## **Gateshead Clubhouse CIO** ## **Annual Report &** **Financial Statements** **For The Year Ended 31 March 2023** **Registered Charity No. 1160853** **Gateshead Clubhouse CIO Administration Information** ## **For the year ended 31 March 2022** The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 31 March 2023 ## **Reference and Administrative Details** **Charity No** 1160853 **Address** Worcester Green Gateshead Tyne & Wear NE8 1NH **Accountant** Mark Thompson MAAT 42 Lesbury Road Heaton Newcastle upon Tyne NE6 5LB **Bankers** Lloyds Bank Gateshead **Trustees** Tersa Morley Co-Chair Anthony Johnson Co-Chair Paul Ogle Secretary Bill Scott Terry Maher Natalie McKeown **Advisors** Andrew Jay – Mental Health Professional Lorna Sherriff - Mental Health Professiona **Gateshead Clubhouse CIO** ## **Report of the Trustees for the Year Ended 31 March 2023** ## **Objectives** Gateshead Clubhouse is a mental health community hub run entirely by its members. It has a community café with internet access for our members, we run various activates from the clubhouse as well as out in the community. ## **Summary** As in previous years, we believe that the Clubhouse continues to have a positive impact on the lives of its members. We have been seeing a reduction in the number of members reporting that they have experienced social isolation and many are noticeably engaging in more peer support activities and, as a result, their quality of life has improved. On average, we are seeing approximately 50 members coming into the Clubhouse per day. We went on 5 main trips this year to places like Holy Island and Edinburgh, we also went on lots of local outings using public transport, arranged by the members Our annual Easter egg hunt, raffle and Easter dinner also went ahead and was well attended and enjoyed, along with our August bank holiday BBQ event. We have experienced a marked increase in the number of activities / groups that have taken place over the year, from 550 hours in year 3, to 833 hours in year 4. ## **Total room use - 833h 30m usage** - 44 mindfulness drop in - 44 mindfulness - 8 formal mindfulness - 35 yoga - 29 crafts for wellbeing - 30 art and crafts - 20 Summer Art & Photography with Damien - 12 Wellbeing Through Digital Drawing Concerning the financial value to Gateshead’s communities and mental health services, we estimate that, if this were a staffed service, the annual cost would be at least £275,000 per annum. We would like to highlight the positive impact we have had for some of our members this last year, particularly around the flagging of safeguarding concerns and effective information sharing with support and social workers to keep our members safe and ensure swift and correct action was taken to protect them from harm. Sharing and working with other organisations Our strategy of inviting anyone who works in the cross-sector mental health system open access to visit the Clubhouse when they wish, with or without clients, to see how the Clubhouse model works in relation to their clients who might wish to attend the Clubhouse has proven to be effective. This has increased the number of applications for membership. We have seen a welcome increase in people visiting from a wide range of statutory and voluntary sectors (which has in turn increased referrals and general information sharing regarding other support services and activities), in both primary and secondary care. These include:- GPs and GP surgery managers and staff. - Occupational therapists. - Voluntary sector based support workers, social navigators, social prescribers, peer support workers and so on. - Social workers, housing support workers, CPNs, - Local authority staff, including community link workers, welfare rights workers For the 9th year, the Christmas day meal was jointly-funded with Oxford Terrace and Rawlings Road GP surgery. Half of those who attended were patients from the surgery, who would have otherwise have had nowhere to go on Christmas Day. A Christmas dinner was provided for approx. 26 people, and everyone was given an individual present. Our 5 regular Christmas Day volunteers also came along again to help out. We have continued to support the pilot Clubhouse project in South Tyneside (Club Together South Tyneside - CTST), giving advice and support when needed, as well as access to our forms and paperwork etc. We have had regular visits from the Mental Health Community Engagement Officer and others involved in the project, under our “open house” arrangement where we can demonstrate and advise on the model, policies and practices, etc., and they have the opportunity to engage with our members. ## **Public Benefit Statement** The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above. ## **Risk Management:** The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss. ## **Reserves Policy** It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time. ## **Statement of Trustees' responsibilities** Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to: - Select suitable accounting policies and then apply them consistently; - Make judgements and estimates that are reasonable and prudent; - State whether applicable accounting standards and statements of recommended practice - have been followed, subject to any departures disclosed and explained in the financial statements; and - Prepare the financial statements on the going concern basis unless it is inappropriate to - presume that the charity will continue in operational existence. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by:- Anthony Johnson - Co Chair ...................................................... 2nd February 2024 ## **INDEPENDENT EXAMINER'S REPORT** **Report to the Gateshead Clubhouse CIO trustees of On accounts for 31 March 2023 Charity no 1160853 the year ended Respective** The trustees of the organisation are responsible for the preparation of **responsibilities of** accounts; they consider that an audit is not required for this year under **trustees and** section 144(2) of the Charities Act 2011 and that an Independent **examiner** Examination is needed. It is my responsibility to - examine the accounts (under section 145 of the 2011 Act), - follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and - state whether particular matters have come to my attention. **Basis of** My examination was carried out in accordance with General Directions **independent** given by the Charity Commissioners. An examination includes a review of **examiner’s** the accounting records kept by the charity and a comparison of the **statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. - **Independent** In the course of my examination, no matter has come to my attention: **examiner's** 1. which gives me reasonable cause to believe that in, any material **statement** respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 130 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or - 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** **Signed: Date: 1 February 2024 Name:** Mark Thompson MAAT **Address:** 42 Lesbury Road Newcastle NE6 5LB ## **Gateshead Clubhouse CIO Statement Of Financial Activities For the year ended 31 March 2023** |**Incoming Resources**
Grants
Donations
Catering Income
Room Hire & Refreshments
Other Income
Refunds**(Note3)**
**Total Incoming Resources**
**Resources Expended**
Activities & Events
Catering Costs
IT Costs
Insurance
Equipment
Legal & Professional Fees
Licences, Affiliations & Subs
Maintenance & Refurbishment
Sanitary & Cleaning
Safety and Security
Stationery, Printing & Postage
Telephone & Internet
Travel Expenses
Utilities
Volunteer Expenses
Accountancy
Fundraising Costs
Other Costs
**Total Resources Expended**
**Net income (expenditure) for the year**
**Transfer between funds**
**Funds b/fwd**
**Total Funds as at 31 March 2023**|**Unrestricted**
**Funds**
**2023**
66
11432
3258
694
8369
**23819**
1117
12694
110
0
3812
175
0
3084
0
1281
141
125
199
1986
0
0
4
538
**25266**
-1447
1171
**1355**
**1079**|**Designated**
**Funds**
**2023**
**0**
**0**
0
500
**7500**
**8000**|**Restricted**
**Funds**
**2023**
34771
**34771**
6927
349
81
1015
887
490
189
412
805
705
339
974
1554
11337
362
**26426**
8345
-1671
**5769**
**12443**|**Total**
**Total**
**Funds**
**Funds**
**2023**
**2022**
34771
29902
66
441
11432
12177
3258
1642
694
1402
8369| |---|---|---|---|---| |||||**58590**
**45564**| |||||8044
6331
13043
10256
191
778
1015
1876
4699
2593
665
1657
189
285
3496
3332
805
1420
1986
1757
480
315
1099
1091
1753
1776
13323
9368
0
0
0
116
4
0
900
675| |||||**51692**
**43626**| |||||6898
1938
0
**14624**
**12686**| |||||**21522**
**14624**| ## **Gateshead Clubhouse CIO** ## **Balance Sheet as at 31 March 2023** |||**2023**||**2022**|| |---|---|---|---|---|---| ||**Notes**|**£**|**£**|**£**|**£**| |**Fixed Assets**|||||| |Tangible Fixed Assets|||0||0| |**Currents Assets**|||||| |Cash at bank and in hand||21521||14624|| |Debtors & Prepayments|||||| |||21521||14624|| |**Current Liabilities**|||||| |**Net Current Assets**|||21521||14624| |**Net Assets**|||**21521**||**14624**| |**Funds**|**5**||||| |Restricted Funds|||12442||5769| |General Funds|||1079||1355| |Designated Funds|||8000||7500| ||||**21521**||**14624**| Approved by the Committee on …2nd February 2024 and signed on their behalf: Teresa Morley - Co-Chair **Gateshead Clubhouse CIO** ## **Notes to the financial statements for the year ended 31 March 2023** ## **1 Accounting Policies** ## **1.1 Basis of preparation of accounts** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 The Gateshead Clubhouse meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **1.2 Grant receivable and local authority fees** Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods. ## **1.3 Donations & Other Income** All income is accounted for when it is received. ## **1.4 Funds** Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 7 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee. ## **1.5 Expenditure** All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. ## **2 Grants Received: Restricted:** Connected Voice (Fuel Bills) 4000 Gateshead Council (Activities) 10000 The National Lottery Communities Fund 15896 NL (Meals subsidy) 4875 **Total Grants Received 34771** ## **3 Refunds** Refunds recieved £6,720 from EDF and £1,649 Pool Table. ## **4 Staff Costs & Trustee Expenses** No staff are directly employed by the charity. No Trustees claimed any expenses during the financial year. |||||||**Trans to/from**|| |---|---|---|---|---|---|---|---| |**5**|**Restricted Funds**|**B/fwd**||**Income**|**Expend**|**Gen Funds**|**C/fwd**| ||Connected Voice (Fuel Bills)||0|4000|3513||487| ||Gateshead Council (Activities)||0|10000|2424||7576| ||Sofas Community Foundation||0||||0| ||GP Risk Statement Charges||154||20||134| ||NLF Evaluation Fund||2250||||2250| ||The National Lottery Communities Fund|||15896|17399|1510|7| ||NL (Meals subsidy)|||4875||-2886|1989| ||TNL Awards For All||1844||1844||0| ||Open Day Fund||300||5|-295|0| ||Fuel Bills Funding||1221||1221||0| ||**Total Restricted Funds**||**5769**|**34771**|**26426**|**-1671**|**12443**| ||**Designated Funds**||||||| ||Reserves||**7500**|||**500**|**8000**| ||**General Funds**||**1355**|**23819**|**25266**|**1171**|**1079**| ||**Total Funds**||**14624**|**58590**|**51692**|**0**|**21522**|