2024-03-31-accounts

Trustees’ Annual Report for the period

From 1.4.23 Period start date To 31.3.24 Period end date

Charity name: Bradford City of Sanctuary

Charity registration number: 1160553

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1)To advance the education of the public in general about the issues relating to refugees and those seeking asylum; 2)To promote social inclusion of refugees and asylum-seekers in Bradford who are socially excluded from society, or part of society, as a result of being a member of a socially and economically deprived community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	- Engaging with local organisations via our Sanctuary Awards programme to ensure their services are accessible and tailored towards the needs of asylum seekers and refugees - Engagement with local, regional and national media on asylum issues - Giving public awareness raising talks about our work, the wider asylum system and current developments - Running occasional awareness-raising events and providing information stalls at local events - Regular monthly meetings
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the Charity Commission’s guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
		N/A
	Para 1.38
Policy on grant making

Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The charity had 16 volunteers, whose roles included trusteeship, participation in our Sanctuary Award assessment panels, membership of our lived experience Advisory Group, and helping run events/activities or lead on initiatives
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	- Our Sanctuary Awards programme ensured that key local services are accessible to and tailored towards the needs of asylum seekers and refugees. During the year these included the local council, schools, colleges, the university, the city’s public transport hub and local arts groups - Development of our Advisory Group of people with lived refugee experience, to ensure our work accurately reflects and responds to the needs of these groups - Ensuring new arrivals to the city have access to key, relevant and timely information via creation of two websites: ‘Free in Bradford’ and ‘Welcome to Bradford’ - Engagement with local, regional and national media on asylum issues to ensure that accurate information is in the public domain - Supporting and resourcing the local asylum and refugee support sector via engagement with the Local Authority, network building, promotion of their services - Giving talks to interested groups - Supporting the organisation and running of the Refugee Week Great Get Together; running displays at other public events -Supporting the creation of and showing the ‘Sanctuary Seekers of Bradford’ film

Additional information (optional)

You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Par a 1.21	BALANCE SHEET (Negative figures are in brackets) TOTAL General Fund Admin Fund Schools Fund Director Fund FUNDS Balances from last year 33,205 8,213 7,213 7,779 10,000 Transfer of Funds 0 (7,000) 0 2,000 5,000 Surplus/deficit ytd 6,273 5,394 (145) (6,476) 7,500 BALANCE 39,478 6,607 7,068 3,303 22,500 ASSETS Bank balance 38,612 BCP a/c balance 512 Equals a/c balance 293 Petty cash 61 TOTAL ASSETS 39,478
Statement explaining the policy for holding reserves stating why they are held	Par a 1.22	The charity’s reserves are identified in our accounts as General Funds and do not include restricted funds. Our reserves are held for the following reasons:  for day-to-day operations of the charity;  to provide funds to facilitate the continued operation of the charity in the event of a shortage of current funding at any given time.  to provide funds for unanticipated opportunities; and/or  to provide cover against unforeseen risks. The trustees have set a target for reserves to equate to a minimum of three months expenditure
Amount of reserves held	Par a 1.22	£6,607
Reasons for holding zero reserves	Par a 1.22	N/A
Details of	Par	N/A

fund materially in deficit	a 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Par a 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustee recruitment is via advertising a role description in relevant local channels, vetting of applications and references by the current trustees, and appointment by a resolution passed at a properly convened trustees’ meeting

Additional information (optional)

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	We have a wide range of policies covering employment, finance, safeguarding, equality and diversity, data protection
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	We are members of, but legally and organisationally independent of, the national City of Sanctuary movement
Relationship with any related parties	Para 1.51	None
Other

Reference and Administrative details

Charity name	Bradford City of Sanctuary
Other name the charity uses	N/A
Registered charity number	1160553
Charity’s principal address	Registered Address: C/o Touchstone, 4 Easby Road, Bradford, BD7 1QX

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	William Sutcliffe	Chair		Trustee Board
	GeoffreyHale	Treasurer	From 20.11.23	Trustee Board
	Amanda Hall		Until 25.9.23	Trustee Board
	Roger Cowell		Until 25.9.23	Trustee Board
	Rosie MacPherson			Trustee Board
	Esther Douglas			Trustee Board
	Alun Pelleschi		Until 25.4.23	Trustee Board
	Clementina Ngoma		From 25.9.23	Trustee Board
	Susan Naylor		From 25.9.23	Trustee Board
	KayHolden			Trustee Board

– Corporate trustees names of the directors at the date the report was approved Director name None

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
None

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) William Sutcliffe ~~ee~~ Position (eg Chair Secretary, Chair, etc) ~~ee~~ Date 09.01.2024 ~~fF~~

BRADFORD CITY OF SANCTUARY 2023/24

BRADFORD CITY OF SANCTUARY
2023/24 INCOME Give as you Live Gif Aid Grants Other donatons Other income Less remitance in error (1) Total income EXPENDITURE Employment Costs Schools Worker Admin Worker Director Pensions Payroll admin fees Sub-total Freelance staf Recruitment & HR Support Ofce Rental Room Hire Events Employees' expenses Advisory group expenses Trustee and volunteer expenses Training Travel Telephone Printng IT Support Insurance Equipment Miscellaneous (2) Less repayment (1) Total expenditure SURPLUS (DEFICIT)		TOTAL 2,425 500 31,225 3,409 3,000 (3,000)	General Fund 2,425 500 0 3,409 3,000 (3,000)	Admin Fund 0 0 11,138 0 0	Schools Fund 0 0 12,588 0 0	Director
						Fund 0 0 7,500 0 0	Fund
		37,559	**6,334 **	11,138	12,588	7,500
		16,433 9,328 0 1,928 454	0 0 0 0 0	0 9,328 0 735 227	16,433 0 0 1,193 227	0 0 0 0 0
		28,144	0	10,290	17,853	0
		218 78 0 357 45 282 670 23 127 408 131 261 0 342 0 3,202 (3,000)	0 0 0 0 45 0 670 23 0 0 0 0 0 0 0 3,202 (3,000)	0 39 0 178 0 141 0 0 64 204 66 130 0 171 0 0	218 39 0 178 0 141 0 0 64 204 66 130 0 171 0 0	0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
		31,285	**939 **	11,282	19,063	0
		6,273	5,394	(145)	(6,476)	7,500

(1) £3000 received in error from Univ of Bradford

(2) Leaving meal £52, In memoriam donation £50, CoS UK contribution £100, repayment £3000

BALANCE SHEET

FUNDS Balances from last year Transfer of Funds Surplus/deficit ytd BALANCE ASSETS Bank balance BCP a/c balance Equals a/c balance Petty cash TOTAL ASSETS

	TOTAL 33,205 0 6,273	General Fund 8,213 (7,000) 5,394	Admin Fund 7,213 0 (145)	Schools Fund 7,779 2,000 (6,476)	Director	Director
					Fund 10,000 5,000 7,500	Fund
	39,478	6,607	7,068	3,303	22,500
	38,612 512 293 61 39,478

Independent Examiner's Report to the trustees of Bradford City of Sanctuary I report to the trustees of Bradford City of Sanctuary (charity no. 1160553) on my examinalion of Ihe accounts of the above charity (Yhe Trust") for the year ended 31 March 2024, as set out on pages 2 & 3 of this document. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements ol Ihe Charities Act 2011 (Xhe Act"). I report in respect of my examinalion of Ihe Trust's accounts carried out under section 145 of Ihe 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Acl. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charities Acl; or the accounts did not accord with the accounting records., or the accounts did not comply wilh the applicable r&quiremenls concerning the form and content of accounts set out in the Charities (Accounts and Reports) Flegulalions 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. Signed.. &Lx Date.. 2 qoLL4 Name.. J") plur Professional qualification or body.. M AAY Cte -h York YoL4k 4 8r Address..

BAADFORD CITY OF SANCTUARY 2023124 TAL knl Admin &Lho￿l QLLeotor Give as you Live Gift Aid Grants Other donations Other income 2.425 2,425 500 500 31.225 0 11,138 12,588 3.409 3,409 3,000 3,000 7,500 Less remittance in 8rror (1) {3,IJOO) (3,000) Total income 37,559 6,334 11,138 12,588 7,500 EXP Employment Costs Schools Worker Admin Worker Director Pensions Payroll admin fees 16,433 9.328 0 16,433 0 9,328 1,928 454 735 227 1,193 227 Sub-lotal 28,144 0 10,290 17,853 Freelance staff Recruitment & HR Support Office Rental Room Hire Evenls Employees, expenses Advisory group expenses Trustee and volunteer expenses Training Travel Telephone Printing IT Support Insurance Equipment Miscellaneous (2) 218 78 218 39 39 357 45 282 670 178 178 45 141 141 670 23 127 23 408 131 261 204 66 130 204 66 130 342 171 171 3.202 3,202 Less repayment (1) {3,IX)O) (3.000) Total expenditure 31,285 939 11,282 19,063 SURPLUS (DEFICIT) 6,273 5.394 1145) (6,476) 7.500 111 £3000 received in error from Univ of Bradford 12} Leaving meal £52. In memoriam donation £50, Cos UK contribution £100, repayment £3000

BRADFORD CITY OF SANCTUARY 2023/24 UND Balan￿S from last year Transfer of Funds Surplusldeficit BALANCE 33,205 8.213 7,213 7,779 10,000 0 (7.000) 2,000 5,1)00 6.273 5,394 (1451 (6,476) 7,500 39,478 6,607 7,068 3,303 22,500 Bank balance BCP alc balance Equals alc balance Pety cash TOTAL ASSETS 38.612 512 293 61 39,478