2025-07-31-accounts

Trustees’ annual report (including Directors’ report) for the period

From: 01/08/2024 Period start date

To: 31/07/2025. Period end date

Charity name:Sir Thomas Rich’ PTFA

Charity registration number: 1160414

Company number:

Objectives and activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the school, in particular by: - developing effective relationships between the staff, parents - and others associated with the school; - engaging in activities to provide facilities, equipment or funds which support the school and advance the education of thepupils
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	All of our activities are planned with reference to the Charity Commission's Guidance on Public Benefit. We manage and staff the school Uniform shop, organise fund raising activities and provide refreshments at school events and sporting fixtures. Our activities facilitate social interaction between parents and staff & raise funds.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	See statements above (under Para 1.17 and 1.19)

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	All available funds are granted to the school at the request of teachers and the Headmaster, with his guidance and the agreement of the trustees
Policy on social investment including program related investment	Para 1.38	We retain sufficient funds at the bank to satisfy the cash-flow requirements of the Uniform shop, to cover the up-front costs of fundraising activities and to meet our monthly leasing commitments on 2 minibuses we are leasing on behalf of the school. The school had also asked us to hol some funds fr long term projects.
Contribution made by volunteers	Para 1.38	All of our Committee Members and volunteers give many hours of their time (free of charge, in pursuance of our objects and we are extremely grateful to them for their commitment, and also to the parents and others who support our fundraising events.

Other

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The PTFA at Sir Thomas Rich’s is thriving, in terms of funds being raised for the school. This is predominantly from the onsite uniform shop which is run by a core team of Trustees and shop volunteers. We also organise various events throughout the school year but are mindful not to overload the parents and to also take the needs of the school timetable into consideration. We held two quiz nights which are always popular and well attended, we run a BBQ and bar at the annual sports night which is a fun and successful afternoon/evening, we continue the clothes recycling from the permanent onsite clothes bank and support the school with their events – spring and summer concert, jazz night and the production of We will rock you. The uniform shop continues to provide an excellent service to parents throughout the year This is staffed entirely by volunteers and requires significant time and planning to ensure the correct uniform is available to all pupils when needed. We continue to use the online website and shop with orders able to be collected at set hours through the week. Previously owned uniform also provides parents with a greater choice of uniform items at a reduced cost. We continue to run the popular 100 club and easy fundraising helps add to our income. We also have closed Facebook groups for parents of students and now have a group to cover all years 7-13, we will create an alumni group from the leaving year 13 students. We continued to fund the leases for two minibuses for the school. With guidance from the new Head master we provided an additional grant of £72,844 to the school. We purchased the minibuses that had been leased and we also purchased a minibus lite, new rugby posts and other smaller grants.

Additional information (optional) You may choose to include further statements where relevant about:

Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other

Financial review

Financial review
Review of the charity’s financial position at the end of the period	Para 1.21	We raised £35,791 for the school in this year
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At all times, we aim to hold at least £10,000 cash reserves at the bank for cash-flow purposes, which sometimes needs to be higher to meet Uniform shop purchasing commitments. Monies in excess of these reserves retained are granted to the school subject to approval by the committee. We have built up reserves as the previous Head wanted monies towards a future project but this is now 5yrs away and the New head and Trustees feel the funds being raised should be spent and enjoyed by the students of the parents raising the funds.
Amount of reserves held	Para 1.22	£139,925 but this includes stock held in the uniform shopof£27,223
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our primary source of on-going income is from the School Uniform Shop which provides funds all year round with a peak at the start of the academic year. The "100 Club", monthly "subscriptions" and monies raised via "Easyfundraising" also provide a regular income. Other fundraising events are spread throughout the year.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our financial support to the school has benefited specific departments where needed and also the whole school community generally
A description of the principal risks facing the charity	Para 1.46	Succession planning and finding volunteers to replace Trustees whose children are leaving school. We will need to appoint a new Treasurer and Secretary and more volunteers. But the demographic of the school has changed and the location of pupils is having a knock on effect to parents wanted to attend events and volunteer. The Head Master is sending an appeal to parents.
Other

Structure, governance and management

Description of charity’s trusts:
Type of governing document: for example,trust deed, memorandum and articles of association etc	Para 1.25	Constitution
How is the charity constituted? for example limited company, unincorporated association, CIO	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM held annually in October or November

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The PTFA uses the school's Safeguarding & Child Protection Policy, ensuring in particular during Uniform Measuring sessions & Uniform Shop opening times that at least 2 adults are present and that any physical contact with the young people is minimal and appropriate
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	All trustees are volunteers and receive no remuneration or other benefits.
Other

Reference and administrative details

Charity name	Sir Thomas Rich’s PTFA
Other name the charity uses	STR PTFA
Registered charity number	1160414
Charity’s principal address	Sir Thomas Rich's School Oakleaze Gloucester Gloucestershire GL2 0LF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	KerryWilliams	Chair
	Paula Turner	Treasurer
	Dawn Davis	Secretary
	Elisa Jordan	Asst Chair
	Sarah Cripps
	Helena Evans		Nov 24

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (optional information)

Names and addresses of advisers (optional information)	Names and addresses of advisers (optional information)	Names and addresses of advisers (optional information)
Type of adviser Name Address
Auditor/ Accountant	Harper Sheldon	Midway House, Staverton Technology Park, Herrick Way, Staverton, Cheltenham, Glos, GL51 6TQ

Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s) Paula Turner Full name(s) Kerry Williams Position (for example Chair Secretary, Chair, etc) Date 30/05/2026 30/05/2026

Section A Statement of f	inanc	ial activi	ies
Recommended categories by activity	Guidance Notes	Unrestricted funds	Restricted income funds	Endowment funds	Total funds	Prior year funds
Incoming resources (Note 3)		F01	F02	F03	F04	F05
Income and endowments from:
Donations and legacies	S01	2,343			2,343	4,569
Charitable activities	S02
Other trading activities	S03	11,147			11,147	10,633
Inverents	S04	2,004			2,004	1,603
Sepae material item of income	S05	84,898			84,898	84,273
Other Other	S06
Total	S07	100,392			100,392	101,078
Resources expended (Note 6)
Expenditure on:
Raising funds	S08	3,082			3,082	3,174
Charitable activities	S09
Separate material item of expense	S10
Separate material item of expense - Cost of Uniform Sold	S10	53,032			53,032	54,557
Separate material item of expense - Minibus leases	S10	5,963			5,963	7,736
Separate material item of expense - Donations to Sir Thomas Rich's School	S10	72,844			72,844	1,094
Separate material item of expense - Refreshments	S10	2			2	19
Other	S11	1,260			1,260	1,120
Total	S12	136,183			136,183	67, 7,700
Net income/(expenditure) before investment
gair~/(losses)	S13	35,791			35,791	33, 3,378
Nets/(losses) on investments	S14
Net income/(expenditure)	S15	35,791			35,791	33, 3,378
Extraordinary items	S16
Transfers between funds	S17
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity's own use	S18
Other gains/(losses)	S19
Net movement in funds	S20	35,791			35,791	33, 3,378
Reconciliation of funds:
Total funds brought forward	S21	175,716			175,716	42,338
Total funds carried forward	S22	139,925			139,9925	175, 5,716

Section B Bal	anc	e sheet
	Guidance Notes	Unrestricted funds	Restricted incom income tunds	Endowment Total this tunds year		Total last year
		£		£		E
Fixed assets		F01	F02	F03	F04	F05
Intangible assets (Note 15)	B01
Tangible assets (Note 14)	B02
Heritage assets (Note 16)	B03
Investments (Note 17)	B04
Total fixed assets	B05
Current assets
Stocks (Note 18)	B06	27,239			27,239	33,416
Debtors (Note 19)	B07	1,027			1,027	1,923
Investments (Note 17.4)	BO8
Cash at bank and in hand (Note 24)	B09	124,087			124,087	145,281
Total current assets	B10	152,353			152,353	180,620
Creditors: amounts falling due within
one year (Note 20)	B11	12,428			12,428	4,904
Net current assets/(liabilities)	B12	139,925			139,925	175,716
Total assets less current liabilities	B13	139,925			139,925	175,716
Creditors: amounts falling due after
one year (Note 20)	B14
Provisions for liabilities	B15
Total net assets or liabilities	B16	139,925			139,925	175,716
Funds of the Charity
Endowment funds (Note 27)	B17
Restricted income funds (Note 27)	B18
Unrestricted funds	B19	139,925.00			139,925	175,716
Revaluation reserve	B20
Total funds	B21	139,925.00			139,925	175,716
Signed by one ortwo trustees on behalf of all the trustees						Date of approval
		Signature		Print Name		dd/mm/yyyy
		Klarneg		Kerry Canning		21/04/2026
				Paula Turner		21/04/2026