Charity number. 1161008 WHARFEDALE AGRICULTURAL SOCIETY C I O UNAUDITED TRUSTEES, REPORT AND FINANCIAL STATEMENTS For the year ended 30 September 2025
WHARFEDALE AGRICULTURAL SOCIETY C I O CONTENTS Page Reference and AdmlnistratNe Details of the Charity. its Trustee5 and A(fvisers Trustse5' Rgport Independent Examinels Report Stslemenl of Financial Activitie8 8alancg Sheet Notes to the Financial Statements 8-14
WHARFEDALE AGRICULTURAL SOCIETY C I O REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. ffs TRUSTEES AND ADVISERS For tho y•ar ended 30 $optemb•r 2025 Trustees Mr A Beeson Mr B Halvorsen Mr F M Lofthouse Offlcer8 Chaimian.. Dr Jane Crossley Secretary.. Ms Claudia Beutelspacher Prnsidgnt Mr Francis Caton Di8p8n8atlon Not subject lo audit Charity Reglslored Numbgr 1161008 Prlncipal Office 15 Bridge Street Olley West Yorkshire LS21 1 BQ Accounlants BFE Brays Chartered Accountants Building Society Chambers Wesley Street OTLEY LS21 1AZ Page 1
WHARFEDALE AGRICULTURAL SOCIETY C I O TRUSTEES. REPORT For the year ended 30 Septembor 2025 The Trustees submit their eighth annual report and the financial ststements of W)arfedale Agricultural Society CIO (the Society) lor the year ended 30 September 2025. The Trustees confirm that the annual report and financial statements of the Society Comp with curient Statutory requirements and the requirements of the Society's goveming document. The Society aL80 operates under the name Olley Show. STRUCTURE. GOVERNANCE AND MANAGEMENT CONSTITUTION The principal object of the Society is lo arrange and Stage the annual Otley Show {founded in 1796). The society is governed by the Ruke8 of the Society, adopted in 2015 and is registered with the Charity CommbSSKsn for England and Wales no. 1161008. The Charity is 8 charitsble incorporated organisats'on. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES Al each AGM one third of the Trustees shall retire by rot81ion. There must be at least three and not more than six ele¢ted Charity Trustees. The vacancies may be filled by the decision of the members at the AGM. Any vacancy not filled al the AGM may be filled a5 follows= The members or tha Charity Trustees may at any time decided lo appoint a new Charty Trustee whether in place of a retired Trustee or one who has been removed, or as an additional Trustee. The Charity Trustees will make avallable to each new Charty Trustee on or before his or her first appointment.. a copy of the constftulion and any amendment made lo it.. and a copy of the CIO'S ktest Trustees Annual Rep)rt and statement of awounts. ORGANISATIONAL STRUCTURE AND DECISION MAKING The management of the Charity is the responsibi5ty of the Trustees. The Tnjslees m8y delegate the or9anisation, management, running and promotion of the various section of the Annual Exhibition to Section Committees. RISK MANAGEMENT The Trustees have assessed the major risks to which the Society 1$ exposed, in particular those related to the operations and finances of the Society, and are satisfied that systems and procedures are in place to mitigate our exposure lo the major risks. Page 2
WHARFEDALE AGRICULTURAL SOCIETY C I O TRUSTEES. REPORT (contlnued) For the year •ndod 30 September 2025 OBJECTIVES AND ACTIVITIES Policles. objectivos and activit19$ These are-. a} lo encourage by means of an annual exhibition known a$ tho Olley Show (founded 1796) the improvement and devebpment of livestock and agrulture in general. b) to provide opportunitie8 for further education in agricukural subjects by arranging of lectures. Grant maklng pollcies These are.. al lo make grants, donations or subsGriplions to any agricultural charities the Executive Committee may determine. bl to support by means of a grant. loan donation or subscription any gpproved organisalion (including the various livestock breed sociob'es) engaged in the improvement of the agricultural industy. ACHIEVEMENTS AND PERFORMANCE Reviow of activitiBs The aclNities of the Society are covered in this feport. The Trustees feel that the po811ion of the Society is satisfactory. Inveslment Pollcy and Perforniance The Society has invested part of ils surplus funds in approved Charity Investments. The balance of funds is held on bank deposits. The Trustees feel that the perfomiance is satisfactory. FINANCIAL REVIEW Reserves Policy The SocEty holds accumulated funds in a General Fund. This is held for unrestricted use for the Society's purposes al the discretion of the TnJstees and the Execulwe Committee. STATEMENT OF TRUSTEES. RESPONSIBILITIES The Trustees are responsible for preparing the Annual report and the financial statements In accordan with applicabLg law and regulations. Charity law require8 the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice Iunited Kingdom Aceounling Standards and applicable lawl. The financial statements are required by law to give a true and fair view of the slate of affairs of the Society and of the surplus or deficit of tho Society for that period. In preparing these financial statements, the Trustees are required to.. select Suitable accounting policies and then appty them consistently., make judgements and estimates that are reasonable and prudent., prepare the financial statements on the going concern basis unless il is inappropriate to pr8sume that the Society will continue in operation. Page 3
WHARFEDALE AGRICULTURAL SOCIETY C I O TRUSTEES. REPORT (contlnue(11 For th9 year endod 30 September 2025 The Trustees are responsible for keeping propèr accounting records that disclose wlth reasonable accuracy at any lime the financial posiiion of the Society and enable them to ensure that the financial statements compty with the Charities Act 2011. They are also responsible for saftguarding the assèts of the SClety and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the Corporate and financial information in¢ludod on the Society's website. Legislation in Englandlwales governing the preparation and dissemination of financial slalements and other informauon included in Annual reports may differ from legislation in other jurisdictions. This report was approved by the Trustees and signed on their behaw, by-. Signed.. J Crossle Chairman Date.. November 2025. Page 4
WHARFEDALE AGRICULTURAL SOCIETY C I O INDEPENDENT EXAMINER'S REPORT For tho year endod 30 S•ptember 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WHARFEDALE AGRICULTURAL SOCIETY cio I report to the Trustees on my examination of the accounts of the Wharfedale Agricultural Soe*ty CIO for the year ended 30 September 2025. RESPONSIBILITIES AND BASIS OF REPORT the Trustees of the Society you are responsible for the preparation of the accounts in accordance with the requirement of the Charitigs Act 2011 {"the Acf). I reF)Ort in respect of my examinalion of the Society's accounts carried out under section 145 of the 2011 Act and in carrying out my ex8minalion I have followed all the applicable Directions given by the Chaity Commission under section 145{5llbl of the Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material maiters have come lo my attention in conneelion with the examination giving me cause to believe that in any material respect.. accounting records wgr& not kept in respect of the Society as required by section 130 of the ALI-, or 2. the accounts do not accord wrth those record5.' or 3. tho accounts do not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other maller5 in conne19n with Ihe 8xaminalion lo which allenlion should be drawn in this report in order to enable a proper understanding of the account to be reached. S4ned.. Date.. November 2025. BFE Brays Chartered Accountants Building Society Chambers Wesley Street OTLEY LS21 1AZ Page 5
WHARFEDALE AGRICULTURAL SOCIETY C I O STATEMENT OF FINANCIAL ACTIVITIES For the year ended 30 Soptember 2025 Not• Unrnstrictod Unre8trictgd Funds Funds 2025 2024 INCOMING RESOURCES Incoming resources from generated fund8'.- Members. sub8cripllons Investment income Incoming resources from charilablg activities TOTAL INCOMING RESOURCES 1542Q 3557 127968 16913 3384 116543 RESOURCES EXPENDED Fund Taising Governance costs TOTAL RESOURCES EXPENDED 1145Q8 36983 151491 105736 40178 145914 NET IOUTGOING)IINCOMING RESOURCES BEFORE REVALUATIONS {4546) (90741 Revaluation of investments 11 8630 NET MOVEMENT IN FUNDS FOR THE YEAR {74931 1444) Totsl funds 811 October 2024 14 1481 TOTAL FUNDS AT 30 SEPTEMBER 2025 The noles on pages 8 to 14 fom7 part of these fin8ncial st8tements. Page 6
WHARFEDALE AGRICULTURAL SOCIETY C I O BALANCE SHEET As at 30 Soptgmber 2026 Note 2025 2024 FIXED ASSETS Tangible fixed assets Fixed asset invesknents 10 11 4909 105718 110627 114525 CURRENfASSETS Debtors & prepayments Cash at bank. building socigty & in hand 27572 31167 31167 CREDITORS.. amounts falling due within one year antj income receNed in advance 12 NET CURRENT ASSETS 27572 31167 TOTAL ASSETS LESS CURRENT LIABILITIES CHARITY FUNDS Unrestricted funds 13 138199 145892 TOTAL FUNDS The financial statements were approved by the Trustees on and signed on their behaw, by: Signed.. Date: 2¥Novgmber 2025 J Cro8sley Chairman The notes on pages 8 to 14 lonn part of these finan81 stalgments. Page 7
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS For the y•ar endod 30 September 2025 ACCOUNTING POLICIES BASIS OF PREPARATION The financial statements have been prepared in accordance with a Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued on 16 July 2014 and the Financial Reporting Stsndard applicable in the United Kingdom and Republic of Ireland IFRS 102) and the Charities Act 2011. FUND ACCOUNTING General funds a unrestricted funds which are available for use at the diSCretn of the Trustees in furtherance of the general objectives of the sIety and which have not been designated for other purposes. SNCOMING RESOURCES All incorning resources are included in the Statement of Financial Activilias when the Society is legalty entitled to the income and the amount can be quantified with reasonable aecLbiacy. RESOURCES EXPENDED All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activilK8S. VVher8 costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources. Fundraising costs are those incurred in seeking voluntary contribLrtions and do not include the costs of disseminating infomation in support of the charrtable activities. Management and adminislralion costs are those incurred in Gonnection with administration of the S¢xigty and compliance with constitutional and statutory requirement5. Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional. such grants bèing recognised as èxpenditure when the eondilions allaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as commitsnent, but not accrued as expenditure. INVESTMENTS Investments are stated al market value at the balance sheet date. The Ststemenl of financkgl activities includes the net gains and losses arising on revaluations and disposals throughout the year. Page 8
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS Icontinugdl Forth8 year gnd9d 30 Sgpt8mbgr 2025 TANG18LE FIXED ASSETS AND DEPRECIATION All assets are capitalised. Tangible red assets are slated at ¢051 less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets. less their estimated residual value, over their expected useful Iwes on the following bases.. Office improvements Show Ground equipment Office equipment Shorthorn trophy 10% reducing balance 10% reducing balance 25% reducing balance 0% reducing balance VOLUNTARY INCOME UnTe$tricted Fund$ 2025 Unr•strict•d Funds 2024 Members. subscriptions RECEIPTS Unrestricted Funds 2025 Unrestricted Funds 2024 Reip1S turnstiles Receipts car park Sub lotsl 78808 68137 78808 68137 Tickets sold before the day Catering rights and rentals Catalogues Entry fees Donations and spe¢ial prizes and swnsors Trade stands Advertising Total 7042 9502 548 10244 4585 17239 8451 9672 1407 7748 4926 1 S902 300 116543 INVESTMENT INCOME Unr•strict8d Funds 2025 Unrèstricted Funds 2024 Investment income Bank & building society Interest 3203 354 2864 520 Page 9
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS {¢ontlnuodl For th• y•ar onded 30 September 2025 MANAGEMENT AND ADMINISTRATION Unrestrlctod Fund8 2025 Unra8trfct•d Fund8 2024 Web hosting and support Postage and delivery charge8 Office running costs Card fees. elc Office salarie5 Depreciation- tangiblg fixed assets Pension costs 1065 2496 3259 145 28066 951 1001 2033 2735 333 32232 1077 Note 9 Page 10
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS {contlnu•d) For the year ended 30 Septomber 2025 6. FUNDRAISING EXPENSES 2026 2024 General Show Expens•s PrEe money Printing, stationery and advertising Insurance Judges and slew8rds' fees and gxpensgs Sundry Show expenses and paIrS and renewals Total general Show expenses 10680 7171 2012 1903 3950 11426 7048 1910 2777 3554 Show Grnund Expanses Car park facilities Ring5 Marquees expenses Preparing and clearing ground Public address equipment Benching and penning Gale management charge Police. security, paramedics & traffic management Hire of jumps and timing equipment Show day attractions Totsl Show ground expenses Totsl Show expenses 1000 6610 40956 3097 3883 514 5146 13665 1388 12533 88792 1000 8527 35689 2358 3018 636 4517 13312 990 8974 79021 Page 11
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS (continued) For thg year ended 30 Soptember 2025 7. ANALYSIS OF RESOURCES EXPENDED BY EXPENDITURE TYPE Staff Costs 2025 D•pre¢latlon 2025 Othor Costs 2025 Totsl 2025 Totsl 2024 Donations Olley Show 4508 114 105736 Sublolal charitsble activities Management & administration 11450 6965 114508 36 83 105736 40178 29067 951 8. NET INCOMING RESOURCES 2025 2024 This is stated after charging: Depreciation of tangible fixed as5ets.' - owned by the charity During the year, no Trustees recewed any remuneration During the year, no Trustees received any benefits in kind . During the year. no Trustees received any reimbur3ement of expenses 9. STAFF COSTS 2026 2024 Stsff costs were as follows". Pension costs Wages and salaries 1001 28066 32232 2025 2024 The average monthty number of employees during the year was as follows.. No employee received remuneration amountlng to more than £60.000 in either year. Page 12
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS Icontinuedl Forthe year ended 30Septembor2025 10, TANGIBLE FIXED ASSErs Land & Buildings Plant & Machinery Furnbturg, Fittings & Equipmont Total NET BOOK VALUE Al 1 October 2024 Addition5 At 30 September 2025 1434 2374 2052 5860 £ 1434 £ 2374 £ 2052 £ $860 DEPRECL4TION Charge for the year £ 583 £ 368 £ 951 NET BOOK VALUE AI 30 September 2025 AI 30 September 2024 The freehold land and buildings is brought into these accounts at the book value in the accounts of the unincorporated association. 11. FIXED ASSET INVESTMENTS INVESTMENTS AT MARKET VALUE COMPRISE: 2025 2024 COIF shar8s I the fixed asset investments are held in the UK 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Bank loans and overdrafts Accruals and deferred income Page13
WHARFEDALE AGRICULTURAL SOCIETY C I O NOTES TO THE FINANCIAL STATEMENTS (Continued) For the y•ar •nd•d 30 S•pt•mber 2025 13. SUMMARY OF FUNDS Brought Forward Incoming Rgsourogs Rgsources Revaluatlons Expendgd Carried FoNard General funds Page 14