_Marbled White butterfly in Ancient Meadow_ ## **Annual Report 2021/2022** Registered Charity Number: 1160737 Annual Report 2021-2022 1 ## Deadwater Valley Trust Annual Report and Accounts ## for the period ## 1[st] April 2021 to 31[st] March 2022 Written by Jamie Cummins – Senior Countryside Ranger Deadwater Valley Trust Phoenix Centre, Station Road, Bordon, Hampshire, GU35 0LR Web: www.deadwatervalleytrust.co.uk E-mail: Jamie@deadwatervalleytrust.co.uk Facebook.com/deadwatervalleytrust Tel: 01420 479070 Annual Report 2021-2022 2 ## Deadwater Valley Trust ## is funded and works in partnership with Whitehill Town Council for the ## Deadwater Valley Local Nature Reserve and Bordon Inclosure **----- Start of picture text -----**
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## funded and works in partnership with Whitehill & Bordon Regeneration Company and The Land Trust for Hogmoor Inclosure Annual Report 2021-2022 3 ## **Deadwater Valley Trust** Registered Charity Number: 1160737 ## Charity’s Principal Address: The Phoenix Centre, Station Road, Bordon, Hampshire, GU35 0LR ## **Trustees and Committee Members** ||**_Trustee_**
|**_Position_**|**_Period_**| |---|---|---|---| |1.|Mrs N Dobson|Chair|Throughout| |2.|Dr W Wain
|Vice-Chair|Throughout| |3.|Mr R Betteley|Treasurer|Throughout| |4.|Mr G Dawkins|Secretary|Throughout| |5.|Mrs T Privetti||Throughout| |6.|Mr P Charman||Throughout| |7.|Mrs P Bruton||Throughout| |8.|Cllr A Tree||Throughout| |9.|Cllr D Tennyson||Throughout| |10.|Cllr D Curnow-Ford||Throughout| ## _**Appointment**_ DVT Conservation Volunteers Woolmer Forest Heritage Society Walldown Preservation Society Local Resident Friends of the Deadwater Local Resident Co-opted Whitehill Town Council East Hampshire District Council Hampshire County Council Annual Report 2021-2022 4 ## **Appointment of Trustees** The policy and general management of the affairs of the Charity shall be directed by a management committee, which shall comprise of eight representative members, two elected members and not more than two co-opted members. _Two_ representative members shall be appointed by the following local authority: Whitehill Town Council (WTC) - _One_ representative member shall be appointed by each of the following local authorities: East Hampshire District Council (EHDC) Hampshire County Council (HCC) _One_ representative member shall be appointed by each of the following local organisations: Deadwater Valley Trust Conservation Volunteers (DVTCV) Friends of the Deadwater (FoD) Walldown Preservation Society (WPS) Woolmer Forest Heritage Society (WFHS) ## **Bankers** The bankers of the Trust are Lloyds Bank PLC. ## **Reserve Policy** The Trustees attempt to keep 13 weeks expenditure in reserve, as recommended. The money is held in a separate Charity Bank account where it is easily realisable. ## **Independent Examiner** N/A 5 Annual Report 2021-2022 ## **Contents Page** |**Contents Page**|| |---|---| ||_Page_| |Trustees and Committee Members|4| |Appointment of Trustees, Bankers, Reserve Policy and Independent Examiner|5| |Contents Page|6| |1. The Trust|7| |2. Objectives of The Trust|7| |3. Reasons for Conserving the Deadwater Valley LNR, Bordon Inclosure and|| |Hogmoor Inclosure SANG’s|7| |4. Public Benefit|8| |5. Management Highlights|8| |6. Acknowledgements|10| |Receipts and Payments Accounts for the year ending 31stMarch 2022|11| |Statement of Assets and Liabilities at 31stMarch 2022|12| |Independent Examiner’s Report to the Trustees of The Deadwater Valley Trust|13| 6 Annual Report 2021-2022 ## **1. The Trust** The Deadwater Valley Trust is an organisation that aims to consolidate and constantly improve the work first carried out in the mid 1980’s by the River Deadwater Environmental Project, which was supported by the Hampshire County Council Community Service. The Trust exists to manage the Deadwater Valley Local Nature Reserve (LNR), Bordon Inclosure and Hogmoor Inclosure Suitable Alternative Natural Greenspaces (SANGs) for the conservation of the different habitats and recreation. The current Service Level Agreement (SLA) for the management of the LNR was extended two years by Whitehill Town Council (WTC) until 31[st] March 2022. From 1[st] January 2016 the Trust took on management of Bordon Inclosure SANG with the existing SLA with WTC extended until 31[st] March 2023, who have taken on a long-term lease from the Defence Infrastructure Organisation (MoD). From 1[st] July 2017 the Trust also took on management of Hogmoor Inclosure SANG after signing a separate SLA with the Whitehill & Bordon Regeneration Company (WBRC), who have taken on a long-term lease from the Defence Infrastructure Organisation. Initially this SLA was for only 24 hours of ranger service per week but from 1[st] October 2020 the agreement was passed to the Land Trust (LT) and for a full-time ranger service until 31[st] March 2025. The Trust was originally set up as a supporting partnership between Hampshire County Council, East Hampshire District Council and Whitehill Town Council. All of these Councils are represented on the Board of Trustees. The Deadwater Valley Local Nature Reserve is either owned or leased by Whitehill Town Council who are the main funder. ## **2. Objectives of The Trust** - 2.1 To preserve, enhance, conserve, restore and promote the natural and man-made features of the Deadwater Valley LNR, Bordon Inclosure and Hogmoor Inclosure SANGs and neighbourhood areas relevant to their ecology, geology, archaeology and history. - 2.2 To promote and develop interest, research, appreciation and knowledge of these areas for the education and benefit of the public. ## **3. Reasons for Conserving the Deadwater Valley LNR and SANG’s** - 3.1 The LNR is one of the few green spaces with public access (in normal circumstances) within and close to the built environment of Whitehill & Bordon, and was once part of the Royal Forest of Woolmer. - 3.2 The LNR path system constructed in the early 1980’s needs continuous management. - 3.3 To maintain the important biodiversity of the area, which includes the River Deadwater, a Scheduled Ancient Monument, ponds, woodland (mixed, broadleaf & alder carr), ancient meadow, grassland, scrub and two areas of lowland heathland. - 3.4 To maintain and enhance the recently designated Bordon Inclosure and Hogmoor Inclosure SANGs for the benefit of local residents of Whitehill & Bordon as a buffer zone away from the surrounding European designated sites of Broxhead, Kingsley and Shortheath Commons. Annual Report 2021-2022 7 ## **4. Public Benefit** The charity trustees understand the Charity Commissions guidance on public benefit and in accordance with the objectives of the organisation recognise that the charity operates primarily to provide public benefit in the advancement of the Local Nature Reserve and Bordon Inclosure and Hogmoor Inclosure SANGs and also through the advancement of education and community development. To facilitate this work the charity maintains the ground structure of these areas in addition to providing conservation related activities within the wider community. _Path in Hogmoor Inclosure along the Green Loop_ ## **5. Management Highlights** ## **Staff and more** - SLA’s for LNR and Bordon Inclosure SANGs renewed for 10 years - Greenspaces we managed really helped the local community tail end of Covid-19 - 30+C heat, biblical rain and four named storms Nov thru Feb (Arwen, Barra, Eunice & Franklin) - Lots of on-line training and webinars including: bats, corvids, ladders, first aid, ROLO and UXOs!!!! ## **Deadwater Valley LNR** - Green Grid – Green Loop & Wayfinding projects completed through LNR - Lots of tree work by contractors and chestnut processed into fencing - Riverfly surveys revealed 7/8 indicator species - Water Rail, Woodcock, Barn Owl and Silver-washed fritillary seen Annual Report 2021-2022 8 ## **Bordon Inclosure SANG** - Sixth year of management of site - Lots of tree work by contractors and hornbeam coppiced by rangers - Boardwalks and raised pathways extended and vertical log piles installed - Riverfly surveys revealed 6/8 indicator species - Cuckoo, Tawny Owl seen ## **Hogmoor Inclosure SANG** - Fifth year of management of site and first full 12 months working with the Land Trust - Secrets of The Heath event with SDNPA and LT Conference attended - Lots of pine pulling, path cutting, tree work and play area stepping logs - Heather re-growth surveys, bat walk and dusk chorus - Kingfisher, Woodlark, Dartford Warbler and Grayling seen ## **Volunteers** - No work parties were lost to Covid-19 restrictions - Monday group – 45/47 work parties with an average of 11 (11 in 2020/21) with 10 new - faces joining - Thursday group – 47/51 work parties with an average of 6 (6 in 2020/21) with 5 new faces joining - Saturday groups – 21/24 work parties with an average of 9 (10 in 2020/21) with 4 new faces joining - Overall volunteer hours 2865 hours = 358 days (1790 hours and 225 days for 2020/2021) - Special thank you to Sarah who put in 47 days, Paul for helping with Junior Rangers and play area inspections, and college students Monty & Stirling ## **Education & Community** - Only 27 out of 28 Junior Ranger sessions happened still well attended and fun - Limited number of school visits with only 6 classes and 130 kids (4 classes and 120 in 2020/21) - 4 different School & College work experience students contributed over 500 Hours volunteering - Lots of visits by Uniformed groups to all three sites - DVT events included: Blessing of Bower, ‘Virtual’ Duck Race, Carols at Kings, Winter Solstic - Others included: Blackmore Apple Fair, WBTP Fireworks, FCC Summer Fun Day, Brian Wood marathons - Bee sculpture installed in Alexandra Park with WTC & WBCT - New volunteer uniforms, gloves and hand tools Annual Report 2021-2022 9 ## **6.0 Acknowledgements** The Chair and Senior Ranger wish to thank all the dedicated Volunteers and Friends, new and old, who have supported the Trust during this reporting period. They extend their thanks to the officers of the Trust, The Phoenix Arts Centre, WTC, LT and Bruce Collinson at WBRC plus Martin Dobson and Mike Lawn, without their help and support the success of the Trust could not be maintained. The following table details the attendance of Trustees at scheduled meetings: |1. Mrs N Dobson|Chair & DVT Conservation Volunteers|7/7| |---|---|---| |2. Dr W Wain|Vice-Chair & Woolmer Forest Heritage Society|6/7| |3. Mr R Betteley|Treasurer & Walldown Preservation Society|7/7| |4. Mr G Dawkins|Secretary & Local Resident|6/7| |5. Mrs T Privetii|Co-opted & Friends of the Deadwater|5/7| |6. Mr P Charman|Local Resident|7/7| |7. Mrs P Bruton|Co-opted|2/7| |8. Cllr A Tree|Whitehill Town Council|2/7| |9. Cllr D Tennyson|East Hampshire District Council|7/7| |10. Cllr D Curnow-Ford|Hampshire County Council|2/7| |Jamie Cummins|Senior Countryside Ranger|7/7| _Spawn in Knox’s Pond_ Annual Report 2021-2022 10 ||||||||**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**|**Deadwater Valley Trust**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||| |||||||Receipts and Payments Account||||||||| ||||||for the period ending 31st March 22|||||||||| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||**Receipts**|||||||**LNR**||**B/I**||**H/I**|| |||Grants||||||||||||| |||Service Contracts|||127,894.10||||43,652.50||39,115.04||45,126.56|| |||EHDC|||9,790.16||||9,790.16||-||-|| |||Abri|||977.95||||977.95||-||-|| |||Home Start|||250.00||||250.00||-||-|| |||Donations|||739.43||||739.43||-||-|| |||Fund Raising|||1,014.60||||1,014.60||-||-|| |||Sale of Goods|||1,435.23||||1,055.00||-||380.23|| ||||||142,101.47||||57,479.64||39,115.04||45,506.79|| |||||||||||||||| |||**Payments**||||||||||||| |||Labour|||95,183.80||||36,477.14||29,909.21||28,797.45|| |||Rent|||5,100.00||||1,699.96||1,700.02||1,700.02|| |||Telephone|||627.28||||255.76||195.76||175.76|| |||Insurance|||1,171.68||||390.56||390.56||390.56|| |||Office Expenses|||2,374.02||||416.62||1,166.80||790.60|| |||Photocopies|||186.22||||120.66||65.56||-|| |||Travel|||161.85||||161.85||-||-|| |||Site Maintenance & Tools|||24,948.75||||12,170.88||6,861.60||5,916.27|| |||Vehicle
Training
Protective Clothing|||3,622.67
1,811.66
261.55||||1,092.28
395.00
32.40||1,731.83
682.95
155.81||798.56
733.71
73.34|| |||Volunteers|||166.68||||35.28||88.75||42.65|| |||Advertising|||50.52||||-||50.52||-|| |||Abri|||977.95||||977.95||-||-|| ||||||136,644.63||||54,226.34||42,999.37||39,418.92|| |||||||||||||||| |||||||||||||||| |||||||||||||||| |||Nett Receipts/Payments|||5,456.84||||3,253.30||3,884.33
-||6,087.87|| |||Brought F'wd from 2021|||174,595.87||||126,249.83||38,452.48||10,593.75|| ||||||180,752.90||||129,503.13||34,568.15||16,681.62|| |||Transfer to Savings|||100,000.00|||||||||| |||Balance @ Bank|||80,752.90|||||||||| |||||||||||||||| |||Invested Funds|||102,570.00|||||||||| |||||||||||||||| Annual Report 2021-2022 11 **----- Start of picture text -----**
Deadwater Valley Trust
Registered Charity Number 1160737
Statement of Assets and Liabilities
at 31st March 2022
31/03/2021 31/03/2022
Cash Funds
COIF Charities Deposit Fund 102,559.02 102,604.22
Lloyds Bank Current Account 75,296.06 80,752.90
Liabilities
Income Tax and National Insurance Due 1,629.65 1,803.13
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Signed by the Chair on behalf of all the Trustees ## Mrs N Dobson Date of Approval 17.5.2022 Annual Report 2021-2022 12 ## **Independent Examiner’s Report to the Trustees of The Deadwater Valley Trust** I report on the accounts of the Trust for the year ended 31[st] March 2022, set out above. ## **Respective responsibilities of trustees and examiner:** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act), as amended by s.28 of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under section 43 (3) (a) of the 1993 Act, as amended); - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act, as amended); and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 41 of the 1993 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Signed:** T. J. Davis Date: 22/9/22 **Name:** Mr. Timothy Davis ## **Address:** 8 Borovere Close, Alton, Hants GU34 1LR Annual Report 2021-2022 13