2022-03-31-accounts - Deadwater Valley Trust

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Marbled White butterfly in Ancient Meadow

Annual Report 2021/2022

Registered Charity Number: 1160737

Annual Report 2021-2022

Deadwater Valley Trust Annual Report and Accounts

for the period

1[st] April 2021 to 31[st] March 2022

Written by Jamie Cummins – Senior Countryside Ranger Deadwater Valley Trust

Phoenix Centre, Station Road, Bordon, Hampshire, GU35 0LR Web: www.deadwatervalleytrust.co.uk

E-mail: Jamie@deadwatervalleytrust.co.uk Facebook.com/deadwatervalleytrust Tel: 01420 479070

Annual Report 2021-2022

Deadwater Valley Trust

is funded and works in partnership with Whitehill Town Council for the

Deadwater Valley Local Nature Reserve and Bordon Inclosure

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and
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funded and works in partnership with

Whitehill & Bordon Regeneration Company and The Land Trust for Hogmoor Inclosure

Annual Report 2021-2022

Deadwater Valley Trust

Registered Charity Number: 1160737

Charity’s Principal Address:

The Phoenix Centre, Station Road, Bordon, Hampshire, GU35 0LR

Trustees and Committee Members

	*Trustee*	*Position*	*Period*
1.	Mrs N Dobson	Chair	Throughout
2.	Dr W Wain	Vice-Chair	Throughout
3.	Mr R Betteley	Treasurer	Throughout
4.	Mr G Dawkins	Secretary	Throughout
5.	Mrs T Privetti		Throughout
6.	Mr P Charman		Throughout
7.	Mrs P Bruton		Throughout
8.	Cllr A Tree		Throughout
9.	Cllr D Tennyson		Throughout
10.	Cllr D Curnow-Ford		Throughout

Appointment

DVT Conservation Volunteers Woolmer Forest Heritage Society Walldown Preservation Society Local Resident Friends of the Deadwater Local Resident Co-opted Whitehill Town Council East Hampshire District Council Hampshire County Council

Annual Report 2021-2022

Appointment of Trustees

The policy and general management of the affairs of the Charity shall be directed by a management committee, which shall comprise of eight representative members, two elected members and not more than two co-opted members.

Two representative members shall be appointed by the following local authority:

Whitehill Town Council (WTC)

One representative member shall be appointed by each of the following local authorities: East Hampshire District Council (EHDC) Hampshire County Council (HCC)

One representative member shall be appointed by each of the following local organisations: Deadwater Valley Trust Conservation Volunteers (DVTCV) Friends of the Deadwater (FoD) Walldown Preservation Society (WPS) Woolmer Forest Heritage Society (WFHS)

Bankers

The bankers of the Trust are Lloyds Bank PLC.

Reserve Policy

The Trustees attempt to keep 13 weeks expenditure in reserve, as recommended. The money is held in a separate Charity Bank account where it is easily realisable.

Independent Examiner

N/A

Annual Report 2021-2022

Contents Page

Contents Page
	Page
Trustees and Committee Members	4
Appointment of Trustees, Bankers, Reserve Policy and Independent Examiner	5
Contents Page	6
1. The Trust	7
2. Objectives of The Trust	7
3. Reasons for Conserving the Deadwater Valley LNR, Bordon Inclosure and
Hogmoor Inclosure SANG’s	7
4. Public Benefit	8
5. Management Highlights	8
6. Acknowledgements	10
Receipts and Payments Accounts for the year ending 31stMarch 2022	11
Statement of Assets and Liabilities at 31stMarch 2022	12
Independent Examiner’s Report to the Trustees of The Deadwater Valley Trust	13

Annual Report 2021-2022

1. The Trust

The Deadwater Valley Trust is an organisation that aims to consolidate and constantly improve the work first carried out in the mid 1980’s by the River Deadwater Environmental Project, which was supported by the Hampshire County Council Community Service.

The Trust exists to manage the Deadwater Valley Local Nature Reserve (LNR), Bordon Inclosure and Hogmoor Inclosure Suitable Alternative Natural Greenspaces (SANGs) for the conservation of the different habitats and recreation.

The current Service Level Agreement (SLA) for the management of the LNR was extended two years by Whitehill Town Council (WTC) until 31[st] March 2022. From 1[st] January 2016 the Trust took on management of Bordon Inclosure SANG with the existing SLA with WTC extended until 31[st] March 2023, who have taken on a long-term lease from the Defence Infrastructure Organisation (MoD).

From 1[st] July 2017 the Trust also took on management of Hogmoor Inclosure SANG after signing a separate SLA with the Whitehill & Bordon Regeneration Company (WBRC), who have taken on a long-term lease from the Defence Infrastructure Organisation. Initially this SLA was for only 24 hours of ranger service per week but from 1[st] October 2020 the agreement was passed to the Land Trust (LT) and for a full-time ranger service until 31[st] March 2025.

The Trust was originally set up as a supporting partnership between Hampshire County Council, East Hampshire District Council and Whitehill Town Council. All of these Councils are represented on the Board of Trustees. The Deadwater Valley Local Nature Reserve is either owned or leased by Whitehill Town Council who are the main funder.

2. Objectives of The Trust

2.1 To preserve, enhance, conserve, restore and promote the natural and man-made features of the Deadwater Valley LNR, Bordon Inclosure and Hogmoor Inclosure SANGs and neighbourhood areas relevant to their ecology, geology, archaeology and history.
2.2 To promote and develop interest, research, appreciation and knowledge of these areas for the education and benefit of the public.

3. Reasons for Conserving the Deadwater Valley LNR and SANG’s

3.1 The LNR is one of the few green spaces with public access (in normal circumstances) within and close to the built environment of Whitehill & Bordon, and was once part of the Royal Forest of Woolmer.
3.2 The LNR path system constructed in the early 1980’s needs continuous management.
3.3 To maintain the important biodiversity of the area, which includes the River Deadwater, a Scheduled Ancient Monument, ponds, woodland (mixed, broadleaf & alder carr), ancient meadow, grassland, scrub and two areas of lowland heathland.
3.4 To maintain and enhance the recently designated Bordon Inclosure and Hogmoor Inclosure SANGs for the benefit of local residents of Whitehill & Bordon as a buffer zone away from the surrounding European designated sites of Broxhead, Kingsley and Shortheath Commons.

Annual Report 2021-2022

4. Public Benefit

The charity trustees understand the Charity Commissions guidance on public benefit and in accordance with the objectives of the organisation recognise that the charity operates primarily to provide public benefit in the advancement of the Local Nature Reserve and Bordon Inclosure and Hogmoor Inclosure SANGs and also through the advancement of education and community development. To facilitate this work the charity maintains the ground structure of these areas in addition to providing conservation related activities within the wider community.

Path in Hogmoor Inclosure along the Green Loop

5. Management Highlights

Staff and more

SLA’s for LNR and Bordon Inclosure SANGs renewed for 10 years
Greenspaces we managed really helped the local community tail end of Covid-19
30+C heat, biblical rain and four named storms Nov thru Feb (Arwen, Barra, Eunice & Franklin)
Lots of on-line training and webinars including: bats, corvids, ladders, first aid, ROLO and UXOs!!!!

Deadwater Valley LNR

Green Grid – Green Loop & Wayfinding projects completed through LNR
Lots of tree work by contractors and chestnut processed into fencing
Riverfly surveys revealed 7/8 indicator species
Water Rail, Woodcock, Barn Owl and Silver-washed fritillary seen

Annual Report 2021-2022

Bordon Inclosure SANG

Sixth year of management of site
Lots of tree work by contractors and hornbeam coppiced by rangers
Boardwalks and raised pathways extended and vertical log piles installed
Riverfly surveys revealed 6/8 indicator species
Cuckoo, Tawny Owl seen

Hogmoor Inclosure SANG

Fifth year of management of site and first full 12 months working with the Land Trust
Secrets of The Heath event with SDNPA and LT Conference attended
Lots of pine pulling, path cutting, tree work and play area stepping logs
Heather re-growth surveys, bat walk and dusk chorus
Kingfisher, Woodlark, Dartford Warbler and Grayling seen

Volunteers

No work parties were lost to Covid-19 restrictions
Monday group – 45/47 work parties with an average of 11 (11 in 2020/21) with 10 new
faces joining
Thursday group – 47/51 work parties with an average of 6 (6 in 2020/21) with 5 new faces joining
Saturday groups – 21/24 work parties with an average of 9 (10 in 2020/21) with 4 new faces joining
Overall volunteer hours 2865 hours = 358 days (1790 hours and 225 days for 2020/2021)
Special thank you to Sarah who put in 47 days, Paul for helping with Junior Rangers and play area inspections, and college students Monty & Stirling

Education & Community

Only 27 out of 28 Junior Ranger sessions happened still well attended and fun
Limited number of school visits with only 6 classes and 130 kids (4 classes and 120 in 2020/21)
4 different School & College work experience students contributed over 500 Hours volunteering
Lots of visits by Uniformed groups to all three sites
DVT events included: Blessing of Bower, ‘Virtual’ Duck Race, Carols at Kings, Winter Solstic
Others included: Blackmore Apple Fair, WBTP Fireworks, FCC Summer Fun Day, Brian Wood marathons
Bee sculpture installed in Alexandra Park with WTC & WBCT
New volunteer uniforms, gloves and hand tools

Annual Report 2021-2022

6.0 Acknowledgements

The Chair and Senior Ranger wish to thank all the dedicated Volunteers and Friends, new and old, who have supported the Trust during this reporting period. They extend their thanks to the officers of the Trust, The Phoenix Arts Centre, WTC, LT and Bruce Collinson at WBRC plus Martin Dobson and Mike Lawn, without their help and support the success of the Trust could not be maintained.

The following table details the attendance of Trustees at scheduled meetings:

1. Mrs N Dobson	Chair & DVT Conservation Volunteers	7/7
2. Dr W Wain	Vice-Chair & Woolmer Forest Heritage Society	6/7
3. Mr R Betteley	Treasurer & Walldown Preservation Society	7/7
4. Mr G Dawkins	Secretary & Local Resident	6/7
5. Mrs T Privetii	Co-opted & Friends of the Deadwater	5/7
6. Mr P Charman	Local Resident	7/7
7. Mrs P Bruton	Co-opted	2/7
8. Cllr A Tree	Whitehill Town Council	2/7
9. Cllr D Tennyson	East Hampshire District Council	7/7
10. Cllr D Curnow-Ford	Hampshire County Council	2/7
Jamie Cummins	Senior Countryside Ranger	7/7

Spawn in Knox’s Pond

Annual Report 2021-2022

			Deadwater Valley Trust	Deadwater Valley Trust	Deadwater Valley Trust

		Receipts and Payments Account
	for the period ending 31st March 22



Receipts			LNR	B/I	H/I
Grants
Service Contracts	127,894.10		43,652.50	39,115.04	45,126.56
EHDC	9,790.16		9,790.16	-	-
Abri	977.95		977.95	-	-
Home Start	250.00		250.00	-	-
Donations	739.43		739.43	-	-
Fund Raising	1,014.60		1,014.60	-	-
Sale of Goods	1,435.23		1,055.00	-	380.23
	142,101.47		57,479.64	39,115.04	45,506.79

Payments
Labour	95,183.80		36,477.14	29,909.21	28,797.45
Rent	5,100.00		1,699.96	1,700.02	1,700.02
Telephone	627.28		255.76	195.76	175.76
Insurance	1,171.68		390.56	390.56	390.56
Office Expenses	2,374.02		416.62	1,166.80	790.60
Photocopies	186.22		120.66	65.56	-
Travel	161.85		161.85	-	-
Site Maintenance & Tools	24,948.75		12,170.88	6,861.60	5,916.27
Vehicle Training Protective Clothing	3,622.67 1,811.66 261.55		1,092.28 395.00 32.40	1,731.83 682.95 155.81	798.56 733.71 73.34
Volunteers	166.68		35.28	88.75	42.65
Advertising	50.52		-	50.52	-
Abri	977.95		977.95	-	-
	136,644.63		54,226.34	42,999.37	39,418.92



Nett Receipts/Payments	5,456.84		3,253.30	3,884.33 -	6,087.87
Brought F'wd from 2021	174,595.87		126,249.83	38,452.48	10,593.75
	180,752.90		129,503.13	34,568.15	16,681.62
Transfer to Savings	100,000.00
Balance @ Bank	80,752.90

Invested Funds	102,570.00

Annual Report 2021-2022

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Deadwater Valley Trust
Registered Charity Number 1160737
Statement of Assets and Liabilities
at 31st March 2022
31/03/2021 31/03/2022
Cash Funds
COIF Charities Deposit Fund 102,559.02 102,604.22
Lloyds Bank Current Account 75,296.06 80,752.90
Liabilities
Income Tax and National Insurance Due 1,629.65 1,803.13
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Signed by the Chair on behalf of all the Trustees

Mrs N Dobson

Date of Approval

17.5.2022

Annual Report 2021-2022

Independent Examiner’s Report to the Trustees of The Deadwater Valley Trust

I report on the accounts of the Trust for the year ended 31[st] March 2022, set out above.

Respective responsibilities of trustees and examiner:

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act), as amended by s.28 of the Charities Act 2006) and that an independent examination is needed.

It is my responsibility to:

examine the accounts (under section 43 (3) (a) of the 1993 Act, as amended);
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act, as amended); and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: T. J. Davis

Date: 22/9/22

Name: Mr. Timothy Davis

Address:

8 Borovere Close, Alton, Hants GU34 1LR

Annual Report 2021-2022