Poplar Pre School (CIO) Accounts for the year ended 31M August 2024 Accountants Declaration I can confirm that I have carried out a detailed review of the records for Poplar Pre School (CIO) for the year ended 31" August 2024. This includes a full overvtew of the Quickbooks trial balan and accounting system as well as the bank statements, covering both the current account and the savings account. In addition I have carried out limtted audit testing to verify the entries madeon Quickbooks and these tests have raised no issues at all. I can confirm that l am satisfied that both the Accounts and accounting records are materially corrert and accurately refiett the movement of funds in the period concerned. This work has been carried out to the best of my professional abilty however no liability will be accepted for any relian placed on these figures. Steve rewer Chartered Accountant FCA (ICAEW) Date Field Green Consulting 28 Highridge Close Weavering Maidstone Kent ME14 5XQ
Trustees. Annual Report for the period Period start date Sept Period end date Aug From To Section A Reference and administration details Charity name Poplar Pre-school (CIO) Other names charity is known by Registered charity number (if any) 1160862 Charity's principal address Giddyhorn Lane Pavillion Poplar Grove Allington Postcode ME16 ODE Names of the charity trustees who manage the charity Trustse name Office (if any) Dates acted if not for whole ear Name of person (or body) entitled oint trustee ifan Denise Ellis Jennrfer Dharmalingham Lynne Davies Teresa Hatfull Hayley Young Kanli Davies From 16° July 2021 From 22nd February 2018 From 2nd June 2020 From 16th July 2021 From 17th July 2023 Frorn 17th July 2023 10 15 16 17 18 19 20 Names of the trustees for the charity. rf any. (for example, any Custodian trustees) Name Dates acted rf not for whole ear
Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Denise Ellis Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of goveming document jey. Il tryl *%?U¢uLJV5 L. How the charity is constituted (eg. trust. assc,ratiOn, company,: Charitable Incorporated Organisation Trustee selection methods Trustees are elected Additional govemance issues (Optional inforniation) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational stwcture and any wider network with which the charity works; relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them.
Section C Ob ectives and activities The charity works for the public benefrt having as its objective the development and education of children and young people by: 1. Promoting their care and safety 2. Promoting their education and promoting parental involvement 3. Promoting their health and well being 4. Providing serdices to support them and their families and carers 5. Providing services to individuals holding membership of the Charitable Incorporated Organisation (CIO) 6. Furtherin the aims of the Earl Years Alliance. Summary ofthe objects ofthe charity set out in its governing document In considering the activities of the charity the Trustees have had due regard to the guidan on public benefit that has been issued by the charity commission. The main activities are summaries as-. Provide accommodation and equipment. Raise money to pay for the charity's activities. Make such payments as shall be neSSary Fix and collect the fees payable in respect of the children attending the groups. Subject to adheren with all applicable legislation, control the admission of children to the groups run and if appropriate, require parents or guardians to withdraw them. Set aside funds for special purposes or as reserves against future expenditure. Maintain and pay for membership of Early Years Alliance. Ensure adequately insured. Employ and remunerate staff as are necessary for carrying out the work of the charity. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Aaaiiionai ae115 QT Q1Jjuvv> dllu akn4lVIUF? You may choose to include further statements, where relevant, about.. policy on grantmaking; policy programme related investment., contribution made by volunteers.
Section D Achievements and performance During the year, we have supported the children in our care to develop through play and following the Early Years Foundation Stage curriculum. 42 children moved on to Primary school at the end of the year. Summary of the main achievements of the charity during the year We again identified a significant number of children with special educational needs and used the guidan and support of the specialist teaching servi, alongside other professionals, to put in place additional support to improve the outcomes for these children. This obviously has had a financial implication for the pre-school. This year we have enjoyed a much more comfortable year financially. We have retumed to a more typical spending pattern although are still careful with overtime. We have used the Education for Ukrainians Grant towards enhancing our outside play area which is now being enjoyed by all children. We have continued to balance our intake taking into account age groups and cohorts to ensure that we have even numbers moving on to primary school and those staying. This ensures that we do not experience large numbers of children leaving and not enough children joining.
The trustees have agreed a reserves policy to hold a minimum unrestricted funds level of £40,000. This is to cover the costs of redundancy and 3 months rental in the unlikely event that the setting needed to close. Brief statement of the charity's poliGy on reserves Details of any funds matsrially in deficit Further financial review detsils (Optional inforniation) We made a profit of £13,795 this is partly due to a timing issue with the KCC funding and also the changes (including starting children from 2 years and 3 months and allowing them to stay all day) that were implemented the previous year which have had a positive effect and we are now running at full capacity. This also includes a KCC grant of £3000.00 towards support for Ukrainian children. This arrived after the child had transferred to school. This money was used to enhan our outside play area which cost £7740.00 (increase in Maintenan costs). Wages increase due to cost of living pay rise and the minimum wage increase. Subscription increase was due to renewing DBS'S and First Aid Training. (every 3 years). General Admin changes have been reapportioned to more suitable categories. You may choose to include additional infomiation, where relevant about: the charity's principal sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full name(s) Position (eg Secretary, Chair, etc) Denise Ellis Lynne Davies Managertfrustee Trustee Date ?. IJ.2024-
ort for AGM- 12th June 2025 7.30 Attendees Trustees - Dee Ellis, Jenny Dhamialingam, Hayley Young, Lynne Davies, Kanli Davies, Staff - Andrea Anderson, Wendy Hance Parents - Amy Brett, Dil Gurung, Richard Davies, Emma Legg Thank you for joining us this evening so that we can carry out the AGM processes that we are required to do as a registered charty. Last ears accounts- Se tember 2023 to Au ust 2024 Last year was a more comfortable year financially with a profit of just over £13.5k. From April, the minimum wage rose by almost 10 % meaning a substantial pay rise. This had led us to increase fees to enable us to continue to balan the books. We had a large number of children requiring 30 hours and lots of sessions were taken in the Autumn Term. We started to consciously enrol rtain numbers of the different cohorts to avoid having too many children leave at one time. Also from April, the government expanded the funding for working parents to include 2 year olds. We had some existing parents take up this option and tended to take more sessions than if they were fee paying. This funding paid more than the fees would have, so created more revenue. We restricted how the funding could be accessed to fit with how we administer all sessions across the setting. We received a £3k grant from the government as part of the "Education for Ukrainian Refugees. program. This arrived after our Ukrainian child had already moved onto school. We used this money towards refurbishing our outside triangle play area. The area was reSUrfad with soft flooring and the sleepers were replaced with reclaimed historic railway sleepers. This has allowed us to use the area in lots of new ways. This was completed by Mingle Landscapes who is the dad of a current child. I said last year that we were hoping to refurbish both the children's bathrooms but this did not happen as we would have liked. However, this is now booked for the work to be completed this summer holiday. We continue to restrict overtime and remain frugal with our reSoUrs. All of our policies have been reviewed and a few have had minor amendments. These now have been agreed and we will be adopting them tonight.
Current ear-se tember 2024 to Au ust 2025 We have continued to actively monitor cohorts to ensure a balan on different ages. This has meant that once we have enough children in a cohort we are not offering any new places to that age group even if we have spaces. We have been patient and waited for children of the age group that we need to apply. We feel that we have successfully managed to balan the cohorts and this has led to more balanced accounts. Hopefully we will no longer experience peaks and troughs in our accounts. In the Autumn term, we experimented with reducing the number of places per day to reduce the pressure on the staff as we continued to have a high level of SEN children to support. However, we decided to tske more children in January as we became nervous that our numbers. We are now almost at capacity in both rooms. We have had the flooring in the whole building replaced except to children's bathrooms and this will be completed during the summer when the refurb is done. This year is our 50th Anniversary as a preschool so will be having some celebrations at the end of the summer term. You may have noticed that we have had some banners made to acknowledge this which are on the fen. Trustees All of our Trustees, Lynne, Teresa, Jenny, Kanli and Hayley have kindly agreed to continue for the next school year. And I'd like to thank them for their continued support. This means that there are not any vacancies to fill at present. We may however look to recruit one or two new trustees during the Autmn temi. Our constitution dictates that a trustee's tem is 2 years. As all trustees were voted in last year, we do not need to do that again until next year. I would like to thank all the parents, stsff and trustees for their support. Would anyone like to ask questions at all?
CHARITY COMMISSION FOR ENGLAND ANO WALES Poplar Pre.Schooi {CiC=I lo {if any) Receipts and payments accounts CC16a For the pertod from C1,'U*2043 J 110812024 To Section A Receipts and payments Unrestrithd funds to th• arest Restricted funds Endowment funds Total funds Last year to the noar¢st£ to the ngarost £ to the neargst £ to the nearost £ A1 Recel ts Fees Donations Fundraising Unifomi S8le8 Interest Earned Grant- Ukraine Children Collaboration 238.858 118,858 188.292 21 3,350 1,136 4.206 1.107 8SO 4.206 1.107 3,0 Sub total (Gross income for AR) 248,021 248.021 193.093 A2 Asset and investment sales, (see table). Sub total 248.021 248,021 193.093 A3Pa ments Direct Costs Payroll Exp8nses Rent Insuran PLA Repairs Cleaning & Waste Water, Light & Heat Phone, Computer & PPS Subscriptions, DBS & Training Legal & Professional Bank Charges Advertising- Jobs Christmas Eveftt$- Stsff & ¢hildren Ggneral Admin 7,0 178,300 15,388 1.296 17.638 6.890 8,029 165,117 13.081 1,478 8,997 5,130 4.557 1,335 318 112 176.31kl 15.388 17,638 6.890 5.456 2,412 316 118 2.412 318 118 70 70 3,079 Sub total 234.226 24228 211,239 A4 Asset and Investment urchases, see lable Sub totsl Total payments 2¥226 24226 211.239 Net 0fe1ptsIfpayMentsj A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 13,794 13,794 18.146 80.361 94.156 80.361 94.156 18,146
Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to n•arest£ Restrlcted funds to neare$t£ Endowment funds to ar08t £ Catogorfes Delalls B1 Cash funds Bank Account 25.546 68.599 Cash 10 Total cash funds 94.156 tX)Lrtlsl) OX Unrestricted funds to neargst £ 217 OK Restrfcted funds lo nearest£ Endowment funds to nèarost £ Detsils Fixttjfe & Fittings Office Equiwient 451 Fund to whi¢h asset b&lon Current value tlonal Delails Cost loptlonall B3 Investment assets Fund to which asset belort Current valu• onal Detalls Cost loptlonall B4 Assets retalned for the charfty's own use Fund to whi¢h Amount due onal When duo tlonal Details BS Liablllties Signed by one or truste8s on behalf of all the truslees Print Name Date of roval SnatUre CCXX R2 accounts (SS) 1210512025