## **Trustees’ annual report (including Directors’ report) for the period** **From: 01/08/2024 Period start date** ## **To: 31/07/2025. Period end date** **Charity name:Sir Thomas Rich’ PTFA** **Charity registration number: 1160414** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance the education of pupils in the school, in particular
by:
- developing effective relationships between the staff, parents
- and others associated with the school;
- engaging in activities to provide facilities, equipment or
funds which support the
school and advance the education of thepupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|All of our activities are planned with reference to the Charity
Commission's Guidance on Public Benefit. We manage and
staff the school Uniform shop, organise fund
raising activities and provide refreshments at school events
and sporting fixtures.
Our activities facilitate social interaction between parents and
staff & raise funds.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|See statements above (under Para 1.17 and 1.19)| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|All available funds are granted to the school at the request of
teachers and the Headmaster, with his guidance and the
agreement of the trustees| |Policy on social investment
including program related
investment|Para 1.38|We retain sufficient funds at the bank to satisfy the cash-flow
requirements of the Uniform shop, to cover the up-front costs
of fundraising activities and to meet our monthly leasing
commitments on 2 minibuses we are leasing on behalf of the
school. The school had also asked us to hol some funds fr
long term projects.| |Contribution made by
volunteers|Para 1.38|All of our Committee Members and volunteers give many
hours of their time (free of charge, in pursuance of our objects
and we are extremely grateful to them for their commitment,
and also to the parents and others who support our
fundraising events.| Other ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The PTFA at Sir Thomas Rich’s is thriving, in terms of funds
being raised for the school.
This is predominantly from the onsite uniform shop which is
run by a core team of Trustees and shop volunteers.
We also organise various events throughout the school year
but are mindful not to overload the parents and to also take
the needs of the school timetable into consideration.
We held two quiz nights which are always popular and well
attended, we run a BBQ and bar at the annual sports night
which is a fun and successful afternoon/evening, we continue
the clothes recycling from the permanent onsite clothes bank
and support the school with their events – spring and summer
concert, jazz night and the production of We will rock you.
The uniform shop continues to provide an excellent service to
parents throughout the year This is staffed entirely by
volunteers and requires significant time and planning to
ensure the correct uniform is available to all pupils when
needed. We continue to use the online website and shop with
orders able to be collected at set hours through the week.
Previously owned uniform also provides parents with a
greater choice of uniform items at a reduced cost.
We continue to run the popular 100 club and easy fundraising
helps add to our income.
We also have closed Facebook groups for parents of
students and now have a group to cover all years 7-13, we
will create an alumni group from the leaving year 13 students.
We continued to fund the leases for two minibuses for the
school. With guidance from the new Head master we
provided an additional grant of £72,844 to the school. We
purchased the minibuses that had been leased and we also
purchased a minibus lite, new rugby posts and other smaller
grants.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We raised £35,791 for the school in this year| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At all times, we aim to hold at least £10,000 cash reserves at
the bank for cash-flow purposes, which sometimes needs to
be higher to meet Uniform shop purchasing commitments.
Monies in excess of these reserves retained are granted to
the school subject to approval by the committee. We have
built up reserves as the previous Head wanted monies
towards a future project but this is now 5yrs away and the
New head and Trustees feel the funds being raised should be
spent and enjoyed by the students of the parents raising the
funds.| |Amount of reserves held|Para 1.22|£139,925 but this includes stock held in the uniform
shopof£27,223| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our primary source of on-going income is from the School
Uniform Shop which provides funds all year round with a
peak at the start of the academic year. The "100
Club", monthly "subscriptions" and monies raised via
"Easyfundraising" also provide a regular income. Other
fundraising events are spread throughout the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our financial support to the school has benefited specific
departments where needed and also the whole school
community generally| |A description of the principal
risks facing the charity|Para 1.46|Succession planning and finding volunteers to replace
Trustees whose children are leaving school. We will
need to appoint a new Treasurer and Secretary and
more volunteers. But the demographic of the school
has changed and the location of pupils is having a
knock on effect to parents wanted to attend events and
volunteer. The Head Master is sending an appeal to
parents.| |Other||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Election at AGM held annually in October or
November| |||| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The PTFA uses the school's Safeguarding & Child Protection
Policy, ensuring in particular during Uniform Measuring
sessions & Uniform Shop opening times that at least 2 adults
are present and that any physical contact with the young
people is minimal and appropriate| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|All trustees are volunteers and receive no
remuneration or other benefits.| |Other||| ## **Reference and administrative details** |Charity name|Sir Thomas Rich’s PTFA| |---|---| |Other name the charity uses|STR PTFA| |Registered charity number|1160414| |Charity’s principal address|Sir Thomas Rich's School
Oakleaze
Gloucester
Gloucestershire
GL2 0LF| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||KerryWilliams|Chair||| ||Paula Turner|Treasurer||| ||Dawn Davis|Secretary||| ||Elisa Jordan|Asst Chair||| ||Sarah Cripps|||| ||Helena Evans||Nov 24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**|**Names and addresses of advisers (optional information)**| |---|---|---| |**Type of adviser Name**
**Address**||| |Auditor/
Accountant|Harper Sheldon|Midway House, Staverton Technology Park, Herrick Way, Staverton,
Cheltenham, Glos, GL51 6TQ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** Paula Turner **Full name(s)** Kerry Williams **Position (for example** Chair **Secretary, Chair, etc) Date** 30/05/2026 30/05/2026 ## ## |`Section A`
`Statement of f`|`inanc`|`ial activi`|`ies`|||| |---|---|---|---|---|---|---| |`Recommended categories by activity`|`Guidance Notes`|`Unrestricted`
`funds`|`Restricted`
`income`
`funds`|`Endowment`
`funds`|`Total funds`|`Prior year`
`funds`| |`Incoming resources (Note 3)`||`F01`|`F02`|`F03`|`F04`|`F05`| |`Income and endowments from:`||||||| |`Donations and legacies`|`S01`|`2,343`|||`2,343`|`4,569`| |`Charitable activities`|`S02`|||||| |`Other trading activities`|`S03`|`11,147`|||`11,147`|`10,633`| |`Inverents`|`S04`|`2,004`|||`2,004`|`1,603`| |`Sepae material item of income`|`S05`|`84,898`|||`84,898`|`84,273`| |`Other`
`Other`|`S06`|||||| |`Total`|`S07`|`100,392`|||`100,392`|`101,078`| |`Resources expended (Note 6)`||||||| |`Expenditure on:`||||||| |`Raising funds`|`S08`|`3,082`|||`3,082`|`3,174`| |`Charitable activities`|`S09`|||||| |`Separate material item of expense`|`S10`|||||| |`Separate material item of expense - Cost of Uniform Sold`|`S10`|`53,032`|||`53,032`|`54,557`| |`Separate material item of expense - Minibus leases`|`S10`|`5,963`|||`5,963`|`7,736`| |`Separate material item of expense - Donations to Sir Thomas Rich's School`|`S10`|`72,844`|||`72,844`|`1,094`| |`Separate material item of expense - Refreshments`|`S10`|`2`|||`2`|`19`| |`Other`|`S11`|`1,260`|||`1,260`|`1,120`| |`Total`|`S12`|`136,183`|||`136,183`|`67,`
`7,700`| |`Net income/(expenditure) before investment`||||||| |`gair~/(losses)`|`S13`|`35,791`|||`35,791`|`33,`
`3,378`| |`Nets/(losses) on investments`|`S14`|||||| |`Net income/(expenditure)`|`S15`|`35,791`|||`35,791`|`33,`
`3,378`| |`Extraordinary items`|`S16`|||||| |`Transfers between funds`|`S17`|||||| |`Other recognised gains/(losses):`||||||| |`Gains and losses on revaluation of fixed assets for the charity's own use`|`S18`|||||| |`Other gains/(losses)`|`S19`|||||| |`Net movement in funds`|`S20`|`35,791`|||`35,791`|`33,`
`3,378`| |`Reconciliation of funds:`||||||| |`Total funds brought forward`|`S21`|`175,716`|||`175,716`|`42,338`| |`Total funds carried forward`|`S22`|`139,925`|||`139,9925`|`175,`
`5,716`| ## |`Section B`
`Bal`|`anc`|`e sheet`||||| |---|---|---|---|---|---|---| ||`Guidance Notes`|`Unrestricted`
`funds`|`Restricted`
`incom`
`income`
`tunds`|`Endowment Total this`
`tunds`
`year`||`Total last`
`year`| |||`£`||`£`||`E`| |`Fixed assets`||`F01`|`F02`|`F03`|`F04`|`F05`| |`Intangible assets`
`(Note 15)`|`B01`|||||| |`Tangible assets`
`(Note 14)`|`B02`|||||| |`Heritage assets`
`(Note 16)`|`B03`|||||| |`Investments`
`(Note 17)`|`B04`|||||| |`Total fixed assets`|`B05`|||||| |`Current assets`||||||| |`Stocks`
`(Note 18)`|`B06`|`27,239`|||`27,239`|`33,416`| |`Debtors`
`(Note 19)`|`B07`|`1,027`|||`1,027`|`1,923`| |`Investments`
`(Note 17.4)`|`BO8`|||||| |`Cash at bank and in hand (Note 24)`|`B09`|`124,087`|||`124,087`|`145,281`| |`Total current assets`|`B10`|`152,353`|||`152,353`|`180,620`| |`Creditors: amounts falling due within`||||||| |`one year`
`(Note 20)`|`B11`|`12,428`|||`12,428`|`4,904`| |`Net current assets/(liabilities)`|`B12`|`139,925`|||`139,925`|`175,716`| |`Total assets less current liabilities`|`B13`|`139,925`|||`139,925`|`175,716`| |`Creditors: amounts falling due after`||||||| |`one year`
`(Note 20)`|`B14`|||||| |`Provisions for liabilities`|`B15`|||||| |`Total net assets or liabilities`|`B16`|`139,925`|||`139,925`|`175,716`| |`Funds of the Charity`||||||| |`Endowment funds (Note 27)`|`B17`|||||| |`Restricted income funds (Note 27)`|`B18`|||||| |`Unrestricted funds`|`B19 `|`139,925.00`|||`139,925`|`175,716`| |`Revaluation reserve`|`B20`|||||| |`Total funds `|`B21 `|`139,925.00`|||`139,925`|`175,716`| |`Signed by one ortwo trustees on behalf of`
`all the trustees`||||||`Date of`
`approval`| |||`Signature`||`Print Name`||`dd/mm/yyyy`| |||`Klarneg`||`Kerry Canning`||`21/04/2026`| |||||`Paula Turner`||`21/04/2026`| ## ##