## **Trustees’ Annual Report for the period**
## **From 1.4.23 Period start date To 31.3.24 Period end date**
## **Charity name: Bradford City of Sanctuary**
## **Charity registration number: 1160553**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1)To advance the education of the public in
general about the issues relating to refugees
and those seeking asylum;
2)To promote social inclusion of refugees
and asylum-seekers in Bradford who are
socially excluded from society, or part of
society, as a result of being a member of a
socially and economically deprived
community.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|- Engaging with local organisations via our
Sanctuary Awards programme to ensure
their services are accessible and tailored
towards the needs of asylum seekers and
refugees
- Engagement with local, regional and
national media on asylum issues
- Giving public awareness raising talks about
our work, the wider asylum system and
current developments
- Running occasional awareness-raising
events and providing information stalls at
local events
- Regular monthly meetings|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to
the Charity Commission’s guidance on
public benefit.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|||**N/A**|
||Para 1.38||
|Policy on grant making|||
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|The charity had 16 volunteers, whose roles
included trusteeship, participation in our
Sanctuary Award assessment panels,
membership of our lived experience
Advisory Group, and helping run
events/activities or lead on initiatives|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|- Our Sanctuary Awards programme
ensured that key local services are
accessible to and tailored towards the needs
of asylum seekers and refugees. During the
year these included the local council,
schools, colleges, the university, the city’s
public transport hub and local arts groups
- Development of our Advisory Group of
people with lived refugee experience, to
ensure our work accurately reflects and
responds to the needs of these groups
- Ensuring new arrivals to the city have
access to key, relevant and timely
information via creation of two websites:
‘Free in Bradford’ and ‘Welcome to Bradford’
- Engagement with local, regional and
national media on asylum issues to ensure
that accurate information is in the public
domain
- Supporting and resourcing the local asylum
and refugee support sector via engagement
with the Local Authority, network building,
promotion of their services
- Giving talks to interested groups
- Supporting the organisation and running of
the Refugee Week Great Get Together;
running displays at other public events
-Supporting the creation of and showing the
‘Sanctuary Seekers of Bradford’ film|
## **Additional information (optional)**
You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of
the charity’s
financial
position at
the end of
the period|Par
a
1.21|**BALANCE SHEET**
**(Negative figures are in brackets)**
**TOTAL**
General
Fund
Admin
Fund
Schools
Fund
Director
Fund
**FUNDS**
Balances from
last year
33,205
8,213
7,213
7,779
10,000
Transfer of Funds
0
(7,000)
0
2,000
5,000
Surplus/deficit ytd
6,273
5,394
(145)
(6,476)
7,500
**BALANCE**
**39,478**
**6,607**
**7,068**
**3,303**
**22,500**
**ASSETS**
Bank balance
38,612
BCP a/c balance
512
Equals a/c
balance
293
Petty cash
61
**TOTAL ASSETS**
**39,478**|
|---|---|---|
|Statement
explaining
the policy for
holding
reserves
stating why
they are
held|Par
a
1.22|The charity’s reserves are identified in our accounts as General Funds
and do not include restricted funds.
Our reserves are held for the following reasons:
for day-to-day operations of the charity;
to provide funds to facilitate the continued operation of the
charity in the event of a shortage of current funding at any given
time.
to provide funds for unanticipated opportunities; and/or
to provide cover against unforeseen risks.
The trustees have set a target for reserves to equate to a minimum of
three months expenditure|
|Amount of
reserves
held|Par
a
1.22|£6,607|
|Reasons for
holding zero
reserves|Par
a
1.22|N/A|
|Details of|Par|N/A|
|fund
materially in
deficit|a
1.24||
|---|---|---|
|Explanation
of any
uncertainties
about the
charity
continuing
as a going
concern|Par
a
1.23|N/A|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustee recruitment is via advertising a role
description in relevant local channels, vetting
of applications and references by the current
trustees, and appointment by a resolution
passed at a properly convened trustees’
meeting|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|
|You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have a wide range of policies covering
employment, finance, safeguarding, equality
and diversity, data protection|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|We are members of, but legally and
organisationally independent of, the national
City of Sanctuary movement|
|Relationship with any related
parties|Para 1.51|None|
|Other|||
## **Reference and Administrative details**
|Charity name|Bradford City of Sanctuary|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1160553|
|Charity’s principal address|Registered Address:
C/o Touchstone, 4 Easby Road, Bradford, BD7 1QX|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||William Sutcliffe|Chair||Trustee Board|
||GeoffreyHale|Treasurer|From 20.11.23|Trustee Board|
||Amanda Hall||Until 25.9.23|Trustee Board|
||Roger Cowell||Until 25.9.23|Trustee Board|
||Rosie MacPherson|||Trustee Board|
||Esther Douglas|||Trustee Board|
||Alun Pelleschi||Until 25.4.23|Trustee Board|
||Clementina Ngoma||From 25.9.23|Trustee Board|
||Susan Naylor||From 25.9.23|Trustee Board|
||KayHolden|||Trustee Board|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name** None
Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for whole year||
|---|---|---|
|None|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
|None|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
None
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** William Sutcliffe ~~ee~~ **Position (eg** Chair **Secretary, Chair, etc)** ~~ee~~ **Date** 09.01.2024 ~~fF~~
## **BRADFORD CITY OF SANCTUARY 2023/24**
|**BRADFORD CITY OF SANCTUARY**||||||||
|---|---|---|---|---|---|---|---|
|**2023/24**
**INCOME**
Give as you Live
Gif Aid
Grants
Other donatons
Other income
Less remitance in error (1)
Total income
**EXPENDITURE**
Employment Costs
Schools Worker
Admin Worker
Director
Pensions
Payroll admin fees
Sub-total
Freelance staf
Recruitment & HR Support
Ofce Rental
Room Hire
Events
Employees' expenses
Advisory group expenses
Trustee and volunteer expenses
Training
Travel
Telephone
Printng
IT Support
Insurance
Equipment
Miscellaneous (2)
Less repayment (1)
Total expenditure
**SURPLUS (DEFICIT)**||**TOTAL**
2,425
500
31,225
3,409
3,000
(3,000)|General
Fund
2,425
500
0
3,409
3,000
(3,000)|Admin
Fund
0
0
11,138
0
0|Schools
Fund
0
0
12,588
0
0|Director||
|||||||Fund
0
0
7,500
0
0|Fund|
|||**37,559**|**6,334 **|**11,138**|**12,588**|**7,500**||
|||16,433
9,328
0
1,928
454|0
0
0
0
0|0
9,328
0
735
227|16,433
0
0
1,193
227|0
0
0
0
0||
|||28,144|0|10,290|17,853|0||
|||218
78
0
357
45
282
670
23
127
408
131
261
0
342
0
3,202
(3,000)|0
0
0
0
45
0
670
23
0
0
0
0
0
0
0
3,202
(3,000)|0
39
0
178
0
141
0
0
64
204
66
130
0
171
0
0|218
39
0
178
0
141
0
0
64
204
66
130
0
171
0
0|0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0||
|||**31,285**|**939 **|**11,282**|**19,063**|**0**||
|||||||||
|||**6,273**|**5,394**|**(145)**|**(6,476)**|**7,500**||
(1) £3000 received in error from Univ of Bradford
(2) Leaving meal £52, In memoriam donation £50, CoS UK contribution £100, repayment £3000
## **BALANCE SHEET**
**FUNDS** Balances from last year Transfer of Funds Surplus/deficit ytd **BALANCE ASSETS** Bank balance BCP a/c balance Equals a/c balance Petty cash **TOTAL ASSETS**
||**TOTAL**
33,205
0
6,273|General
Fund
8,213
(7,000)
5,394|Admin
Fund
7,213
0
(145)|Schools
Fund
7,779
2,000
(6,476)|Director|Director|
|---|---|---|---|---|---|---|
||||||Fund
10,000
5,000
7,500|Fund|
||**39,478**|**6,607**|**7,068**|**3,303**|**22,500**||
||38,612
512
293
61
**39,478**||||||
||||||||
Independent Examiner's Report to the trustees of Bradford City of Sanctuary
I report to the trustees of Bradford City of Sanctuary (charity no. 1160553) on my examinalion of Ihe accounts
of the above charity (Yhe Trust") for the year ended 31 March 2024, as set out on pages 2 & 3 of this
document.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the
requirements ol Ihe Charities Act 2011 (Xhe Act").
I report in respect of my examinalion of Ihe Trust's accounts carried out under section 145 of Ihe 2011 Act and
in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission
under section 14515)(b) of the Acl.
I have completed my examination. I confirm that no material matters have come to my attention in connection
with the examination which gives me cause to believe that in. any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Acl; or
the accounts did not accord with the accounting records., or
the accounts did not comply wilh the applicable r&quiremenls concerning the form and content of
accounts set out in the Charities (Accounts and Reports) Flegulalions 2008 other than any
requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an
independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of Ihe accounts to be
reached.
Signed.. &Lx
Date.. 2 qoLL4
Name..
J") plur
Professional qualification or body.. M AAY Cte -h
York YoL4k 4 8r
Address..
BAADFORD CITY OF SANCTUARY
2023124
TAL knl Admin &Lhol QLLeotor
Give as you Live
Gift Aid
Grants
Other donations
Other income
2.425
2,425
500
500
31.225
0 11,138 12,588
3.409 3,409
3,000 3,000
7,500
Less remittance in 8rror (1) {3,IJOO) (3,000)
Total income
37,559
6,334 11,138 12,588
7,500
EXP
Employment Costs
Schools Worker
Admin Worker
Director
Pensions
Payroll admin fees
16,433
9.328
0 16,433
0 9,328
1,928
454
735
227
1,193
227
Sub-lotal
28,144
0 10,290 17,853
Freelance staff
Recruitment & HR Support
Office Rental
Room Hire
Evenls
Employees, expenses
Advisory group expenses
Trustee and volunteer
expenses
Training
Travel
Telephone
Printing
IT Support
Insurance
Equipment
Miscellaneous (2)
218
78
218
39
39
357
45
282
670
178
178
45
141
141
670
23
127
23
408
131
261
204
66
130
204
66
130
342
171
171
3.202
3,202
Less repayment (1)
{3,IX)O) (3.000)
Total expenditure
31,285
939 11,282 19,063
SURPLUS (DEFICIT)
6,273
5.394 1145) (6,476)
7.500
111 £3000 received in error from Univ of Bradford
12} Leaving meal £52. In memoriam donation £50, Cos UK contribution £100, repayment £3000
BRADFORD CITY OF SANCTUARY
2023/24
UND
BalanS from last year
Transfer of Funds
Surplusldeficit
BALANCE
33,205
8.213 7,213
7,779 10,000
0 (7.000)
2,000
5,1)00
6.273
5,394 (1451 (6,476)
7,500
39,478
6,607 7,068
3,303 22,500
Bank balance
BCP alc balance
Equals alc balance
Pety cash
TOTAL ASSETS
38.612
512
293
61
39,478