2023-03-31-accounts

Gateshead Clubhouse CIO

Annual Report &

Financial Statements

For The Year Ended 31 March 2023

Registered Charity No. 1160853

Gateshead Clubhouse CIO Administration Information

For the year ended 31 March 2022

The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 31 March 2023

Reference and Administrative Details

Charity No 1160853 Address Worcester Green Gateshead Tyne & Wear NE8 1NH Accountant Mark Thompson MAAT 42 Lesbury Road Heaton Newcastle upon Tyne NE6 5LB Bankers Lloyds Bank Gateshead Trustees Tersa Morley Co-Chair Anthony Johnson Co-Chair Paul Ogle Secretary Bill Scott Terry Maher Natalie McKeown Advisors Andrew Jay – Mental Health Professional Lorna Sherriff - Mental Health Professiona

Gateshead Clubhouse CIO

Report of the Trustees for the Year Ended 31 March 2023

Objectives

Gateshead Clubhouse is a mental health community hub run entirely by its members. It has a community café with internet access for our members, we run various activates from the clubhouse as well as out in the community.

Summary

As in previous years, we believe that the Clubhouse continues to have a positive impact on the lives of its members. We have been seeing a reduction in the number of members reporting that they have experienced social isolation and many are noticeably engaging in more peer support activities and, as a result, their quality of life has improved.

On average, we are seeing approximately 50 members coming into the Clubhouse per day.

We went on 5 main trips this year to places like Holy Island and Edinburgh, we also went on lots of local outings using public transport, arranged by the members

Our annual Easter egg hunt, raffle and Easter dinner also went ahead and was well attended and enjoyed, along with our August bank holiday BBQ event.

We have experienced a marked increase in the number of activities / groups that have taken place over the year, from 550 hours in year 3, to 833 hours in year 4.

Total room use - 833h 30m usage

• 44 mindfulness drop in

• 44 mindfulness

• 8 formal mindfulness

• 35 yoga

• 29 crafts for wellbeing

• 30 art and crafts

• 20 Summer Art & Photography with Damien

• 12 Wellbeing Through Digital Drawing

Concerning the financial value to Gateshead’s communities and mental health services, we estimate that, if this were a staffed service, the annual cost would be at least £275,000 per annum.

We would like to highlight the positive impact we have had for some of our members this last year, particularly around the flagging of safeguarding concerns and effective information sharing with support and social workers to keep our members safe and ensure swift and correct action was taken to protect them from harm.

Sharing and working with other organisations

Our strategy of inviting anyone who works in the cross-sector mental health system open access to visit the Clubhouse when they wish, with or without clients, to see how the Clubhouse model works in relation to their clients who might wish to attend the Clubhouse has proven to be effective. This has increased the number of applications for membership.

We have seen a welcome increase in people visiting from a wide range of statutory and voluntary sectors (which has in turn increased referrals and general information sharing regarding other support services and activities), in both primary and secondary care.

These include:-

GPs and GP surgery managers and staff.

• Occupational therapists.

• Voluntary sector based support workers, social navigators, social prescribers, peer support workers and so on.

• Social workers, housing support workers, CPNs,

• Local authority staff, including community link workers, welfare rights workers

For the 9th year, the Christmas day meal was jointly-funded with Oxford Terrace and Rawlings Road GP surgery. Half of those who attended were patients from the surgery, who would have otherwise have had nowhere to go on Christmas Day. A Christmas dinner was provided for approx. 26 people, and everyone was given an individual present. Our 5 regular Christmas Day volunteers also came along again to help out.

We have continued to support the pilot Clubhouse project in South Tyneside (Club Together South Tyneside - CTST), giving advice and support when needed, as well as access to our forms and paperwork etc.

We have had regular visits from the Mental Health Community Engagement Officer and others involved in the project, under our “open house” arrangement where we can demonstrate and advise on the model, policies and practices, etc., and they have the opportunity to engage with our members.

Public Benefit Statement

The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.

Risk Management:

The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.

Reserves Policy

It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.

Statement of Trustees' responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:

• Select suitable accounting policies and then apply them consistently;

• Make judgements and estimates that are reasonable and prudent;

• State whether applicable accounting standards and statements of recommended practice

• have been followed, subject to any departures disclosed and explained in the financial statements; and

• Prepare the financial statements on the going concern basis unless it is inappropriate to

• presume that the charity will continue in operational existence.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:-

Anthony Johnson - Co Chair

...................................................... 2nd February 2024

INDEPENDENT EXAMINER'S REPORT

Report to the Gateshead Clubhouse CIO trustees of On accounts for 31 March 2023 Charity no 1160853 the year ended Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed. It is my responsibility to

• examine the accounts (under section 145 of the 2011 Act),

• follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and

• state whether particular matters have come to my attention.

Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review of examiner’s the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.

• Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 130 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or

• 1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Signed: Date: 1 February 2024 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB

Gateshead Clubhouse CIO Statement Of Financial Activities For the year ended 31 March 2023

Incoming Resources Grants Donations Catering Income Room Hire & Refreshments Other Income Refunds(Note3) Total Incoming Resources Resources Expended Activities & Events Catering Costs IT Costs Insurance Equipment Legal & Professional Fees Licences, Affiliations & Subs Maintenance & Refurbishment Sanitary & Cleaning Safety and Security Stationery, Printing & Postage Telephone & Internet Travel Expenses Utilities Volunteer Expenses Accountancy Fundraising Costs Other Costs Total Resources Expended Net income (expenditure) for the year Transfer between funds Funds b/fwd Total Funds as at 31 March 2023	Unrestricted Funds 2023 66 11432 3258 694 8369 23819 1117 12694 110 0 3812 175 0 3084 0 1281 141 125 199 1986 0 0 4 538 25266 -1447 1171 1355 1079	Designated Funds 2023 0 0 0 500 7500 8000	Restricted Funds 2023 34771 34771 6927 349 81 1015 887 490 189 412 805 705 339 974 1554 11337 362 26426 8345 -1671 5769 12443	Total Total Funds Funds 2023 2022 34771 29902 66 441 11432 12177 3258 1642 694 1402 8369
				58590 45564
				8044 6331 13043 10256 191 778 1015 1876 4699 2593 665 1657 189 285 3496 3332 805 1420 1986 1757 480 315 1099 1091 1753 1776 13323 9368 0 0 0 116 4 0 900 675
				51692 43626
				6898 1938 0 14624 12686
				21522 14624

Gateshead Clubhouse CIO

Balance Sheet as at 31 March 2023

		2023		2022
	Notes	£	£	£	£
Fixed Assets
Tangible Fixed Assets			0		0
Currents Assets
Cash at bank and in hand		21521		14624
Debtors & Prepayments
		21521		14624
Current Liabilities
Net Current Assets			21521		14624
Net Assets			21521		14624
Funds	5
Restricted Funds			12442		5769
General Funds			1079		1355
Designated Funds			8000		7500
			21521		14624

Approved by the Committee on …2nd February 2024

and signed on their behalf: Teresa Morley - Co-Chair

Gateshead Clubhouse CIO

Notes to the financial statements for the year ended 31 March 2023

1 Accounting Policies

1.1 Basis of preparation of accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006

The Gateshead Clubhouse meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2 Grant receivable and local authority fees

Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods.

1.3 Donations & Other Income

All income is accounted for when it is received.

1.4 Funds

Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 7 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee.

1.5 Expenditure

All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.

2 Grants Received: Restricted:

Connected Voice (Fuel Bills) 4000 Gateshead Council (Activities) 10000 The National Lottery Communities Fund 15896 NL (Meals subsidy) 4875 Total Grants Received 34771

3 Refunds

Refunds recieved £6,720 from EDF and £1,649 Pool Table.

4 Staff Costs & Trustee Expenses

No staff are directly employed by the charity.

No Trustees claimed any expenses during the financial year.

						Trans to/from
5	Restricted Funds	B/fwd		Income	Expend	Gen Funds	C/fwd
	Connected Voice (Fuel Bills)		0	4000	3513		487
	Gateshead Council (Activities)		0	10000	2424		7576
	Sofas Community Foundation		0				0
	GP Risk Statement Charges		154		20		134
	NLF Evaluation Fund		2250				2250
	The National Lottery Communities Fund			15896	17399	1510	7
	NL (Meals subsidy)			4875		-2886	1989
	TNL Awards For All		1844		1844		0
	Open Day Fund		300		5	-295	0
	Fuel Bills Funding		1221		1221		0
	Total Restricted Funds		5769	34771	26426	-1671	12443
	Designated Funds
	Reserves		7500			500	8000
	General Funds		1355	23819	25266	1171	1079
	Total Funds		14624	58590	51692	0	21522