## Kirklees Visual Impairment Network
Charity number 1160580
## Annual Report and Financial Statements
## for the year ended 31 March 2021
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Group's logo
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## Kirklees Visual Impairment Network
## Annual Report and Financial Statements
for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 10|
**Prepared by West Yorkshire Community Accounting Service**
1
## Kirklees Visual Impairment Network
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position** David Quarmby Chair Moin Valli Fayyaz Musa Julie Howard Treasurer Adeel Mohammed Aisha Saiyad Vivs Long-Ferguson
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1160580, on 23 February 2015.
**Principal address Bankers** LG12 Brian Jackson House Yorkshire Bank New North Parade 40 New Street Huddersfield Huddersfield HD1 5JP HD1 2BT
## **Independent examiner**
E J Beverley FCCA
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 23 February 2015 and is governed by a constitution as amended on 22 October 2018.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
The object of the CIO is to relieve the needs of blind and partially sighted (visually impaired) people who live, work or study in Kirklees and the surrounding area.
Particularly but not exclusively by:
a) providing equipment, services and advice which will enable them to live more independently;
b) providing social and recreational activities designed to improve their quality of life.
2
## Kirklees Visual Impairment Network
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities (continued)**
## **The charity's main activities**
Kirklees Visual Impairment Network (KVIN) is a disabled user led charity run by and for VIs (blind and visually impaired people). With support from sighted volunteers our VI volunteers provide training and support in the use of various technologies to improve the lives of other VIs.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular disabled led peer support and training in technologies which can help VIs remain independent and reduce social isolation.
## **Achievements and performance**
So, another difficult year in terms of fundraising with projects being put back again and again. In terms of service delivery however we have made huge progress with our mobile sight loss unit or the Van as its fondly called. So far, we have used the unit to get out into the community to help the council to promote vaccinations and talking to people with disabilities as this group have been identified as a group that have been hesitant. We have been overwhelmed at the response which has had over 30 people a session coming forward to talk to our volunteers who have had some extra training around Covid awareness to allow them to pass their knowledge on to members of the public.
Covid has thrown up some real difficulties for people with sight loss and the team as usual have been creative in developing resources for people to use. Members of the team have put together videos talking people through things like how to undertake a Covid lateral flow test if you have very little or no sight.
In terms of branding, we have been working with a marketing company Born and Raised who offered to help us rebrand as part of their corporate social responsibility. Their team have been great, and we are now close to launching our new name which will be Outlookers … The local sight loss charity. The branding is bright and fresh, and we are keen to complete all the legal processes to complete this.
We were fortunate enough to get a development award from the national organisation Visionary which we were delighted to get and cheered us all up at a very difficult time. Some of our staff and volunteers have been working closely with Visionary to support other groups nationally to have confidence to offer their clients the sort of technology support that KVIN member receive.
Throughout the last year KVIN has been consulting members about a proposed merger with the charity Society for the Blind of Dewsbury Batley and District (the Society) and the Whitfield centre, the property owned by the charity, now that KVIN have taken on the responsibility for both organisations.
The consultation findings regarding the future of the Society have gone to the our solicitors (Wrigleys) and they have been busy working with The Charity Commission to work out the best way of merging us into one organisation. These things take an inordinate amount of time, with letters going back and forth between The Charity Commission and Wrigleys solicitors, but we have a target date of April 2022.
3
## Kirklees Visual Impairment Network
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities (continued)**
## **Financial review**
The net receipts for the year were £18,691, including net receipts of £21,292 on unrestricted funds and net payments of £2,601 on restricted funds.
Funding has been difficult to secure as its tricky to work out what the needs of people will be coming out of lockdown. What is becoming apparent to all community groups is lots of people will have issues with confidence. Getting back out to meet socially and shopping are a real worry for many people and blind people even more so. We look to national organisations for direction and of course our own volunteers and members to see what they identify as needs for the future.
Next year is the last year of our lottery grant and the trustees are on board already thinking about the future and what income streams are available to us. They are undertaking planning exercises to decide what is really important to the organisation and what things are now sustainable and what can be managed with different or reduced funding.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.’
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £36,895.
It is the policy of the charity to hold 3 to 6 months running costs in reserve. These reserves would provide security and enable KVIN to continue providing our core service in the event of an unexpected drop in income or gap in between core funding. The policy will be reviewed annually in April and updated as appropriate.
Signed on behalf of the board of trustees on 28/10/2021
David Quarmby (Trustee)
4
## Kirklees Visual Impairment Network
## Independent examiner's report to the trustees of Kirklees Visual
## Impairment Network Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 10.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
03/12/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Kirklees Visual Impairment Network
## Receipts and payments account for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
19,237
Contract income
10,000
Activity income
100
Recharges to associated charity
27,451
**Total receipts**
56,788
**Payments**
Salaries, NI and pension
(3)
31,890
Payroll costs
-
Volunteer expenses
353
Staff expenses and travel
345
Room hire
-
Building capabilities
-
Fundraising costs
300
Printing, postage and stationery
11
Accountancy
-
Equipment and software
1,812
Insurance
-
Subscriptions and membership
379
Repairs and maintenance
-
Expenses paid for associated charity
406
External consultancy
-
Office rent and running costs
-
Marketing and publicity
-
Training
-
**Total payments**
35,496
21,292
**Fund balances brought forward**
15,603
**Fund balances carried forward**
(4)
36,895
**Net receipts / (payments)**|2021
Restricted
funds
£
72,293
-
-
-
72,293
53,102
575
681
340
-
-
-
510
792
6,315
-
321
11
-
-
10,651
-
1,596
74,894
(2,601)
24,226
21,625|2021
Total
funds
£
91,530
10,000
100
27,451
129,081
84,992
575
1,034
685
-
-
300
521
792
8,127
-
700
11
406
-
10,651
-
1,596
110,390
18,691
39,829
58,520|2020
Total
funds
£
60,172
-
2,320
-
62,492
53,329
372
4,327
859
372
1,349
-
514
801
4,640
817
1,346
-
-
662
10,507
83
2,215
82,193
(19,701)
59,530
39,829|
|---|---|---|---|
6
## Kirklees Visual Impairment Network
## Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
36,858
Cash in hand
37
**Total cash funds**
36,895|2021
Restricted
£
21,625
-
21,625|2021
Total
£
58,483
37
58,520|2020
Total
£
39,445
384
39,829|
|---|---|---|---|
|**Other monetary assets**
Expenses to be re-imbursed by associated charity|£
406
406|
|---|---|
## **Assets retained for the charity's own use**
Computer equipment including laptops, software and printers Braille equipment including a pen and display Stereo digitizer Smartview magnifier Various other items of electronic and office equipment
The association also holds equipment on loan from several suppliers for demonstration purposes.
|**Liabilities**
Insurance
Independent examination|£
70
540
610|
|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 28/10/2021
David Quarmby (Trustee)
7
## Kirklees Visual Impairment Network
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Kirklees Visual Impairment Network
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Grants and donations**
Big Lottery Reaching Communities
KMC Community Plus
KMC Dewsbury Ukulele
Groundwork Tesco Batley project
Groundwork Tesco Training Titans
KMC Jumping Frogs Keep fit VI
One Community
Judith and Neil Charlesworth Fund
Thomas Pocklington Trust
Thornton Lodge Masons
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Unrestricted
funds
£
-
-
-
-
-
-
3,361
-
-
2,000
13,876
19,237|2021
Restricted
funds
£
60,906
-
-
1,000
-
-
1,000
987
8,400
-
-
72,293|2021
Total
funds
£
60,906
-
-
1,000
-
-
4,361
987
8,400
2,000
13,876
91,530
2021
£
82,639
4,719
(4,000)
1,634
84,992|2020
Total
funds
£
36,018
4,950
1,000
3,000
5,718
875
-
-
-
-
8,611
60,172
2020
£
51,851
3,006
(3,000)
1,472
53,329|
|---|---|---|---|---|
The average number employees during the year was 6.1, being an average of 3.9 full time equivalent (2020: 3.8, 2 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
Amount of any contributions prepaid at the year end
**4 Restricted funds**
Balance b/f
Incoming
£
£
BL - Reaching Communities
12,772
60,906
BL - Building capabilities
7,260
-
KMC Community Plus
40
-
Groundwork Tesco Batley project
1,865
1,000
Groundwork Training Titans
1,414
-
KMC Keep fit
875
-
One Community Covid 19 fund
-
1,000
Judith and Neil Charlesworth Fund
-
987
Thomas Pocklington Trust
-
8,400
24,226
72,293|Outgoing
£
63,274
-
-
200
1,414
262
475
869
8,400
74,894|2021
£
1,634
539
-
Transfers
£
-
-
-
-
-
-
-
-
-
-|2020
£
1,472
-
-
Balance c/f
£
10,404
7,260
40
2,665
-
613
525
118
-
21,625|
|---|---|---|---|
9
## Kirklees Visual Impairment Network
Notes to the accounts continued
for the year ended 31 March 2021
## **4 Restricted funds (continued) Fund name**
## **Purpose of restriction**
BL - Reaching Communities BL - Building capabilities KMC Community Plus Groundwork Tesco Batley project
Groundwork Training Titans KMC Keep fit One Community Covid 19 fund Judith and Neil Charlesworth Fund Thomas Pocklington Trust
Towards the Smart VIs project for 5 years. To build the sustainability of the organisation. Towards work in Batley. Towards volunteer sighted guide training costs including travel, publicity and equipment.
ESF funding towards the Training Titans project. Towards a Keep Fit programme for VIs. Covid emergency fund. To buy and trial the accessibility of equipment.
Support through financial concerns due to cashflow difficulties as a direct result of the Covid19 crisis.
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
|**Other related party transactions**
Trustees in common
**Name of trustee or related party**
**Relationship to**
**charity**
Society for the Blind of Dewsbury
Batley and District
**Description of transaction**
Recharge of wages
Recharge of expenses (cost in
KVIN reduced)|2021
£
27,451
1,158
28,609|
|---|---|
10