2024-07-31-accounts - Sir Thomas Rich's PTFA

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Trustees’ Annual Report for the period

From 01/08/2023 Period start date To 31/07/2024 Period end date

Charity name:Sir Thomas Rich’s PTFA

Charity registration number: 1160414

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of pupils in the school, in particular by: - developing effective relationships between the staff, parents - and others associated with the school; - engaging in activities to provide facilities, equipment or funds which support the school and advance the education of thepupils
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	All of our activities are planned with reference to the Charity Commission's Guidance on Public Benefit. We manage and staff the school Uniform shop, organise fund raising activities and provide refreshments at school events and sporting fixtures. Our activities facilitate social interaction between parents and staff & raise funds.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	See statements above (under Para 1.17 and 1.19)

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	All available funds are granted to the school at the request of teachers and the Headmaster, with his guidance and the agreement of the trustees.
Policy on social investment including program related investment	Para 1.38	We retain sufficient funds at the bank to satisfy the cash- flow requirements of the Uniform shop, to cover the up-front costs of fundraising activities and to meet our monthly leasing commitments on 2 minibuses we are leasing on behalf of the school.
Contribution made by volunteers	Para 1.38	All of our Committee Members and volunteers give many hours of their time (free of charge, in pursuance of our objects and we are extremely grateful to them for their commitment, and also to the parents and others who support our fundraising events.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Parents’ Association at Sir Thomas Rich’s is thriving, in terms of funds being raised for the school. This is predominantly from the onsite uniform shop which is run by a core team if Trustees and shop volunteers. We also organise various events throughout the school year but are mindful not to overload the parents and to also take the needs of the school timetable into consideration. We held two quiz nights which are always popular and well attended, we run a BBQ and bar at the annual sports night which is a fun and successful afternoon/evening, we continue the clothes recycling from the permanent onsite clothes bank and support the school with their events – spring and summer concert, jazz night and the production of Joseph. The uniform shop continues to provide an excellent service to parents throughout the year This is staffed entirely by volunteers and requires significant time and planning to ensure the correct uniform is available to all pupils when needed. We continue to use the online website and shop with orders able to be collected at set hours through the week. Previously owned uniform also provides parents with a greater choice of uniform items at a reduced cost. We continue to run the popular 100 club and easy fundraising helps add to our income. We also have closed Facebook groups for parents of students and now have a group to cover all years 7-13, we will create an alumni group from the leaving year 13 students. We continue to fund the leases for two minibuses for the school. We provided an additional grant of £1094 to the school. We are still considering our options for purchasing a minibus but there is a change of head for the coming year and he may have different ideas on how he wishes us to support the school.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We increased our funds by £33,378 during this year
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	At all times, we aim to hold at least £10,000 cash reserves at the bank for cash-flow purposes, which sometimes needs to be higher to meet Uniform shop purchasing commitments. Monies in excess of these reserves retained are granted to the school subject to approval by the committee. We may need to purchase some minibuses so we are
Amount of reserves held	Para 1.22	£175,716, but this includes stock held in the uniform shop of £33,416
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our primary source of on-going income is from the School Uniform Shop which provides funds all year round with a peak at the start of the academic year. The "100 Club", monthly "subscriptions" and monies raised via "Easyfundraising" also provide a regular income. Other fundraising events are spread throughout the year.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our financial support to the school has benefited specific departments where needed and also the whole school community generally.
A description of the principal risks facing the charity	Para 1.46	None identified
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election at AGM held annually in October or November

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Parents' Association uses the school's Safeguarding & Child Protection Policy, ensuring in particular during Uniform Measuring sessions & Uniform Shop opening times that at least 2 adults are present and that any physical contact with the young people is minimal and appropriate.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	All trustees are volunteers and receive no remuneration or other benefits.
Other

Reference and Administrative details

Charity name	Sir Thomas Rich’s PTFA
Other name the charity uses	STR PTFA
Registered charity number	1160414
Charity’s principal address	Sir Thomas Rich's School Oakleaze Gloucester Gloucestershire GL2 0LF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	KerryCanning	Chair
	Paula Turner	Treasurer
	Dawn Davis	Secretary
	Elisa Jordan	Asst Chair
	Sarah Cripps
	Philimena Canning

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Auditor/ Accountant	Harper Sheldon	Midway House, Staverton Technology Park, Herrick Way, Staverton, Cheltenham, Glos, GL51 6TQ

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)	Signature(s)
Full name(s)	Full name(s)Kerry Williams	Paula Turner
Position (eg Secretary,	Chair
Chair, etc)

Date	20/06/2025	20/06/2025

Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Charity No (if any) 1160414 Period start date 01/08/2023 To Period end date 31/07/2024 Recommended categories by activity Guidance Notes Unrestricted funds Restricted income funds Endowment funds Total funds £ £ £ £ Incoming resources (Note 3) F01 F02 F03 F04 Income and endowments from: Sir Thomas Rich's PTFA Annual accounts for the period Section A Statement of financial activities _———————— FOR ENGLAND AND WALES	Prior year funds £ F05 an
Donations and legacies		S01	4,569	-	-	4,569	5,532
Charitable activities		S02	-	-	-	-	-
Other trading activities		S03	10,633	-	-	10,633	12,434
Investments		S04	1,603	-	-	1,603	743
Separate material item of income		S05	84,273	-	-	84,273	87,734
Other		S06	-	-	-	-	-
*Total*		S07	101,078	-	-	101,078	106,443
Resources expended (Note 6) Expenditure on:
Raising funds		S08	3,174	-	-	3,174	3,474
Charitable activities		S09	-	-	-	-	-
Separate material item of expense		S10	-	-	-	-
Separate material item of expense - Cost of Uniform Sold		S10	54,557	-	-	54,557	60,830
Separate material item of expense - Minibus leases		S10	7,736	-	-	7,736	7,935
Separate material item of expense - Donations to Sir Thomas Rich's School		S10	1,094	-	-	1,094	500
Separate material item of expense - Refreshments		S10	19	-	-	19	60
Other		S11	1,120	-	-	1,120	1,191
*Total*		S12	67,700	-	-	67,700	73,990

Net income/(expenditure) before investment gains/(losses)		S13	33,378	-	-	33,378	32,453
Net gains/(losses) on investments		S14	-	-	-	-	-
Net income/(expenditure)		S15	33,378	-	-	33,378	32,453
Extraordinary items		S16	-	-	-	-	-
Transfers between funds		S17	-	-	-	-	-
Other recognised gains/(losses):
Gains and losses on revaluation of fixed assets for the charity’s own use	Gains and losses on revaluation of fixed assets for the charity’s own use	S18	-	-	-	-	-
Other gains/(losses)		S19	-	-	-	-	-
*Net movement in funds*		S20	33,378	-	-	33,378	32,453
*Reconciliation of funds:*
Total funds brought forward		S21	142,338	-	-	142,338	109,885
*Total funds carried forward*		S22	175,716	-	-	175,716	142,338

Section B Balance sheet

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||||||| |---|---|---|---|---|---| |Restricted| |Unrestricted|income|Endowment|Total this|Total last| |funds|funds|funds|year|year| |£|£|£|£|£| |Fixed assets|F01|F02|F03|F04|F05| |Intangible assets (Note 15)|B01|-|- -|-|-| |Tangible assets (Note 14)|B02|-|- -|-|-| |Heritage assets (Note 16)|B03|-|- -|-|-| |Investments (Note 17)|B04|- - -|-|-| |Total fixed assets|B05|-|- -|-|-| |===| |Current assets| |Stocks (Note 18)|B06|33,416|- -|33,416|34,140| |Debtors (Note 19)|B07|1,923 - -|1,923|1,627| |Investments (Note 17.4)|B08|-|- -|-|-| |Cash at bank and in hand (Note 24)|B09|145,281|- -|145,281|109,943| |Total current assets|B10|180,620|- -|180,620|145,710| |=a| |Creditors: amounts falling due within| |one year (Note 20)|B11|4,904 - -|4,904|3,372| |Net current assets/(liabilities)|B12|175,716|- -|175,716|142,338| |——| |Total assets less current liabilities|B13|175,716|- -|175,716|142,338| |Creditors: amounts falling due after| |one year (Note 20)|B14|- - -|-|-| |Provisions for liabilities|B15|-|- -|-|-| |Total net assets or liabilities|B16|175,716 - -|175,716|142,338| |————| |Funds of the Charity| |Endowment funds (Note 27)|B17|-|-|-| |Restricted income funds (Note 27)|B18|-|-|-| |Unrestricted funds|B19|175,716|-|175,716|142,338| |Revaluation reserve|B20|-| |Total funds|B21|175,716|- -|175,716|142,338| |=F|LE| |Signed by one or two trustees on behalf of|Date of| |all the trustees|approval| |es|Signature|Print Name|dd/mm/yyyy| |Kerry Canning|04/05/2025| |ee|Paula Turner|04/05/2025|

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CC17a (Excel)

12/06/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees Cliaiily Ndine Sir TY1(As Iich's P TFA On accounts for the year ended 31 TL IOILV Charity no (if any) Set out on pages I report to the truslees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 0? As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualrfied to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]l. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in. any material respect.. Ihe accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply wth the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackels if they do not apply. Signed: Date: lo If Ivl, Name: Relevant professional qualificationls) or body F.C,N IER Oct 2018

(if anyl: Address: Sectlon B Disclosure Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of charity accounts= directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018