Senior Citizens Support Group
Charity number 1160774
Annual Report and Financial Statements
for the year ended 31 July 2020
Senior Citizens Support Group
Annual Report and Financial Statements
for the year ended 31 July 2020
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 10 |
Prepared by West Yorkshire Community Accounting Service
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Senior Citizens Support Group
Trustees' report for the year ended 31 July 2020
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Alan Hudders Chair Gillian Collington Vice-chair Frank Jackson Treasurer Moira Falshaw Secretary Darren Byford Deborah Nicholls Appointed 14 July 2020 Judith Wanstall Appointed 12 November 2019 Resigned 11 May 2020 Charity number 1160774 Principal address Unit 7 Old Town Hall Horbury Wakefield WF4 6HR
Appointed 14 July 2020 Appointed 12 November 2019 Resigned 11 May 2020
Bankers TSB Bank 3 Wesley Street Ossett WF5 8ER
Independent examiner Stephen Procter West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 6 March 2015.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Senior Citizens Support Group
Trustees' report (continued) for the year ended 31 July 2020
Objectives and activities
The charity's objects
To promote such charitable purposes for the benefit of people over the age of 60, who have a charitable need arising from their age, living within Wakefield and the surrounding area.
The charity's main activities
The Group was first established as the Senior Citizens Action Group in 2010 and changed its name in 2012. The group was registered as a Charitable Incorporated Organisation in March 2015 and registered with the Charity Commission registered number 1160774. The Group is a non profit organisation run by the members for the members.
There are currently six Trustees including the officers of the organisation, Chair, Vice Chair, Secretary and Treasurer. The charity does not employ any paid staff.
The aim of the Group is to provide as many activities or events every week and thus ensure that members have something to look forward to at all times. There are currently over 22 events every month. We do strive to support all seniors with mobility problems and our main aim is to encourage this age group out of isolation into a warm friendly environment and this has proved to be a huge success within the Group.
From small beginnings the numbers of members has accelerated rapidly and now stands at over 460. An Annual General Meeting is held, usually in September when the Trustees and executives are appointed. The Group is administered in accordance with its written constitution and is financed by its own members, grants from local organisations and donations from local businesses. The Group constantly strives to increase the range of activities and events that it offers and this is limited only by the availability of venues within the District boundaries along with finances.
The group have over 30 volunteers who give their time up to run and support these functions throughout the whole year.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
Up to the point of COVID-19 lockdown in March this year the Group events planner was looking very healthy after the trips to Rycroft and Skipton. Unfortunately the Trustees had to make the decision to cancel all events until further notice to comply with Government and WHO guidelines for vulnerable elderly people and subsequent losses of income. Up to this point all our events had been well attended and our coffee mornings were getting more popular, all our events do have their team leaders who put in a great deal of time to ensure they flourish each week. The member get member initiative brought in late last year has attracted over 70 new members and continues to operate.
We realised that lockdown would produce challenges and loss of income but the well being and mental health of our members was priority and so very early April we promoted online events for our members to log into and were guided by professional tutors for fun and fitness, Aerobics and choir rehearsals. The income to support these activities has been provided by local funders like WDH, WMDC and NOVA.
COVID-19
From March 23rd and lockdown we were budgeting for a loss of income from members and that we would need to apply to external funders as the opportunities arose. Our office was utilised by us as a Community Hub (helpdesk) to support our 460 members and anyone who would require shopping, prescriptions, food parcels or telefriending calls.
We advertised for volunteers to run the helpdesk and were overwhelmed as over 75 applied for driving and helpdesk call handling duties. The skills and experience they have is phenomenal and we do hope we can retain some for future use which will improve the group and enable us to add to our activities. We also had some who expressed experience in telefriend calling and were able to utilise them to do just that to cover all our members. Whilst in lockdown we were still able to build on our activities and completed the raised bed vegetable project for our members to maintain.
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Senior Citizens Support Group
Trustees' report (continued) for the year ended 31 July 2020
COVID-19 (continued)
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Financial review
The net receipts for the year were £32,428, including net receipts of £24,462 on unrestricted funds and net receipts of £7,966 on restricted funds.
Reserves policy
The charity's free reserves at the year end were £43,486.
The charity will hold reserves with a minimum amount of £3,000. This is to allow the group to continue its activities if financial circumstances change due to a drop in membership of a forced change of venue leading to increased room hire fees. The reserve should never exceed £6,000 as there are no paid staff who would be entitled to redundancy payments should the group cease to function and there are no other expected large payments.
The group has been very successful with grant applications and is holding £29,892 of grant funding raised to cover expenses for at least the coming year if the COVID-19 virus is still restricting our income.These funds are being held in the development fund account as it is the account that pays some interest.We have plans to arrange various functions for our members as soon as virus regulations allow us to do so.The balance of funds in this account are to carry out a feasibility study into acquiring our own premises should a suitable property become available and we need to investigate its suitability at short notice. We are still holding £5,000 in our 'Reserve' account.
Signed on behalf of the board of trustees:
Signed: Alan Hudders Date: 27.8.20
Name: ALAN HUDDERS (Trustee)
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Senior Citizens Support Group
Independent examiner's report to the trustees of Senior Citizens Support Group Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2020, which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: S. Procter Name: Stephen Procter
Date: 27/8/20
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Senior Citizens Support Group
Receipts and payments account
for the year ended 31 July 2020
| Notes 2020 Unrestricted funds £ Receipts Grants and donations (2) 28,039 Activity income 12,390 Sales and fees 451 Membership 290 Members travel contributions 5,475 Fundraising income - Bank interest 207 COVID shopping 423 Other income 12 Total receipts 47,287 Payments Activity expenses 9,487 Fundraising costs - General running costs 766 Membership travel expenses 6,353 Kitchen equipment - Printing, postage and stationery 776 Advertising 424 Insurance 520 Room hire 680 Administration expenses 1,623 IT, running and support costs 1,589 COVID expenses 607 Total payments 22,825 24,462 Fund balances brought forward 19,024 Fund balances carried forward (3) 43,486 Net receipts |
2020 Restricted funds £ 20,011 - - - - - - - - 20,011 5,015 - - - 2,791 30 - - 720 1,067 2,400 22 12,045 7,966 3,746 11,712 |
2020 Total funds £ 48,050 12,390 451 290 5,475 - 207 423 12 67,298 14,502 - 766 6,353 2,791 806 424 520 1,400 2,690 3,989 629 34,870 32,428 22,770 55,198 |
2019 Total funds £ 5,763 16,684 980 700 8,803 1,798 - - 10 34,738 11,270 1,179 1,147 8,527 - 1,111 641 353 2,300 4,297 1,592 - 32,417 2,321 20,449 22,770 |
|---|---|---|---|
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Senior Citizens Support Group
Statement of assets and liabilities
| as at 31 July 2020 2020 Unrestricted £ Cash funds Current account 964 Reserve account 5,000 Development account 37,164 Cash in hand 358 Total cash funds 43,486 |
2020 Restricted £ 5,712 - 6,000 - 11,712 |
2020 Total £ 6,676 5,000 43,164 358 55,198 |
2019 Total £ 5,545 5,000 11,006 1,219 22,770 |
|---|---|---|---|
Assets retained for the charity's own use
Speakers Snow machine Audio interface Audio box Speakers Microphones 4 Desktop computers 2 card payment machines 10 sets of Crown Green bowls Dishwasher 5 Surface Pro Tablets Dell Laptop Video Camera Lenovo Laptop Epson Projector 2 Apple I Pads Dumbbells 6 Computer chairs 3 Tables
Approval of the accounts
The financial statements were approved by the board of trustees on
Date: 27.8.20
Signed: Alan Hudders (Trustee)
Name: ALAN HUDDERS
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Senior Citizens Support Group
Notes to the accounts
for the year ended 31 July 2020
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Senior Citizens Support Group
Notes to the accounts continued
for the year ended 31 July 2020
| 2 Grants and donations CAF Cooperative Society Countryside Properties Greggs Foundation Horbury Common Land Trust 1 Horbury Common Land Trust 2 Lottery Community Fund NOVA Wakefield Council (Govt funding) Wakefield Council (COVID) Wakefield Council (Kitchen) WDH WDH (COVID) Winham Foundation Other donations 3 Restricted funds CAF Countryside Properties Greggs Foundation Horbury Common Land Trust 1 Horbury Common Land Trust 2 Lottery Community Fund NOVA Wakefield Council (Kitchen) WDH WDH (COVID) |
2020 Unrestricted funds £ - 6,214 - - - - - 10,000 5,210 - - - 2,500 4,115 28,039 Balance b/f £ 332 - - 800 - - 2,314 - 300 - 3,746 |
2020 Restricted funds £ - - 5,000 2,000 - 2,000 7,720 - - - 2,791 - 500 - - 20,011 Incoming £ - 5,000 2,000 - 2,000 7,720 - 2,791 - 500 20,011 |
2020 Total funds £ - 6,214 5,000 2,000 - 2,000 7,720 - 10,000 5,210 2,791 - 500 2,500 4,115 48,050 Outgoing £ 332 3,875 512 800 171 450 2,314 2,791 300 500 12,045 |
2019 Total funds £ 1,126 250 - 800 - - 2,314 - - - 300 - - 973 5,763 Balance c/f £ - 1,125 1,488 - 1,829 7,270 - - - - 11,712 |
|---|---|---|---|---|
Fund name
Purpose of restriction
CAF
Towards the costs of audio equipment for the choir. To help cover COVID-19 expenses.
Countryside Properties To help cover COVID-19 expenses. Greggs Foundation For bowls and other equipment, green fees and refreshments. Horbury Common Land Trust 1 For various accessories for the choir (music etc.) Horbury Common Land Trust 2 Towards the costs of building raised vegetable beds. NOVA Audio equipment, rehearsal room costs and instructor fees for the choir. Wakefield Council (Kitchen) To purchase and install a new dishwasher. WDH Towards choir running costs. WDH (COVID) To cover some COVID-19 expenses.
Audio equipment, rehearsal room costs and instructor fees for the choir. To purchase and install a new dishwasher. Towards choir running costs.
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Senior Citizens Support Group
Notes to the accounts continued
for the year ended 31 July 2020
4 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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