## Senior Citizens Support Group
Charity number 1160774
Annual Report and Financial Statements
for the year ended 31 July 2020
## Senior Citizens Support Group
## Annual Report and Financial Statements
for the year ended 31 July 2020
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 10|
**Prepared by West Yorkshire Community Accounting Service**
1
## Senior Citizens Support Group
## Trustees' report for the year ended 31 July 2020
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Alan Hudders Chair Gillian Collington Vice-chair Frank Jackson Treasurer Moira Falshaw Secretary Darren Byford Deborah Nicholls Appointed 14 July 2020 Judith Wanstall Appointed 12 November 2019 Resigned 11 May 2020 **Charity number** 1160774 **Principal address** Unit 7 Old Town Hall Horbury Wakefield WF4 6HR
Appointed 14 July 2020 Appointed 12 November 2019 Resigned 11 May 2020
**Bankers** TSB Bank 3 Wesley Street Ossett WF5 8ER
**Independent examiner** Stephen Procter **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 6 March 2015.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Senior Citizens Support Group
## Trustees' report (continued) for the year ended 31 July 2020
## **Objectives and activities**
## **The charity's objects**
To promote such charitable purposes for the benefit of people over the age of 60, who have a charitable need arising from their age, living within Wakefield and the surrounding area.
## **The charity's main activities**
The Group was first established as the Senior Citizens Action Group in 2010 and changed its name in 2012. The group was registered as a Charitable Incorporated Organisation in March 2015 and registered with the Charity Commission registered number 1160774. The Group is a non profit organisation run by the members for the members.
There are currently six Trustees including the officers of the organisation, Chair, Vice Chair, Secretary and Treasurer. The charity does not employ any paid staff.
The aim of the Group is to provide as many activities or events every week and thus ensure that members have something to look forward to at all times. There are currently over 22 events every month. We do strive to support all seniors with mobility problems and our main aim is to encourage this age group out of isolation into a warm friendly environment and this has proved to be a huge success within the Group.
From small beginnings the numbers of members has accelerated rapidly and now stands at over 460. An Annual General Meeting is held, usually in September when the Trustees and executives are appointed. The Group is administered in accordance with its written constitution and is financed by its own members, grants from local organisations and donations from local businesses. The Group constantly strives to increase the range of activities and events that it offers and this is limited only by the availability of venues within the District boundaries along with finances.
The group have over 30 volunteers who give their time up to run and support these functions throughout the whole year.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
Up to the point of COVID-19 lockdown in March this year the Group events planner was looking very healthy after the trips to Rycroft and Skipton. Unfortunately the Trustees had to make the decision to cancel all events until further notice to comply with Government and WHO guidelines for vulnerable elderly people and subsequent losses of income. Up to this point all our events had been well attended and our coffee mornings were getting more popular, all our events do have their team leaders who put in a great deal of time to ensure they flourish each week. The member get member initiative brought in late last year has attracted over 70 new members and continues to operate.
We realised that lockdown would produce challenges and loss of income but the well being and mental health of our members was priority and so very early April we promoted online events for our members to log into and were guided by professional tutors for fun and fitness, Aerobics and choir rehearsals. The income to support these activities has been provided by local funders like WDH, WMDC and NOVA.
## **COVID-19**
From March 23rd and lockdown we were budgeting for a loss of income from members and that we would need to apply to external funders as the opportunities arose. Our office was utilised by us as a Community Hub (helpdesk) to support our 460 members and anyone who would require shopping, prescriptions, food parcels or telefriending calls.
We advertised for volunteers to run the helpdesk and were overwhelmed as over 75 applied for driving and helpdesk call handling duties. The skills and experience they have is phenomenal and we do hope we can retain some for future use which will improve the group and enable us to add to our activities. We also had some who expressed experience in telefriend calling and were able to utilise them to do just that to cover all our members. Whilst in lockdown we were still able to build on our activities and completed the raised bed vegetable project for our members to maintain.
3
## Senior Citizens Support Group
## Trustees' report (continued) for the year ended 31 July 2020
## **COVID-19 (continued)**
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Financial review**
The net receipts for the year were £32,428, including net receipts of £24,462 on unrestricted funds and net receipts of £7,966 on restricted funds.
## **Reserves policy**
The charity's free reserves at the year end were £43,486.
The charity will hold reserves with a minimum amount of £3,000. This is to allow the group to continue its activities if financial circumstances change due to a drop in membership of a forced change of venue leading to increased room hire fees. The reserve should never exceed £6,000 as there are no paid staff who would be entitled to redundancy payments should the group cease to function and there are no other expected large payments.
The group has been very successful with grant applications and is holding £29,892 of grant funding raised to cover expenses for at least the coming year if the COVID-19 virus is still restricting our income.These funds are being held in the development fund account as it is the account that pays some interest.We have plans to arrange various functions for our members as soon as virus regulations allow us to do so.The balance of funds in this account are to carry out a feasibility study into acquiring our own premises should a suitable property become available and we need to investigate its suitability at short notice. We are still holding £5,000 in our 'Reserve' account.
Signed on behalf of the board of trustees:
Signed: Alan Hudders Date: 27.8.20
Name: ALAN HUDDERS (Trustee)
4
## Senior Citizens Support Group
## Independent examiner's report to the trustees of Senior Citizens Support Group Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2020, which are set out on pages 6 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: S. Procter Name: Stephen Procter
Date: 27/8/20
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Senior Citizens Support Group
## Receipts and payments account
## for the year ended 31 July 2020
|Notes
2020
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
28,039
Activity income
12,390
Sales and fees
451
Membership
290
Members travel contributions
5,475
Fundraising income
-
Bank interest
207
COVID shopping
423
Other income
12
**Total receipts**
47,287
**Payments**
Activity expenses
9,487
Fundraising costs
-
General running costs
766
Membership travel expenses
6,353
Kitchen equipment
-
Printing, postage and stationery
776
Advertising
424
Insurance
520
Room hire
680
Administration expenses
1,623
IT, running and support costs
1,589
COVID expenses
607
**Total payments**
22,825
24,462
**Fund balances brought forward**
19,024
**Fund balances carried forward**
(3)
43,486
**Net receipts**|2020
Restricted
funds
£
20,011
-
-
-
-
-
-
-
-
20,011
5,015
-
-
-
2,791
30
-
-
720
1,067
2,400
22
12,045
7,966
3,746
11,712|2020
Total
funds
£
48,050
12,390
451
290
5,475
-
207
423
12
67,298
14,502
-
766
6,353
2,791
806
424
520
1,400
2,690
3,989
629
34,870
32,428
22,770
55,198|2019
Total
funds
£
5,763
16,684
980
700
8,803
1,798
-
-
10
34,738
11,270
1,179
1,147
8,527
-
1,111
641
353
2,300
4,297
1,592
-
32,417
2,321
20,449
22,770|
|---|---|---|---|
6
## Senior Citizens Support Group
## Statement of assets and liabilities
|as at 31 July 2020
2020
Unrestricted
£
**Cash funds**
Current account
964
Reserve account
5,000
Development account
37,164
Cash in hand
358
**Total cash funds**
43,486|2020
Restricted
£
5,712
-
6,000
-
11,712|2020
Total
£
6,676
5,000
43,164
358
55,198|2019
Total
£
5,545
5,000
11,006
1,219
22,770|
|---|---|---|---|
## **Assets retained for the charity's own use**
Speakers Snow machine Audio interface Audio box Speakers Microphones 4 Desktop computers 2 card payment machines 10 sets of Crown Green bowls Dishwasher 5 Surface Pro Tablets Dell Laptop Video Camera Lenovo Laptop Epson Projector 2 Apple I Pads Dumbbells 6 Computer chairs 3 Tables
## **Approval of the accounts**
The financial statements were approved by the board of trustees on
Date: 27.8.20
Signed: Alan Hudders (Trustee)
Name: ALAN HUDDERS
7
## Senior Citizens Support Group
## Notes to the accounts
for the year ended 31 July 2020
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Senior Citizens Support Group
## Notes to the accounts continued
## for the year ended 31 July 2020
|**2 Grants and donations**
CAF
Cooperative Society
Countryside Properties
Greggs Foundation
Horbury Common Land Trust 1
Horbury Common Land Trust 2
Lottery Community Fund
NOVA
Wakefield Council (Govt funding)
Wakefield Council (COVID)
Wakefield Council (Kitchen)
WDH
WDH (COVID)
Winham Foundation
Other donations
**3 Restricted funds**
CAF
Countryside Properties
Greggs Foundation
Horbury Common Land Trust 1
Horbury Common Land Trust 2
Lottery Community Fund
NOVA
Wakefield Council (Kitchen)
WDH
WDH (COVID)|2020
Unrestricted
funds
£
-
6,214
-
-
-
-
-
10,000
5,210
-
-
-
2,500
4,115
28,039
Balance b/f
£
332
-
-
800
-
-
2,314
-
300
-
3,746|2020
Restricted
funds
£
-
-
5,000
2,000
-
2,000
7,720
-
-
-
2,791
-
500
-
-
20,011
Incoming
£
-
5,000
2,000
-
2,000
7,720
-
2,791
-
500
20,011|2020
Total
funds
£
-
6,214
5,000
2,000
-
2,000
7,720
-
10,000
5,210
2,791
-
500
2,500
4,115
48,050
Outgoing
£
332
3,875
512
800
171
450
2,314
2,791
300
500
12,045|2019
Total
funds
£
1,126
250
-
800
-
-
2,314
-
-
-
300
-
-
973
5,763
Balance c/f
£
-
1,125
1,488
-
1,829
7,270
-
-
-
-
11,712|
|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
## CAF
Towards the costs of audio equipment for the choir. To help cover COVID-19 expenses.
Countryside Properties To help cover COVID-19 expenses. Greggs Foundation For bowls and other equipment, green fees and refreshments. Horbury Common Land Trust 1 For various accessories for the choir (music etc.) Horbury Common Land Trust 2 Towards the costs of building raised vegetable beds. NOVA Audio equipment, rehearsal room costs and instructor fees for the choir. Wakefield Council (Kitchen) To purchase and install a new dishwasher. WDH Towards choir running costs. WDH (COVID) To cover some COVID-19 expenses.
Audio equipment, rehearsal room costs and instructor fees for the choir. To purchase and install a new dishwasher. Towards choir running costs.
9
## Senior Citizens Support Group
## Notes to the accounts continued
## for the year ended 31 July 2020
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
10