## **Trustees’ Annual Report for the period** **From1[st] January 2020 Period start date To 31[st] December 2020 Period end date Charity name: Community Hall of Yarmouth and District** ## **Charity registration number: 1161047** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the provision
and maintenance of a community
hall for the use of the inhabitants of
Yarmouth and district without
distinction of political, religious or
other opinions, including use for: (a)
meetings, lectures and classes, (b)
other forms of recreation and
leisure-time occupation, with the
object of improving the conditions of
life for the inhabitants| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Our regular hirings and activities ended with
the 20.3.20 Covid-19 national lockdown. In the
less restricted period of 2 – 18 December 2020
there were a few hirings with Risk
Assessments and Covid protocols in place to
safeguard contractors, volunteers, staff and
hirers. The Trustees continued to carry out
their responsibilities via emails and Virtual
Meetings.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees declare that they have read
the Charity Commission’s guidance on
public benefit and have had regard to that
guidance in making decisions and
exercising their powers and duties to which
the guidance is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity does not give grants.| ||Para 1.38|| |Policy on social investment
including program related
investment||Eremue Trading Ltd (ETL) is a subsidiary trading
company of the charity, operating a licensed
bar within the charity’s premises. ETL was
registered (company number 09753243) in
2015 with the charity as Sole Member. ETL
donates its surplus, and also pays a Licence Fee
for use of part of the premises, to the charity.| |---|---|---| |Contribution made by
volunteers|Para 1.38|The charity is run entirely by volunteers,
apart from cleaning. All management,
administration, finance, hiring
arrangements, and events / activities are
managed by 30 volunteers.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Providing a welcoming open-to-all venue
for the public benefit of the inhabitants of
Yarmouth and District. Before the charity
opened in 2015 the small town had no
adequate venue available to the general
public all the year round of appropriate
size, standard and facilities for communal
activities.
2. Bringing the community together,
including the peripheral rural area, and so
improving the quality of life of residents.
3. Attracting and retaining volunteers.
4. Encouraging the elderly and lonely to
meet at the Hall (the 2011 Census showed
43% of our population were over 65 years
and 38% of households were one person
households).
5. Developing close relationships with the
local Primary School, Church, Harbour
Commissioners, and other local
organisations.
6. Liaison with and giving discounts on
hiring charges to local charities.
7. Establishing a sound financial structure
and processes for the charity.
8. Maintaining and improving an old
building for the public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||||| |---|---|---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|End of reporting period total funds £35,151,
composed of:
£7,134 Restricted Funds (building
improvements);
£28,017 Unrestricted Funds, including
£6,000 Reserves.||| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Para 1.22|In 2017, 18 months after the
start of the new charity, the
trustees resolved to begin a
Reserve Fund, as
recommended by the Charity
Commission, even though the
annual input in the first few
years would be modest due to
the need to concentrate on
making an old building fit for
purpose for the public benefit.
The reasons for a Reserve
Fund are to deal with
unforeseen expenditure and
with any serious shortfall in
income.|| |Amount of reserves held|Para 1.22|£6,000 included in the Unrestricted Funds.||| |Reasons for holding zero
reserves|Para 1.22|||| |Details of fund materially in
deficit|Para 1.24|||| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Unrestricted Funds: income from hiring
the premises, fundraising events,
donations, Licence Fee and donations
from the subsidiary company ( ETL).
Restricted Funds: grants towards
building improvements from local
charities and organisations to make the
premises fit for purpose.|| |---|---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||| |A description of the principal
risks facing the charity|Para 1.46||| |Other|||| |||In accordance with the CIO (General)
Regulations 2012 required note by CIOs
(CC16b):
a) No guarantee has been given by the
CIO, “where any potential liability under the
guarantee is outstanding at the date
of this statement of assets and liabilities”,
and
b) There is no “debt outstanding at the date
of this statement of assets and liabilities
which is owed by the CIO and which is
secured by an express charge on any of
the assets of the CIO.”|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Charity Commission Association Model
Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at Annual General
Meeting. Trustees later co-opted by the
existing trustees stand for election at the
following AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Community Hall of Yarmouth and District| |---|---| |Other name the charity uses|CHOYD| |Registered charity number|1161047| |Charity’s principal address|St James Street
Yarmouth
Isle of Wight
PO41 0NU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robert Arthur
Stephen Cowley|Chairman||| ||Adrian Evans|Vice Chairman||| ||Janet Mary
Macfarlane
Harding|||| ||John Miles
Oldershaw|||| ||BryonyOwen|||| ||Kevin Michael
Shaw|||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets **Additional information (optional) Names and addresses of advisers (Optional information)** ~~—~~ **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ~~a~~ **Exemptions from disclosure** Reason for non-disclosure of key personnel details ~~Se~~ **Other optional information** ~~OS~~ **Declarations The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Adrian Evans **Position (eg Secretary,** Vice Chairman **Chair, etc) Date** 25/10/21 CHARITY COMMISSION FOR ENGLANO AND WALES CHOYD 1161047 Receipts and payments accounts CC16a For the period frorn Perx>LI stsrt date Peiiod end dale 31-Dec-20 To 01-Jan-20 Section A Receipts and payments Unrestricted fun