Kirklees Visual Impairment Network
Charity number 1160580
Annual Report and Financial Statements
for the year ended 31 March 2021
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Kirklees Visual Impairment Network
Annual Report and Financial Statements
for the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 to 10 |
Prepared by West Yorkshire Community Accounting Service
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Kirklees Visual Impairment Network
Trustees' report for the year ended 31 March 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position David Quarmby Chair Moin Valli Fayyaz Musa Julie Howard Treasurer Adeel Mohammed Aisha Saiyad Vivs Long-Ferguson
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1160580, on 23 February 2015.
Principal address Bankers LG12 Brian Jackson House Yorkshire Bank New North Parade 40 New Street Huddersfield Huddersfield HD1 5JP HD1 2BT
Independent examiner
E J Beverley FCCA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 23 February 2015 and is governed by a constitution as amended on 22 October 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
Objectives and activities
The charity's objects
The object of the CIO is to relieve the needs of blind and partially sighted (visually impaired) people who live, work or study in Kirklees and the surrounding area.
Particularly but not exclusively by:
a) providing equipment, services and advice which will enable them to live more independently;
b) providing social and recreational activities designed to improve their quality of life.
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Kirklees Visual Impairment Network
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities (continued)
The charity's main activities
Kirklees Visual Impairment Network (KVIN) is a disabled user led charity run by and for VIs (blind and visually impaired people). With support from sighted volunteers our VI volunteers provide training and support in the use of various technologies to improve the lives of other VIs.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular disabled led peer support and training in technologies which can help VIs remain independent and reduce social isolation.
Achievements and performance
So, another difficult year in terms of fundraising with projects being put back again and again. In terms of service delivery however we have made huge progress with our mobile sight loss unit or the Van as its fondly called. So far, we have used the unit to get out into the community to help the council to promote vaccinations and talking to people with disabilities as this group have been identified as a group that have been hesitant. We have been overwhelmed at the response which has had over 30 people a session coming forward to talk to our volunteers who have had some extra training around Covid awareness to allow them to pass their knowledge on to members of the public.
Covid has thrown up some real difficulties for people with sight loss and the team as usual have been creative in developing resources for people to use. Members of the team have put together videos talking people through things like how to undertake a Covid lateral flow test if you have very little or no sight.
In terms of branding, we have been working with a marketing company Born and Raised who offered to help us rebrand as part of their corporate social responsibility. Their team have been great, and we are now close to launching our new name which will be Outlookers … The local sight loss charity. The branding is bright and fresh, and we are keen to complete all the legal processes to complete this.
We were fortunate enough to get a development award from the national organisation Visionary which we were delighted to get and cheered us all up at a very difficult time. Some of our staff and volunteers have been working closely with Visionary to support other groups nationally to have confidence to offer their clients the sort of technology support that KVIN member receive.
Throughout the last year KVIN has been consulting members about a proposed merger with the charity Society for the Blind of Dewsbury Batley and District (the Society) and the Whitfield centre, the property owned by the charity, now that KVIN have taken on the responsibility for both organisations.
The consultation findings regarding the future of the Society have gone to the our solicitors (Wrigleys) and they have been busy working with The Charity Commission to work out the best way of merging us into one organisation. These things take an inordinate amount of time, with letters going back and forth between The Charity Commission and Wrigleys solicitors, but we have a target date of April 2022.
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Kirklees Visual Impairment Network
Trustees' report (continued) for the year ended 31 March 2021
Objectives and activities (continued)
Financial review
The net receipts for the year were £18,691, including net receipts of £21,292 on unrestricted funds and net payments of £2,601 on restricted funds.
Funding has been difficult to secure as its tricky to work out what the needs of people will be coming out of lockdown. What is becoming apparent to all community groups is lots of people will have issues with confidence. Getting back out to meet socially and shopping are a real worry for many people and blind people even more so. We look to national organisations for direction and of course our own volunteers and members to see what they identify as needs for the future.
Next year is the last year of our lottery grant and the trustees are on board already thinking about the future and what income streams are available to us. They are undertaking planning exercises to decide what is really important to the organisation and what things are now sustainable and what can be managed with different or reduced funding.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.’
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £36,895.
It is the policy of the charity to hold 3 to 6 months running costs in reserve. These reserves would provide security and enable KVIN to continue providing our core service in the event of an unexpected drop in income or gap in between core funding. The policy will be reviewed annually in April and updated as appropriate.
Signed on behalf of the board of trustees on 28/10/2021
David Quarmby (Trustee)
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Kirklees Visual Impairment Network
Independent examiner's report to the trustees of Kirklees Visual
Impairment Network Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
03/12/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Kirklees Visual Impairment Network
Receipts and payments account for the year ended 31 March 2021
| Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 19,237 Contract income 10,000 Activity income 100 Recharges to associated charity 27,451 Total receipts 56,788 Payments Salaries, NI and pension (3) 31,890 Payroll costs - Volunteer expenses 353 Staff expenses and travel 345 Room hire - Building capabilities - Fundraising costs 300 Printing, postage and stationery 11 Accountancy - Equipment and software 1,812 Insurance - Subscriptions and membership 379 Repairs and maintenance - Expenses paid for associated charity 406 External consultancy - Office rent and running costs - Marketing and publicity - Training - Total payments 35,496 21,292 Fund balances brought forward 15,603 Fund balances carried forward (4) 36,895 Net receipts / (payments) |
2021 Restricted funds £ 72,293 - - - 72,293 53,102 575 681 340 - - - 510 792 6,315 - 321 11 - - 10,651 - 1,596 74,894 (2,601) 24,226 21,625 |
2021 Total funds £ 91,530 10,000 100 27,451 129,081 84,992 575 1,034 685 - - 300 521 792 8,127 - 700 11 406 - 10,651 - 1,596 110,390 18,691 39,829 58,520 |
2020 Total funds £ 60,172 - 2,320 - 62,492 53,329 372 4,327 859 372 1,349 - 514 801 4,640 817 1,346 - - 662 10,507 83 2,215 82,193 (19,701) 59,530 39,829 |
|---|---|---|---|
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Kirklees Visual Impairment Network
Statement of assets and liabilities
| as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 36,858 Cash in hand 37 Total cash funds 36,895 |
2021 Restricted £ 21,625 - 21,625 |
2021 Total £ 58,483 37 58,520 |
2020 Total £ 39,445 384 39,829 |
|---|---|---|---|
| Other monetary assets Expenses to be re-imbursed by associated charity |
£ 406 406 |
|---|---|
Assets retained for the charity's own use
Computer equipment including laptops, software and printers Braille equipment including a pen and display Stereo digitizer Smartview magnifier Various other items of electronic and office equipment
The association also holds equipment on loan from several suppliers for demonstration purposes.
| Liabilities Insurance Independent examination |
£ 70 540 610 |
|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 28/10/2021
David Quarmby (Trustee)
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Kirklees Visual Impairment Network
Notes to the accounts
for the year ended 31 March 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Kirklees Visual Impairment Network
Notes to the accounts continued
for the year ended 31 March 2021
| 2 Grants and donations Big Lottery Reaching Communities KMC Community Plus KMC Dewsbury Ukulele Groundwork Tesco Batley project Groundwork Tesco Training Titans KMC Jumping Frogs Keep fit VI One Community Judith and Neil Charlesworth Fund Thomas Pocklington Trust Thornton Lodge Masons Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Unrestricted funds £ - - - - - - 3,361 - - 2,000 13,876 19,237 |
2021 Restricted funds £ 60,906 - - 1,000 - - 1,000 987 8,400 - - 72,293 |
2021 Total funds £ 60,906 - - 1,000 - - 4,361 987 8,400 2,000 13,876 91,530 2021 £ 82,639 4,719 (4,000) 1,634 84,992 |
2020 Total funds £ 36,018 4,950 1,000 3,000 5,718 875 - - - - 8,611 60,172 2020 £ 51,851 3,006 (3,000) 1,472 53,329 |
|---|---|---|---|---|
The average number employees during the year was 6.1, being an average of 3.9 full time equivalent (2020: 3.8, 2 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end Amount of any contributions prepaid at the year end 4 Restricted funds Balance b/f Incoming £ £ BL - Reaching Communities 12,772 60,906 BL - Building capabilities 7,260 - KMC Community Plus 40 - Groundwork Tesco Batley project 1,865 1,000 Groundwork Training Titans 1,414 - KMC Keep fit 875 - One Community Covid 19 fund - 1,000 Judith and Neil Charlesworth Fund - 987 Thomas Pocklington Trust - 8,400 24,226 72,293 |
Outgoing £ 63,274 - - 200 1,414 262 475 869 8,400 74,894 |
2021 £ 1,634 539 - Transfers £ - - - - - - - - - - |
2020 £ 1,472 - - Balance c/f £ 10,404 7,260 40 2,665 - 613 525 118 - 21,625 |
|---|---|---|---|
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Kirklees Visual Impairment Network
Notes to the accounts continued
for the year ended 31 March 2021
4 Restricted funds (continued) Fund name
Purpose of restriction
BL - Reaching Communities BL - Building capabilities KMC Community Plus Groundwork Tesco Batley project
Groundwork Training Titans KMC Keep fit One Community Covid 19 fund Judith and Neil Charlesworth Fund Thomas Pocklington Trust
Towards the Smart VIs project for 5 years. To build the sustainability of the organisation. Towards work in Batley. Towards volunteer sighted guide training costs including travel, publicity and equipment.
ESF funding towards the Training Titans project. Towards a Keep Fit programme for VIs. Covid emergency fund. To buy and trial the accessibility of equipment.
Support through financial concerns due to cashflow difficulties as a direct result of the Covid19 crisis.
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
| Other related party transactions Trustees in common Name of trustee or related party Relationship to charity Society for the Blind of Dewsbury Batley and District Description of transaction Recharge of wages Recharge of expenses (cost in KVIN reduced) |
2021 £ 27,451 1,158 28,609 |
|---|---|
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