Poplar Pre School (CIO)
Accounts for the year ended 31M August 2024
Accountants Declaration
I can confirm that I have carried out a detailed review of the records for Poplar Pre School (CIO) for
the year ended 31" August 2024. This includes a full overvtew of the Quickbooks trial balan￿ and
accounting system as well as the bank statements, covering both the current account and the
savings account. In addition I have carried out limtted audit testing to verify the entries madeon
Quickbooks and these tests have raised no issues at all.
I can confirm that l am satisfied that both the Accounts and accounting records are materially
corrert and accurately refiett the movement of funds in the period concerned.
This work has been carried out to the best of my professional abilty however no liability will be
accepted for any relian￿ placed on these figures.
Steve
rewer
Chartered Accountant FCA (ICAEW)
Date
Field Green Consulting
28 Highridge Close
Weavering
Maidstone
Kent
ME14 5XQ

Trustees. Annual Report for the period
Period start date
Sept
Period end date
Aug
From
To
Section A
Reference and administration details
Charity name
Poplar Pre-school (CIO)
Other names charity is known by
Registered charity number (if any)
1160862
Charity's principal address
Giddyhorn Lane Pavillion
Poplar Grove
Allington
Postcode
ME16 ODE
Names of the charity trustees who manage the charity
Trustse name
Office (if any)
Dates acted if not for whole
ear
Name of person (or body) entitled
oint trustee
ifan
Denise Ellis
Jennrfer
Dharmalingham
Lynne Davies
Teresa Hatfull
Hayley Young
Kanli Davies
From 16° July 2021
From 22nd February 2018
From 2nd June 2020
From 16th July 2021
From 17th July 2023
Frorn 17th July 2023
10
15
16
17
18
19
20
Names of the trustees for the charity. rf any. (for example, any Custodian trustees)
Name
Dates acted rf not for whole
ear

Names and addresses of advisers (Optional infonnation)
e of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional information)
Denise Ellis
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution
Type of goveming document
jey. Il tryl *%?U¢uLJV5 L.
How the charity is constituted
(eg. trust. assc,￿ratiOn, company,:
Charitable Incorporated Organisation
Trustee selection methods
Trustees are elected
Additional govemance issues (Optional inforniation)
You may choose to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees.
the charity's organisational
stwcture and any wider
network with which the charity
works;
relationship with any related
parties.
trustees, consideration of
major risks and the system
and procedures to manage
them.

Section C
Ob ectives and activities
The charity works for the public benefrt having as its objective the
development and education of children and young people by:
1. Promoting their care and safety
2. Promoting their education and promoting parental involvement
3. Promoting their health and well being
4. Providing serdices to support them and their families and carers
5. Providing services to individuals holding membership of the
Charitable Incorporated Organisation (CIO)
6. Furtherin
the aims of the Earl Years Alliance.
Summary ofthe objects ofthe
charity set out in its
governing document
In considering the activities of the charity the Trustees have had due
regard to the guidan￿ on public benefit that has been issued by the
charity commission.
The main activities are summaries as-.
Provide accommodation and equipment.
Raise money to pay for the charity's activities.
Make such payments as shall be ne￿SSary
Fix and collect the fees payable in respect of the children
attending the groups.
Subject to adheren￿ with all applicable legislation, control the
admission of children to the groups run and if appropriate, require
parents or guardians to withdraw them.
Set aside funds for special purposes or as reserves against future
expenditure.
Maintain and pay for membership of Early Years Alliance.
Ensure adequately insured.
Employ and remunerate staff as are necessary for carrying out
the work of the charity.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Aaaiiionai ae￿115 QT Q1Jj￿uvv> dllu akn4lVIUF?
You may choose to include
further statements, where
relevant, about..
policy on grantmaking;
policy programme related
investment.,
contribution made by
volunteers.

Section D
Achievements and performance
During the year, we have supported the children in our care to develop
through play and following the Early Years Foundation Stage curriculum.
42 children moved on to Primary school at the end of the year.
Summary of the main
achievements of the charity
during the year
We again identified a significant number of children with special
educational needs and used the guidan￿ and support of the specialist
teaching servi￿, alongside other professionals, to put in place additional
support to improve the outcomes for these children. This obviously has
had a financial implication for the pre-school.
This year we have enjoyed a much more comfortable year financially.
We have retumed to a more typical spending pattern although are still
careful with overtime. We have used the Education for Ukrainians Grant
towards enhancing our outside play area which is now being enjoyed by
all children.
We have continued to balance our intake taking into account age groups
and cohorts to ensure that we have even numbers moving on to primary
school and those staying. This ensures that we do not experience large
numbers of children leaving and not enough children joining.

The trustees have agreed a reserves policy to hold a minimum
unrestricted funds level of £40,000. This is to cover the costs of
redundancy and 3 months rental in the unlikely event that the setting
needed to close.
Brief statement of the
charity's poliGy on reserves
Details of any funds matsrially
in deficit
Further financial review detsils (Optional inforniation)
We made a profit of £13,795 this is partly due to a timing issue with the
KCC funding and also the changes (including starting children from 2
years and 3 months and allowing them to stay all day) that were
implemented the previous year which have had a positive effect and we
are now running at full capacity.
This also includes a KCC grant of £3000.00 towards support for
Ukrainian children. This arrived after the child had transferred to school.
This money was used to enhan￿ our outside play area which cost
£7740.00 (increase in Maintenan￿ costs).
Wages increase due to cost of living pay rise and the minimum wage
increase.
Subscription increase was due to renewing DBS'S and First Aid Training.
(every 3 years).
General Admin changes have been reapportioned to more suitable
categories.
You may choose to include
additional infomiation, where
relevant about:
the charity's principal
sources of funds (including
any fundraising);
how expenditure has
supported the key objectives
of the charity.
investment policy and
objectives including any
ethical investment policy
adopted.

Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signaturels)
Full name(s)
Position (eg Secretary, Chair,
etc)
Denise Ellis
Lynne Davies
Managertfrustee
Trustee
Date
?. IJ.2024-

ort for AGM- 12th June 2025 7.30
Attendees
Trustees - Dee Ellis, Jenny Dhamialingam, Hayley Young, Lynne Davies, Kanli
Davies,
Staff - Andrea Anderson, Wendy Hance
Parents - Amy Brett, Dil Gurung, Richard Davies, Emma Legg
Thank you for joining us this evening so that we can carry out the AGM processes
that we are required to do as a registered charty.
Last
ears accounts- Se
tember 2023 to Au
ust 2024
Last year was a more comfortable year financially with a profit of just over £13.5k.
From April, the minimum wage rose by almost 10 % meaning a substantial pay rise.
This had led us to increase fees to enable us to continue to balan￿ the books.
We had a large number of children requiring 30 hours and lots of sessions were
taken in the Autumn Term. We started to consciously enrol ￿rtain numbers of the
different cohorts to avoid having too many children leave at one time.
Also from April, the government expanded the funding for working parents to include
2 year olds. We had some existing parents take up this option and tended to take
more sessions than if they were fee paying. This funding paid more than the fees
would have, so created more revenue. We restricted how the funding could be
accessed to fit with how we administer all sessions across the setting.
We received a £3k grant from the government as part of the "Education for Ukrainian
Refugees. program. This arrived after our Ukrainian child had already moved onto
school. We used this money towards refurbishing our outside triangle play area. The
area was reSUrfa￿d with soft flooring and the sleepers were replaced with reclaimed
historic railway sleepers. This has allowed us to use the area in lots of new ways.
This was completed by Mingle Landscapes who is the dad of a current child.
I said last year that we were hoping to refurbish both the children's bathrooms but
this did not happen as we would have liked. However, this is now booked for the
work to be completed this summer holiday.
We continue to restrict overtime and remain frugal with our reSoUr￿s.
All of our policies have been reviewed and a few have had minor amendments.
These now have been agreed and we will be adopting them tonight.

Current
ear-se
tember 2024 to Au
ust 2025
We have continued to actively monitor cohorts to ensure a balan￿ on different ages.
This has meant that once we have enough children in a cohort we are not offering
any new places to that age group even if we have spaces. We have been patient
and waited for children of the age group that we need to apply.
We feel that we have successfully managed to balan￿ the cohorts and this has led
to more balanced accounts. Hopefully we will no longer experience peaks and
troughs in our accounts.
In the Autumn term, we experimented with reducing the number of places per day to
reduce the pressure on the staff as we continued to have a high level of SEN
children to support. However, we decided to tske more children in January as we
became nervous that our numbers. We are now almost at capacity in both rooms.
We have had the flooring in the whole building replaced except to children's
bathrooms and this will be completed during the summer when the refurb is done.
This year is our 50th Anniversary as a preschool so will be having some celebrations
at the end of the summer term. You may have noticed that we have had some
banners made to acknowledge this which are on the fen￿.
Trustees
All of our Trustees, Lynne, Teresa, Jenny, Kanli and Hayley have kindly agreed to
continue for the next school year. And I'd like to thank them for their continued
support. This means that there are not any vacancies to fill at present. We may
however look to recruit one or two new trustees during the Autmn temi.
Our constitution dictates that a trustee's tem is 2 years. As all trustees were voted in
last year, we do not need to do that again until next year.
I would like to thank all the parents, stsff and trustees for their support.
Would anyone like to ask questions at all?

CHARITY COMMISSION
FOR ENGLAND ANO WALES
Poplar Pre.Schooi {CiC=I
lo {if any)
Receipts and payments accounts
CC16a
For the pertod
from
C1,'U*2043
J 110812024
To
Section A Receipts and payments
Unrestrithd
funds
to th• ￿arest
Restricted
funds
Endowment
funds
Total funds
Last year
to the noar¢st£
to the ngarost £
to the neargst £
to the nearost £
A1 Recel ts
Fees
Donations
Fundraising
Unifomi S8le8
Interest Earned
Grant- Ukraine Children
Collaboration
238.858
118,858
188.292
21
3,350
1,136
4.206
1.107
8SO
4.206
1.107
3,0
Sub total (Gross income for
AR)
248,021
248.021
193.093
A2 Asset and investment sales,
(see table).
Sub total
248.021
248,021
193.093
A3Pa
ments
Direct Costs
Payroll Exp8nses
Rent
Insuran￿ PLA
Repairs Cleaning & Waste
Water, Light & Heat
Phone, Computer & PPS
Subscriptions, DBS & Training
Legal & Professional
Bank Charges
Advertising- Jobs
Christmas Eveftt$- Stsff & ¢hildren
Ggneral Admin
7,￿0
178,300
15,388
1.296
17.638
6.890
8,029
165,117
13.081
1,478
8,997
5,130
4.557
1,335
318
112
176.31kl
15.388
17,638
6.890
5.456
2,412
316
118
2.412
318
118
70
70
3,079
Sub total
234.226
24228
211,239
A4 Asset and Investment
urchases,
see lable
Sub totsl
Total payments
2¥226
24226
211.239
Net 0f￿e1ptsIfpayMentsj
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
13,794
13,794
18.146
80.361
94.156
80.361
94.156
18,146

Section B Statement of assets and liabilities at the end of the period
Unrestrlcted
funds
to n•arest£
Restrlcted
funds
to neare$t£
Endowment
funds
to ￿ar08t £
Catogorfes
Delalls
B1 Cash funds
Bank Account
25.546
68.599
Cash
10
Total cash funds
94.156
tX)Lrtlsl) OX
Unrestricted
funds
to neargst £
217
OK
Restrfcted
funds
lo nearest£
Endowment
funds
to nèarost £
Detsils
Fixttjfe & Fittings
Office Equiwient
451
Fund to whi¢h
asset b&lon
Current value
tlonal
Delails
Cost loptlonall
B3 Investment assets
Fund to which
asset belort
Current valu•
onal
Detalls
Cost loptlonall
B4 Assets retalned for the
charfty's own use
Fund to whi¢h
Amount due
onal
When duo
tlonal
Details
BS Liablllties
Signed by one or ￿ truste8s on
behalf of all the truslees
Print Name
Date of
roval
S￿natUre
CCXX R2 accounts (SS)
1210512025