclusive of Rcslricled funds as contained in the accountingi slalement summary. 4 C()NCLUSION This audil has includ¢d for the examination of accountingF records and IhL keepingi of pn)per and adequate supportinb documenlalioii I laving? regard lo this l am ol- the view thal the records presented lo me are a truc and proper record of CHOYDS accounls for the )'e41r cnded 31, December 2020. GARETH HUGHES BA (Hon) CPFA 3RDMARCH 2021