Mid Surrey me - ncai) & Leatherhead Link Registered Chority no. 1160493 MID SURREY MENCAP TRUSTEES REPORT- 31 March 2025
Reference and Administration Details Charity iiaine Registei'ed Cliarity Number Mid Surrey Mencap 1160493 (Registered in Eiigland and Wales} Chai-ity's Priiicipal Address Fortyfoot Hall Fortyfoot Road Leatlierliead Surrey KT22 8RY Teleplione Einail Website OlJ72 374555 info .midsiirre wivw.Jnidsu mei)ca mcnca .or Names of the cliarity trustees who manage the chaiyty Sliaroii LLikey Ricli<2rd Black Gill K¢eiis Barbara May Dan Maybiiry Cliair Treasurer Secretaiy appointed 26109124 appointed 26109124 Names of the charity commlttee member5 who attend monlhly meetings ivitli th¢ trustce5 Catliei'ine Shriinpton Gayiior Gibbiiis Carol iiie B lack Carol Maybiiry Jaii Maybiiry Pliillip Hai'ris Manager, Leaiherliead Link Day Service joined Septeinber 2024 Structure, Governance and Management Type of govei'iiing dociiment The Constitution was adopted 011 2210412015 14ow tlie Charity is constituted Mid Surrey Mencap is a Cliaritable Ii)coi-porated Orgaiiisation with voting members comprisiiig its Triistees and Manageineiit Comm ittee. Its T¢gistratioii as a Charity was effective from I, April 2016 Triistee selection method Trustees are appointed by vote at the Cliarity's Aiiiiual General Meetiiig. Vacancies or new appointinents inay be filled by tlie Triistees and must be coiifirmed at tl)e iiext Aiiiiual Geiieral Meetin Decision making Proposals are discilssed at our monthly meetings. Decisioiis are made by the Trustees by a simple vote, takiiig iiito accoiint tlie Cominittee's views. Iii the event of a matter being raised to tlie members for a decision tlien a simple majority is required from tl)e voting members.
Other relevant governance matters Mid Surrey Meiicap has policies and procedui'es iti place covei-ing tlie operatioii of (lie charily aiid wliat is expected of our voliinteei's. We a150 have policies for equal oppoitunities, Iiealtli aiid safety, safeguardiiig for viiliierable adiilts ai)d children and Iiow to manage our iijcoine aiid expeiidilui'e. Tlicse policies are reviewed oli a regular basis. T]ie triistees give theii, time voluntarily and receive no remuneratioii or otli¢i' beiiefits. Tl)e cliai'ity is riiii by a dedicated group of volunteers wlio give fiEely of theii. time and Inany skills. Objcctives and actlVAties Tlie objectives of Mid Surrey Meiicap are: Tlie promotion aiid dedication to improving tlie live5 of adults and cl)ildreii witli leariiiiig disabil ities living in Baiistead, Epsom & Ewell aiid Mole Valley. To provide siipport aiid infoniiation to parents and carers of cliildren and adults with leai'iiiiig disabilities. To provide social iiicliision and meaningfiil activities by meaiis of eveiiing clubs foi. adults. social eveiits aiid a day ceiitre for adults. To I'ediice tlie social stigma associated witli physical aiid leariiing disabi lities for all age gi'oups by creiltiiig a safe eiivironmeiit wl)ere the contribution of eacli pei'son is equal ly ackiiowledged. Tlie pi'oixotion of voliinteeriiig to increase engagenieiit witliiii Ilie comniuiiily, eiiliaiiciiig the Iise of cominiinity resources aiid raisiiig coiifidcnce aiid self-esteeiii of OLII. meinbei's. Activities and Achievements Oui. day service. Leatlierliead Link, contiiiiies to be lield iii liigli regai'd witli service usel3, pareiits, cai'ei's and social woi'kei's. We coiitiniie to receive requests for placeinei)ts wliicli are kept on a waiting list uiitil a place becomes available. 600/0 of attendees contiiiue to be fuiided by Surrey Coui)ty Council aiid tlie reiiiainiiig 40V/o payiiig willi direct payiiients on a reduced rate. We have sevei'al free placemeiits for people wlio do not Iiave siifficient fiiiids to access OLir service. Leatherliead Liiik reinaiiis one of tlic lowesl pi'iced services iii Siirr¢y pi'oviding fli11 day care and tlie only day cciitre in Mid Siirrey to integrate people witli pi'ofouiid aiid complex needs witliin a Inixed ability day service. OLlI' Wednesday groiip, for people with inor¢ pi'ofound aiid coinplcx iieeds, is iiow i'uiiniiig at full capacity. Niimbei's are limited foi. this day due to tl)e cohort i'equiring a liighcr I'atio of staff to siippoit theii. iieeds aiid more available floor space for wlieelchaii. useis. The day Continues lo be lieavily siib- sidised to make the fees niore affoi'dable to service users. Tlie Leatherhead Link day service supported 48 people wlio atteiided 105 sess ioiis pei. week. Maiiy of tlie atteiidees reqii ire enhanced care due to tlie natuir of their disabilities. Attendance reinaiiis Iiigh witli ali average of 22 people attei)diiig Moiiday to Friday. To meet tlie safety of iiidividuals, our service is inaiiiied with 7 Inembers of staff plus several persoiial assi5taiils wlio atteiid with tlieii. cliarges.
Over tlie past year we increased tlie number of social events for menibers and tlie wider coinmunity. Events incliided Siiminer BBQS, live band evenliigs, quiz nights, discos, Wediiesday Social Cliib for adiilts and our 'Open House, tea parties. These events continiie to prove popular with oui. meirjbers and tlieir famil les and leave tl)e liall with staiiding Toom oiily. We contÉnued to ari'aiige seasonal day trips throughoiit tlie year witl) tlie objective of enriching tlie lives of our iiiembers, especially for tl)ose who iio longer have family inembeTS to siippoit tliem. We ai'raiiged several ti'ips to tlie theatre for over 40 people aiid several days out at tlie seaside. Tliese trips help ci'eate m2( gical memories for oiir members. Reaching out in our community For tlie 2 yeai. runnino we entered the Aslitead Village Day, a well-attended local event. We liad several pitclies selling lioiiie growii plants and a fun tombola stal l. Bottles and plaiits were doiiated by oiir iiieiiibei's and plants were also orown in oiir day service gardeniiig club. The day was a re- souiidiiig success in not only raising awareiiess of our cliarity iii our local community but also raised more tl)an £1,200. Volunteers and Support Mid Siirrey Meiicap promotes and eiicoiirages voluiiteers to support our charity. Bytes 50ftware coiiipany based in Leatliei'liead. and tlie Pol ice Confederalion are botli oi'ganisations wlieit we li<ive forged good relations. Tliey continue lo provide volunteer working parties offeriiig practical lielp aiid1i<111ds-oii support. We al'e <ilso extrernely fortunate to liave the siipport of many members wl)o contiiiue to volunteer for oiir cliai'ity, and witlioiit wliom, we would iiot exist. Parents, carers and friends forin tlie basis of our cliarity 4liid inaiiy oftlie operational roles are carried oiit by voluiitee15 wlio give ilieir tiine fi'eely. Oiir voliiiiteers eiiables tl)e charity to plough all ils fuiidraisiiia efforts back iiito our ineinbei's. saving lis tlie expeiise of employiiig operalioiial slaff. We liave recriiited five people wAtI) learning disabilities to voliinteer in our day Service. Feedback to date lias been very positive witli beneficial attributes to boil) parties. All lielp from volunteer groups aiid donations were very gratefully received. Plans for the future Mid Surrey Mencap has been working towards tlie goal of enlargiiig our premises to provide improved facil ities. Tlie iiew space will enable better use of tlie building, improve tl)e ability to teacli life skills and will meet tlle needs for personal care in a more dignified manner. Plaiis were subinitted to Mole Valley District Council in November 2024, and we received confii'ma- tioii of approval in Febriiary 2025. A Surrey-b&8ed firn) has been cominissioned to provide full construction detailed plans witli woi'king drawings to enable tlie build works to go to teiider. We are curreiitly in tlie process of interviewing local bliilding companies.
Financial Review Comn)entary on the accounts Thi5 Year 390 Last Year Change Comment on changes 414 (24) Reduction in service usei. iiumbers. Summary £000 Services iiicoine Staff costs Activity costs Gl'oss SLirplus Administratioii Otlier iiieoine Operatiiig resiilt Refiirbishiiient Costs Covid Gi'aiit repaid Result befoiE investineiit Eqiiipnient cost Miiiibus cost SiirplLIS (233) (17) 140 (41) 46 146 (10) (214) (19) 182 (38) 39 183 (14) (6) 162 (2) (46) 114 (19) Iiicreased staff/usei's I'atio aiid 5 /0 payrise froin Jaii 2025 foi. staff (42) (3) (41) 136 (4) (31) {2) 46 17 131 Reserves Our balance sheet 51iows iiiirestricted funds of £577,483 an increase of £131,413. Olir resei'ves al'e lield iii bank accounts at tlie fiiiaiicial iiistitutioiis listed oli Page 7. Current Yeai. Outlook Oiir finaiicial position has I'emaiiied slroiig. We Inonitor closely our niontlily Inaiiageineiit accoiints togetlier witli botli service iiser iiumbers and oui. staff aiid otl)er ruIiniiig costs. Our iiiv¢slineiit plaiis outliiied eai'liei. in tlie report are sigiiificant ajid will be subject to a rigorous review process to eiisure tliey are botli appropriate aiid affordable. Reseiyes Policy T]ie Ti'iistees consider the iiici'eased level of reserves as appix)priate. We will always Inaiiitain higlier levels of I'eserves to cover our operating costs if oiir incoine rediices, oi. we expei'ieiice delays in I'eceiviiig tliat inconie, Our redevelopment plans, oiice underway, will preseiit additional risks to oiir financial positioii and we will Inaintain coiitiiigency fuiids to cover siicli iincertainties. Declaration Tlie ti'ustees declare that tliey liave approved tlie trustee's r¢poit above. Sigiied on behalf of tlie cliarity's trustees: Signatures fr+F Full Naine Sharon Lukey Cliair Richard Black Hoiiorary Ti'easurer
Inilepen(lent cxaminer's rcport to the trnstees of Mid Surrey Mencap I report to tlie triistees oli my examination of the accounts of the Mid Surrey Meiicap ("tlie Cliai-ity") for tlie year ended 31 Marcl) 2025. Responsibilities and basis of report As the triTStees of the Cliarity, yoil are responsible for the preparatioii of the accouiit5 iii accordaiice witli the requireinents of tlie Cliarities Act 2011 ('tlie Act,). report in i'espect of iny examination of the Cliarity's accouiils carried out under sectioii 145 of tlie 201 l Act aiid iii cariyiiig oiit my examination I l)ave followed all tlie applicable Directioiis given by tlie Cliarity Commission uJ)der sectioii 145(5)(b) of tlie Act. Independent examiner's statement Iiave coinpleted iny ex¢iin inalion. I confirm that i)0 Inatei'ial Inatters l)ave coine to iliy attention in coniiection witl) tlie examination giviiig Ine cause to bel ieve tl)at in any material respect: l. accoiiiiting records wer¢ not kept in respect of tlie Cl)arity as required by sectioii 130 of tlie 2. tlie 1¢ ccoiinls do not accord witli those COrdS. I Iiave 110 concei'iis aiid liave come across no otlier matters in connectioii with the exain iiiation to whicli attetilioii sliould be drawn in tliis report in order to eiiable a proper uiideistaiidiiio of tl)e accoiiiits to be reaclied. Sigiied: Name: Dan Aiidi'ew CA Address., Soiitli Terrace, Dorkiiig Date: I I Septeinber 2025
Mid Surrey Mencap 1160493 01-4)r-24 For the y8ar from CC16a To 31-Mar-25 Section A - Receipts and payments Unrestrl¢tod funds Restricted funds Total funds Last year A1 Recel ts Ineorne from S•rvke Usèr¥ Lggacy Incthme Hall LtrttiAg8 Fund raL8ln Donation5 portar8 Subs¢rlptlons Bank Inlerp5t 390,109 5256 J.160 3.148 17.961 2,672 14,198 436A94 390,109 S,256 3,160 3,148 17,961 2.672 14.198 436,494 414,363 17,112 2,645 4.446 6,06B 2,603 5.811 453,038 Total receipts A3Pa Stalfcojts Actlvity Runnlng Costs ant Refund Made Eyulpmont Rgpalrs and Malntenin¢¥ Prtrm15e8 In8uronc Motor ExpBnse¥ Purcha8e of MlnlBus Staff Tralnlng and D8¥olopmtnt Admlnliiratlon Relurblshmont Pr¢Ject nts 2J2.888 16.990 232058 18,990 214.519 18,020 6,363 2h80 4,463 1S.218 3,3SS 4,853 46,276 691 9,098 14,121 239,460 4,273 5.090 11,014 3M44 60B1 4273 S,090 11.014 6.881 2,176 11,544 10h12 305,081 2.176 11.544 10,412 305,081 Totalpayments Net ofrncelpts andpayments Opening Balance Transfers between fund$ Cash funds thi5 year4nd 131,413 446,070 131,413 446,070 113,678 332,492 677,483 677,483 446.070 Section B - Statement of assets and liabilities at the end of the period Categories B1 Cash funds Details Unroslrictod funds Rostrictod funds Total Barclays. Current Instant Ac¢e88 S•v(ngs BDth Bulldlng So¢lety- In8tantA¢ce88 aMbdty and COLtni9-8s doy Notlc• Aeeount Redwood Bank-gs Day Notlce Account Unit(td Tru8t Bank. Bnd Matures 2019126 Unltqd Trust 8ank- Bond Mature 22tsr25 Total cash funds 193.272 51,450 84,B17 80.100 67145 100,QOO 677,483 103,272 61,460 84.817 80.100 67,B45 100,000 677,4tr3 B4 Assets retained forthe charlty's own use Fund Cost {optionall Current value tionall Freehokl of land at Forty Foot Rtrad, Lèatherh8ad- Irr22 8RY Loa5ehold pr0ments at Forty Foot Road- KT2Z 8RY Mlnibus. purchased 2023 Involcets outstanding for dayse¢95 al31 March 2025 Unrestricted Unrestricted Unrtstrlcted Lknros¢rl¢ted 26,366 28J66 B5 Liabilities Dètsils Other Ilabllltle¥ for Bar¢loyGard and Payroll Llabllhlo$ Fun Unrestrlcted Amount due 4,450 When due Aprll 2025 Slgned b on bèhall ol all the tru5tges Date Name 11.Sep-25 S.L. Lukey 11_Sep45 R.H. Black